RUNTON PARISH COUNCIL Minutes of the meeting held by the above on April 2nd 2024. At West Runton Church Hall commencing at 7:15PM.
PRESENT:
Councillors: Chair –Ms. C. Davidson. Vice Chair – Mr. S. Gurney.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Ms. B. Emery. Cllr. K. Toye (NNDC). One member of the public.
24/038. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
Agreed. Cllr. Toye (NNDC) had sent a report which the clerk would circulate and had not much to report on the proposed recycling centre. Cllr.Toye answered some questions: regarding dog waste bins, and the WR slipway repairs, on which there had been no progress. The Clerk had also had reports on dog waste being a problem on the Beach Road Car Park which was a District Council matter. Also regarding the visit by Princess Anne and why the Parish Council had not been informed. There was no knowledge of a reason for this.
Cllr. Annis asked about work by Anglian Water on the beach at West Runton. The Clerk had had a report that the holding tanks were being fitted at the pumping station for excess water.
24/039. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
None.
24/040. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None.
24/041. TO AGREE THE MINUTES OF MEETING HELD 27th February 2024 no discussion to take place on the Minutes except for their accuracy.
The minutes having been circulated beforehand were agree as a true record and signed as such by the Chair.
24/042. MATTERS ARISING for information or queries only.
None. Cllr. Davidson then explained the reason for cancelling the previous weeks meeting and an emergency plan would be put in place for the future.
24/043. CLERK’S REPORT for information only. The CONSULTATION DOG FOULING had been circulated.
This was to renew the three year existing plan that was in operation.
A letter from a parishioner had been received requesting consideration be made to switching two lamps off at Top Common after midnight. The Clerk explained and confirmed that all parish council owned lighting were leds. It would be on the next agenda. TT Jones had been contacted again about No: 4 lamp in Greens Lane and it was being repaired tomorrow. Wednesday 3rd April 24. The letter to the plot holder concerned with the spoil heaps at WR had been sent. The rent review for Hazelbury was due this year and the Clerk had duly contacted the District Valuer who would start the process. This would be on the agenda when details were received.
The Clerk had also circulated a letter from Anglian Water about their intention to install a holding tank at their pumping station at West Runton. The access point is on Cromer Rd WR.
24/044. PLANNING
0363Battery Box Wyndham Park ER—No comment
0392 Elder Cottage extension ER— No objection
0453 Near Prysgate WR access for Anglian Water —No objection
0368-19Renwick Park WR Side, rear and dormer window extensions, loft conversion, front porch and wall. —No objection
0510— Paston, Balfour Rd WR. Front and rear extensions.—No objections
24/045. I.T. REPORT ON PROGRESS/DOMAIN NAMES ETC.
The Clerk had sent in the form as requested. Payment is due and Cllr. Baker explained that we would be registered for a new website and we would be contacted for the transfer.
24/046. ALLOTMENTS – TO HEAR REPORT ON THE SECOND MEETING REGARDING WYNDHAM PARK
Cllr. Memish reported and thanked those who attended. Areas of concern were highlighted. The residents of WP were willing to help. The group of four councillors proposed to work out a timetable of visits to each plot holder to document the needs for each plot and work with the tenant regarding any historical use. The details will be presented before the August break and then decisions can be made in the autumn. Some suggestions had been made already regarding removal of some items and the rat problem. Plots near the roadway would be left empty until the Battery Box had been installed. The Chair thanked the allotments group and Cllr. Memish for the hard work with this presentation. As a project any costs could be taken from reserves.
24/047. TO CONSIDER SAFETY FENCING FOR PLAY AREA (following report from parishioner)
The parishioner was concerned about safety for children and dogs. There was some discussion regarding the fact that the area was on common land and that children and dogs would need to be managed near roadways. New play equipment was being considered, but it was decided not necessary to fence common land.
24/048. TO HEAR FURTHER QUOTES AND REPORT ON VILLAGE HALL AND LAND
The Chair explained previous quotes had been £3,500 and £6,500 and the Clerk had obtained another quote of £4,550 and proposed that the £3,500 quote be accepted and paid by the Parish Council as a ceiling price, seconded by Cllr. Memish, agreed by a unanimous vote.
24/049. TO CONSIDER COSTS FOR NEW NOTICE BOARDS
The Chair explained that a tree near Renwick park is being used to pin notices. The suggestion was that a notice board be obtained for that area and possibly for Lower common. An unofficial board had been erected on the border of Moyes Close allotments. These boards would be mainly for events and not for agendas etc. Cllr. Debacker had offered to manage one at Renwick Park and a volunteer would be asked for to manage one at East Runton. The Clerk had obtained quotes varying in sizes and prices. The Clerk reported prices ranging from unglazed at £679 to just over £1000 glazed and locked, in oak, from a local firm.
Cllr. Debacker would look into the prices and others and bring details for proposal to the next meeting.
24/050. TO HEAR A REPORT ON INFORMAL MEETING AT THE KRAFT
There was no further information from this meeting that wasn’t already in the public domain, therefore the item was deferred until such time as more details were forthcoming.
24/051. COMMONS REPORTS
Cllr. Davidson reported on a site meeting of the group. Cllr. Baker had informally contacted McKinnon civil engineers with a view to consider a silt trap for Top Common pond. The Clerk reported that in the past Highways had indicated that if they dug a silt trap it would cost in the region of £6,500. This could be part of a package to renovate the pond back to a wildlife pond, which could now be done as there was no detritus from geese. A quote would be obtained initially.
The grant claim has been sent in for the commons management work on the Retting Pit.
20/052. TO HEAR SUGGESTIONS FOR EVENTS IN 2025 FROM THE STEERING GROUP
Cllr. Edwards reported that she had put out a request on social media for people to come forward with any information they may have of memories of family who were present at the Dday landings.
Nothing had come back as yet. A service would be held at West Runton church and it was hoped that some councillors would attend. A possibility was that memory boards could be perhaps included in the service. The main event was to be the Gardens and Allotment Show on 29th June which is also Armed Forces day. Singers have been booked for the day for a forties feel with an
afternoon tea. The ER village hall had been booked. Costs of £250 were mentioned and a budget proposal would be presented at the next meeting.
Christmas events were in hand.
24/053. FINANCE
Receipts:
Airwave received £1500 Jan 16th. PF mast.
Direct Debits:
Unicom – allotments water all sites February £100.90
Unicom – allotments water Lugger Stile adjusted £192.22
Unicom – Tel/Broadband/Mobile/Electricity £322.62 Feb – March
Npower – street lighting electricity Feb – March £103.65
Invoices for payment:
Ben Darling grass cutting Hurn/ER bottom common £180.00
Cheverton & Son Ltd – newsletters £236.00
TT Jones Electrical Ltd repair and maintenance £124.30
NALC – Gov.uk domain name plus website £344.40
Kevin Richardson, playing field and commons £1034.00
Barbara Emery – Salary plus expenses £1273.68
HMRC tax and ni £327.77
24/054. MEMBERS REPORTS
Cllr. Annis asked if there was an update on the West Runton Road Safety measures. The Clerk
would contact Phil Reilly to request an update.
Cllr. Gurney reports that progress is being made on the first plot at Moyes but needs another skip. A
proposal needs to be brought to the meeting. Cllr. Gurney suggests that plots should be tenable before being re-let.
Chair says it needs to be clear what precedent is set as some councillors are plot holders. Next
agenda.
Cllr. Davidson reports that a future financial strategy needs to be in place to take us to the next election to achieve projects in hand especially regarding commons, Wyndham Park and allotments in
general. A finance working group would help to promote this for future agendas
24/055. CONFIRMATION OF DATE TIME AND PLACE OF NEXT MEETING.
Consider moving the Annual Parish Meeting to 30th April to allow the clerk to catch up.
Signed as correct
C Davidson Chair Date 30th April 2024