RUNTON PARISH COUNCIL Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 28th MARCH 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.
PRESENT:
Councillors: Mr. J. Simpson Chair. Ms. C. Davidson Vice Chair.
Mr. K. Jonas, Mr. S. Gurney, Ms. T. Edwards, Mrs. B. Memish, Mr. D. Bakewell, Mr. P. Nichols, Mr. G. Baker. The Clerk Ms. B. Emery. Three members of the public.
23/033. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. No reports.
23/034. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr. R. Annis and Mrs. Butikofer (NNDC)
23/035. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.
23/036. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY 2023
The above minutes having been circulated beforehand, were accepted and approved as a correct record. Proposed D. Bakewell, seconded S. Gurney.
23/037. MATTERS ARISING for information or queries only.
None.
23/038. CLERK’S REPORT
The Clerk reported intention of taking 3 days of annual leave April 4th, 5th, and 6th. Also, the TV had been connected now to extensions so that external equipment can be used.
The Clerk had received a report from Mrs. Butikofer, which was read out by the Chairman. Points raised were: Bin collections back to normal, the target for tree planting had been reached at 110,000. The new Hate not Debate Campaign had been launched and it was hoped that this would prevent abuse of Councillors and Clerks from members of the public.
The planning applications etc at the Links Hotel and Dormy House Hotel, were ongoing.
23/039. PLANNING
Appeal against refusal for bungalow at Buxton Close was dismissed
PF/22/1337 Approval granted for Incleborough Fields improvements
PF/22/2872 Shamrock ER replacement windows etc – approved
PF/23/0044 Victoria House ER new roof to outbuilding – approved
PF/23/0050 Westwood ER replacement various extensions and garage – approved
To consider:
PF/23/0557 Briarwood The Springles ER, Loft conversion, alterations, raising roof pitch. There were some reservations about the large size and height of the roof. However there seemed to be no objections from neighbours. Therefore no objections from RPC.
PF/23/0564 Summer House Sandy Lane WR replacement garage. No objection.
PF/23/0333 The Stance, Demolition of single storey annex and erect two storey detached dwelling.
It was thought that as there had been occupants at the property with cars, there wouldn’t be a problem with traffic or pedestrians.
The Clerk had received an email from planning authority to say that it had been called in to committee by Mrs. Butikofer as there had been a number of objections from parishioners. After hearing the reasons for objections and after further discussion, it was agreed that the parish council would offer no objections.
23/040. TO HEAR APPROVAL AND DETAILS OF BID FOR TROD IN EAST RUNTON
The bid for a “trod” (pathway) to be installed from the existing one along Lower Common East Runton, stretching northwards under the viaduct linking up to Buxton Close, has been approved.
The Parish Council is receiving 50% grant towards the cost. Therefore the cost to Runton is £7,350.00 (seven thousand, three hundred and fifty pounds).
It was proposed by Cllr. Gurney, seconded by Cllr. Jonas, that the scheme should be accepted and implemented. This was agreed unanimously.
23/041. TO DECIDE REPLACEMENT OF WINDOWS IN READING ROOM
The Clerk has ascertained from the planning authority that planning permission is not needed, providing the windows are like for like. The estimate for fitting was quoted as £2178.22 (two thousand one hundred and seventy eight pounds 22. The Chairman explained that wooden replacement would be considerably more expensive and need extensive alterations inside and out.
After consideration it was proposed by Cllr. Davidson seconded by Cllr. Bakewell that the installation of the upvc windows should go ahead. This was agreed unanimously.
23/042. TO CLARIFY ACCEPTANCE OF ACCESS FOR PLAYING FIELD MAST SITE FOR LEASE FINALISATION
A plan of the area was handed out. The request was to have access when needed to a parcel of land roughly equivalent to the present area used. This was debated. It was decided that there shouldn’t be any permanent usage and it would be considerate to agree to usage restricted to no more than two weeks at a time. This was met with approval. Cllr. Jonas would put it to the Playing Field Committee and when they had agreed, the Clerk would contact the solicitor to put the agreement for usage as above to the company.
23/043. TO CONFIRM RENEWAL OF THE AGREEMENT FOR STREET LIGHTING
MAINTENANCE RE: TT JONES ELECTRICAL.
The Clerk presented the agreement to members and provided details and cost being £38.58 per month. There being no objections to the renewal it was agreed that the Clerk should sign the agreement for the forward term of three years.
23/044. ANY FURTHER DISCUSSION OR QUESTIONS ON ELECTION PROCEDURE
There was a short discussion and the Clerk clarified some details and reminded members that the deadline was April 4th 4pm. Also clarified that only one ward can be applied for.
23/045. CORONATION EVENTS
Cllr. Gurney reported on progress. Drinks etc would be ordered from Viking by the Clerk.
Food platters could be obtained from a local supermarket. Costs would amount to approximately £140.00. Posters had been done and hopefully some pictures etc would be shown on screens at both locations. Cllr. Baker agreed to help with this. Colouring competitions and puzzles such as dot-to-dot would be handed out.
23/046. ALLOTMENTS REPORTS
Lugger Stile still has a leak so water is turned off. One tap has been repaired but the leak remains. It would be investigated again as soon as the ground is dryer. Cllr. Davidson reported that it is possible to get a refund even if the leak is on own property. The Clerk would investigate this as soon as the leak can be repaired. The Chairman suggested a tap could be fitted under each tap which would help with any leaks in future. This was agreed with. This would be implemented.
23/047. COMMONS REPORTS
Cllr. Davidson reported on a meeting with Helen Baczkowska. Positive ideas were brought forward and plans were in hand for finance with the Wildlife Trust. Cllr. Gurney suggested that a formal committee should be formed for the commons. This would be on an agenda after the election.
23/048. FINANCE
i. Income interest at bank £187.44
ii. Direct Debits
npower – street lighting £103.00 contract remains until 2024.
Unicom Tel/Broadband/electricity £453.07
Unicom – Lugger stile water £242.33 probably due to the leak unnoticed.
Wave water – West Runton £0.86
iii. Invoices to agree for payment
Teresa Edwards – events costs £78.61
Viking Direct – stationery £147.25
Barbara Emery – Salary £1130.80
HMRC tax and NI £351.96
HMRC also paid 8th March £264.29 claw back for credit given in error.
Ben Darling £135.00
NALC membership due April. £369.32
23/049. CORRESPONDENCE FOR INTEREST
not dealt with above. None.
23/050. MEMBERS REPORTS for information only.
Cllr. Memish: a parishioner asked for a small area to be left and not cut behind Tapden House as there are some plants conducive to helping bees and other insects. Cllr. Memish would ask the parishioner to mark the area and the contractor would be asked to leave it. Also reported the next Cllr. Surgery Tuesday April4th 10am at West Runton Church Hall, May 2nd at The Reading Room and the June surgery would be held one day later on June 7th at West Runton Church Hall.
Cllr. Gurney would like Sparrows Park harrowed to scatter wildflower seeds. The Clerk pointed out that this should be on an agenda and under Commons as decisions cannot be made under this section. However as time was at a premium and Sparrows Park is already designated as a wildlife area in parts, this could be ratified at another meeting. Cherry trees are rotten and need attention.
Cllr. Edwards reported that there was some concern about the strip of land near the Methodist Church where cars are parked and asked if ownership was known. It was confirmed that it was not Parish Council land and could not get involved with the situation.
Cllr. Davidson reported a successful record number of toads and frogs saved as the road was crossed and a record number of volunteers.
Cllr. Baker asked about silt traps. It was confirmed that there was one at the Retting Pit at West Runton which used to be emptied regularly but not for many years. There were no others known.
The Chairman confirmed the Annual Parish Meeting began at 6:30pm followed by an ordinary meeting at West Runton Church Hall on April 25th 2023.
The Clerk is trying to get a person from NCC to come to explain the road improvements intended for West Runton.
The meeting then closed at 8:00pm
SignedChairman.
Date