Runton Parish Council

RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JUNE 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Mrs. B. Memish, Ms. T. Edwards, Mr. R. Smith. The Clerk Ms. B. Emery. Four members of the public. Mr. E. Vardy (NCC) Ms. K. Toye (NNDC).

23/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Mrs. Large, on behalf of Holy Trinity Church, requested that the Council give
consideration to a grant towards the upkeep of the graveyard, which they have done in the past. The request would be put on the agenda for July and considered then.
Mr. Vardy gave his report for NCC and reiterated that he would be available if anyone wanted to contact him between meetings. A key interest was his involvement with NCC cabinet who are dealing with the Climate Strategy involving buildings, transport, tourism and working with UEA on climate change and providing space for nature. Mr. Vardy would also like to improve commnication between Parish and County council.

23/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Jonas and Cllr. Hawkins, both related work issues. Accepted.

23/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/093. TO AGREE THE MINUTES OF MEETING HELD 23RD MAY 2023

The above minutes having been circulated beforehand were accepted and agreed as a true record of the meeting and signed by the Chair.

23/094. MATTERS ARISING

Cllr. Annis asked if minutes could be annotated with action points. Cllr. Davidson explained that it was in hand.

23/095. CLERK’S REPORT

The Clerk reported that the new windows for the Reading Room were now on order.

23/096. CO-OPTION OF CANDIDATE(S) FOR OFFICE OF COUNCILLOR

Councillors have received applications and bios of Alex Debacker and Mark Lerego
Both candidates were asked if they wanted to add any comments and Mr. Lerego elaborated on his bio already sent. Councillors agreed by a show of hands unanimously to co-opt both candidates onto Runton Parish Council. They then joined the meeting.

23/097. PLANNING

To consider and decide on planning applications where materials may be delivered on the commons. Cllr. Davidson explained the situation on West Runton common which has affected a group of parishioners in the area, where a temporary toilet and building materials have been placed there for some weeks. It was suggested that if there is a building application near commons where materials may need to be stored close by.
Cllr. Nichols pointed out that the situation was difficult and cannot be policed. The main issues were the chemical toilet and the storage of weeks of building materials. The question was “does the council get involved”? It was decided that at the time of an application the council could request a condition that limited the time that materials were stored on common land.
Planning applications. Circulated beforehand:
PF/23/1089 Change of use at Old Hall barns to dwelling and office. There had been objections
PF/23/1190 Crab Boiler House WR. Conversion to one and half storey dwelling. No planning reason for objection had been voiced.
The application for a dormer window at Little Orchard WR, had been approvedby NNDC.

23/098. TO AGREE MEMBERS OF GROUPS WITHIN THE COUNCIL

The following list of volunteers for various working groups were agreed.
Commons: Cllr. Gurney, Cllr. Davidson, Cllr. Baker and Cllr. Smith.
Allotments: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish.
Events: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish, Cllr. Debacker.
Planning: Cllr. Lerego, Cllr. Gurney, Cllr. Memish.
Councillors linked to other bodies:
Runton Parish History Society: Cllr. Baker.
Playing Field Management: Cllr. Jonas,
East Runton Village Hall Committee: Cllr. Hawkins.
Ploughlet Charity: Cllr. Davidson (as Chair of PC) and Cllr. Nichols.
Representative for S.N.A.P (Safer Neighbourhood Action Panel): Cllr. Baker.
Internal Control Office: The Clerk explained the role. Cllr. Smith offered to take it on.

23/099. COMMONS

Cllr. Davidson (Chair) reported that Greens Common has been cut. The application for the grant to fund the production of a ten-year management plan on commons has been approved. The process for work will be a long time in the making but progress can be made now.
Questions were asked about the Spring Pond. Chair explained that Anglian Water and Gas Board were working on the situation, but the pond will be dry at least until October.
To hear report of bonfire on common and consider the way forward WR commons.
Members heard that a bonfire had been lit on West Runton common near the railway embankment and trees. (Chair reported but declared a personal interest). There was some discussion as it had been clarified that this was not a legal practice. It is especially dangerous in very dry weather and the Parish Council have taken responsibility for management of the commons. After discussion it was agreed that the Clerk would write to the person concerned in this incident and also to put a reminder in the next newsletter to all persons that it is illegal to burn waste of any sort on common land.

23/100. ALLOTMENTS – To hear updates on re-letting

The Clerk reported that another plot had been re-let and asked the Council to consider a Notice to Quit for a plot at Lugger Stile which was overgrown had been used by the tenant for some time and now neglected. It was agreed, and the Clerk was tasked, with issuing a Notice to Quit.
Also to ratify the quote for the trees on Moyes Close and consider removal of very small amount of bamboo on Lugger Stile. An extra quote for £450.00 was issued to remove this bamboo. It was agreed that with such a small rent it should be up to the tenant to deal with it and they would be given the first year free in compensation. Trees will be done on 4th July. The quote accepted previously for £2900.00 was ratified.
Cllr. Annis would organize a tour of the allotments soon. Also a draft of a lease is being put together and would be presented at the July meeting. Also suggested a meeting with the Clerk to see what can be done by the group regarding managing of the allotments. It was suggested that all groups should draft a Terms of Reference for all, by the July meeting if possible.
Cllr. Memish reported on the actions points for the Allotments show and asked for volunteers to help with tables and the marquee on the day before.
The Village Inn and Corner House Café were being asked for their involvement as refreshements were not being provided in the marquee.
The Clerk was asked to write to residents of The Hurn to explain what was happening. The Clerk was concerned about people possibly parking on The Hurn, but hopefully the letter will explain.

23/101. TO HEAR QUOTE AND DECIDE ABOUT CCTV CAMERAS IN READING ROOM

It was suggested by the Chair that another quote should be sought and both presented at the July meeting.
Cllr. Baker has a possible alternative and would come up with ideas.

23/102. TO HEAR UPDATES REGARDING NEW LEASE FOR BROADBAND CABINET.

The Clerk reported that a planning application was being implemented soon and the Council would get the application in due course. The lease was in the hands of our solicitor.

23/103. FINANCE

The Clerk asked for agreement to re-appoint Stuart Meakin as the Internal Auditor. This was agreed.
The Clerk confirmed all information has now been sent to External Auditor PKF Littlejohn and the notice of public rights has been displayed, as have the accounts on the website.
Income: None this month
Direct Debits paid:
TV licencing TV licence Direct Debit quarter £41.00
Unicom Tel Broadband &Elec £132.06
npower Street lighting elec £94.78
ICO GDPR fee £35.00
Invoices to agree for payment:
Barbara Emery Salary plus reimbursement £1,160.50
HMRC Tax and NI £298.41
Kevin Richardson Commons and Playing Field £534.00
NALC Training £45.60

The above were all accepted and agreed.
The now necessity of being able to operate online banking was discussed and it was explained that payments are set up and then authorised by another authorised person. After discussion it was agreed that the Clerk would be added to the bank mandate and online banking would be pursued.
Proposed by Cllr. Nichols seconded by Cllr. Baker and agreed by all. Chair, Cllr. Davidson would normally be the second authorisation.

23/104. MEMBERS REPORTS

Cllr. Edwards suggested that a S.A.M.S. be considered for Top Common. The Clerk suggested that another camera could be purchased. This would be on the next agenda.
Cllr. Smith was concerned about the slipway to the beach in East Runton and that the steps were not indicated. Cllr. Toye (NNDC) said this was being looked at. Cllr. Smith also concerned about crime figures in West Runton during a particular week and informed members that the information was available on the police website and would send a link around.
Cllr. Baker was still pursuing the possibility of obtaining generic email addresses and general improvement in IT.
Cllr. Gurney had received some comments about the telephone box in West Runton being in bad repair regarding the paintwork and suggested that a group could get together and re-paint it. It would be investigated. Also the notice boards were in need of attention. The History board pin board needed replacement and the teak one needs attention. It was suggested to pay someone to do the work.
Cllr. Gurney asked about the cliff top shelters in East and West Runton. There was information about an ongoing dispute about the West Runton, and Cllr. Toye (NNDC) is reading up on it. The East Runton shelter belongs to NNDC.
Cllr. Nichols: Reported that footpath around the Golf Course was not cut. This was one which was not cut by the Council. The Clerk had asked the landowner to cut the one around the base of Incleborough. There was previously a regular check on footpaths by councillors but this has not operated for many years. It would be on the July meeting agenda to discuss reinstatement.
Cllr. Memish asked if communications could be on the next agenda.
Cllr. Debacker: reported that the footpath sign on West Runton common near Station Close was leaning over and could fall. This would be reported for repair.
Cllr. Annis asked if the overgrown hedge near the entrance to Rosebery Rd had been reported. Cllr. Gurney confirmed this. Cllr. Annis had also been able to procure a brass band for the Christmas event in West Runton. Cllr. Davidson reported that Corner House Café had been in talks with the Village Inn and they want to make it a bigger event in 2023 and are happy to be involved in it. Cllr. Gurney informed that the East Runton event was being increased with a larger tree and more lights etc.
Cllr. Davidson informed members that she had contacted NALC to be involved with a “brainstorming” session to consider informally the future financially and otherwise for Runton, events etc and general operation. Any ideas put forward will be brought to a formal meeting.
The Clerk informed members that the item of Members Reports is for information only and decisions or agreements cannot be made under this heading unless they are formally itemised on the agenda.

23/105. TO CONSIDER COSTS AND PURCHASE OF ‘A’ BOARDS FOR EVENTS

The Clerk brought cost of between £87.00 and £127.00, with photographs. The more expensive one was much sturdier and it was agreed unanimously to purchase two boards at £127.00 approximately.

NNDC REPORT: Cllr. Toye.
Overgrown hedges onto pavements was being investigated. The Clerk reported that the one in Water Lane had been done but that brambles were now overhanging the footpath from The Stance. Cllr. Toye would try and check. The hedge house on the corner of Station Rd had been cut. There was concern over the state of the car wash, Cromer Road and this was being investigated. Norfolk Mobile Library Service was making cuts. NNDC has joined the UK:100 and organisation joining a network to work against climate change. The Reef in Sheringham has been shortlisted to received a planning award.

23/106. DATE TIME AND PLACE OF NEXT MEETING.

Tuesday July 25th 2023 at East Runton Reading Room 7:15pm.

The meeting was closed at 9:12 pm.

Signed Chair.

Date

RUNTON PARISH COUNCIL DRAFT ONLY MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE ON 23RD MAY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. R. Annis, Ms. C. Davidson, Ms. T. Edwards, S. Gurney, Mr. C. Hawkins, Mr. K. Jonas, Mrs. B. Memish, Mr. Mr. P. Nichols, Mr. R. Smith.
The Clerk,B. Emery. Kim Toye (NNDC)
Absentees: Cllr. Baker.

23/067. TO ELECT THE CHAIR

Vice Chair, Carole Davidson, in the absence of the Chairman took the Chair and after welcoming the newly elected Councillors and the newly elected District Councillor, then asked for nominations for the role of Chair of Runton Parish Council.
Cllr. Memish nominated Cllr. Davidson, seconded by Cllr. Gurney this was accepted and agreed by all.

23/068. CHAIR AND NEWLY ELECTED COUNCILLORS TO SIGN DECLARATIONS OF ACCEPTANCE OF OFFICE AND TO RECEIVE A PACK OF DOCUMENTS CONTAINING THE CODE OF CONDUCT, STANDING ORDERS AND A LIST OF POWERS AND DUTIES. ALSO TO SIGN AGREEMENTS TO ACCEPT AGENDAS WITH RELEVANT DOCUMENTS BY EMAIL.

The Clerk passed around the packs as above and all Councillors accepted these and signed the relevant documents.
Cllr. Davidson as Chair asked for respect during meetings by taking turns at speaking and keeping to the matters on the agenda as detailed in the Good Councillor Guide sent out by the Clerk. Also to respect each other and the Clerk, in the exchange of emails etc.
Cllr. Gurney asked about the return of expenses form. The Clerk would resend the details which include the link for the Registration of Interests form.

23/069. TO ELECT A VICE CHAIR

Cllr. Gurney was nominated by Cllr. Memish, seconded by Cllr. Edwards, accepted and agreed by all.

23/070. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS NNDC

Cllr, Kim Toye was invited to speak, and although didn’t have a report as such being newly elected, said she would help the parish all she could and was pleased to be representing Runton and Beeston Regis.

23/071. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None

23/072. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

Cllr. Edwards declared a personal interest in an outline planning application.

23/073. TO ACCEPT AND CONFIRM ELIGIBILITY OF THE GENERAL POWER OF COMPETENCE – eligibility two-thirds of councillors elected and a CiLCA qualified Clerk.

The Clerk explained the GPOC. As Runton is eligible with ten councillors elected and the Clerk qualified it was accepted and confirmed.

23/074. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2023 no discussion to take place on the Minutes except for their accuracy.

Cllr. Gurney proposed the minutes to be accepted. All agreed and they were signed by the Chairperson.

23/075. MATTERS ARISING for information or queries only.

The matter of security installation was queried and Cllr. Gurney was organising a meeting with a person to arrange costs and installation.
Cllr. Davidson asked if Highways had been informed of the proposal for West Runton traffic calming. The Clerk had done so and was awaiting a response.

23/076. CLERK’S REPORT for information only.

Sarah Butikofer had extended thanks via the Clerk to councillors for their support during her time as NNDC representative for the area.
The Clerk reported having booked to take holiday 2nd week in June and explained how holidays were allocated on a pro rata basis for part time employees.

23/077. PLANNING

PF/21/0694 Proposed lodges for Links Hotel West Runton appeal. Reiteration of comments sent for the original application, were sent again. The Chairperson had also responded to counter some financial claims by the appellant. The outcome of the appeal is awaited.
PO/23/0852- proposed six houses on land west of Methodist church East Runton.
There was concern among Cllrs that the houses seem to be cramped and parking sparse. The Clerk had sent the application around. Cllr. Jonas, raised the point that although the point of cramped housing was valid, there was also a need for affordable housing for local people and this should be taken into consideration and also asked if the Local Plan was still in draft form and not yet adopted. This was confirmed.
The Chair asked if anyone would take on the role of delving into planning applications as a previous Councillor had done, now retired. Cllr. Memish would like to attend training for this and then would consider it.
PF/23/0984 proposed dormer window on west side of dwelling at Little Orchard WR.
Cllr. Annis confirmed that the window would not impinge or overlook the neighbouring property, therefore there was no objections.

23/078. ALLOTMENTS – To hear a report on suggested work for trees and hedge in Moyes Close, with a quote and recommendations for same.

Cllr. Gurney explained the meeting on site and work to be done and why it was necessary.
The quote of £2,900.00 plus vat was to be ratified at the next meeting but proposed by the Chair seconded by Cllr. Edwards it was agreed necessary to have the work done.

23/079. TO CONSIDER A SUGGESTION FOR A COMMUNITY ORCHARD ON THE CLEARED GROUND IN MOYES CLOSE

limited information is available but can be pursued if the idea is favourable. Cllr. Gurney outlined the possibility and Dr. Stump’s representative offered information and help if needed.

23/080. TO CONSIDER A TREE SURVEY OF ALL TREES WHICH THE PARISH COUNCIL MAY BE LIABLE FOR – suggestion arising from the above two items.

A survey of trees was discussed, perhaps in order to limit liability, but a lot of trees were not Runton responsibility, except allotment trees. No decision was made as yet, but more information would be pursued. Cllr. Annis suggested that Councillors could look at trees from time to time and reported if work was deemed necessary. This would be on the next agenda.

23/081. TO HEAR A REPORT OF A MEETING REGARDING THE POSSIBLE PLACEMENT OF A FIBRE OPTIC CABINET ON THE PLAYING FIELD.

A site meeting was held with Cllrs. Hawkins, Gurney and Jonas present along with the Clerk and two members of the team promoting the fibre optic cabinet for ultra fast broadband.
Cllr. Jonas reported: The cabinet would be unobtrusive near the high hedge and cables would be concealed and easily taken out onto the road. The terms and conditions had been sent to Councillors and terms were offered of £3000.0 per annum for the wayleave. Proposed by Cllr. Gurney seconded by Cllr. Memish that the terms be accepted. Agreed by all.

23/082. TO HEAR A REPORT ON COMMONS ACTIVITIES AND/OR GRANTS FOR A PLAN

Cllr. Davidson reported: A grant application had been completed for a plan for the commons. The situation was being pursued and would be reported on at the next meeting.

23/083. TO HEAR A REPORT ON THE CORONATION EVENTS

Cllr. Gurney reported that the events in both villages were very successful. People turned out to enjoy a light lunch or just cake and coffee/tea.
It was asked if “A” boards could be purchased to help promote these events in the Church or Village Halls. The Clerk would check prices and bring them back to the next meeting.

23/084. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END 31ST MARCH 2023 – Circulated 10th May by email.

Councillors had been sent the accounts and the Clerk explained the process.
Proposed by Cllr. Jonas seconded by Cllr. Annis and agreed by all, the above was then signed by the Chair and dated.

23/085. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR YEAR END 31ST MARCH 2023. Circulated 10th May by email.

Proposed by Cllr. Jonas seconded by Cllr. Annis that the above be accepted and therefore were signed by the Chair.
It was pointed out that we will need an Internal Control Officer. The Clerk would put the list of the roles needed in all departments on the next agenda.
The Chair asked that the capital perhaps would need to be discussed with a view for any projects which may be needed in future. After discussion it was decided that an extraordinary meeting could be held to consider this at some time.

23/086. GENERAL FINANCE a list of invoices etc was provided for all.

i. Income none this month.
ii. Direct Debits paid
npower Street lighting elec £99.51 Unicom Tel Broadband &Elec £138.99 Unicom April Tel Broadband &Elec £377.72 Unicom April Water Lugger £101.71 Unicom April Moyes Close £28.97 Unicom April West Runton £5.66 VAT on above £27.37 Anglian Water Reading Room water £31.48
iii. Invoices to agree for payment
Gallagher Insurance Broker £1,693.89 Chris Hawkins Fixing allotments tap and leak £93.75 Stuart Meakin Internal Audit fee £125.00 Viking Direct Items for Coronation events £95.39 Stephen Gurney Items for Coronation event £116.05 Benthams Inks and toners £52.68 Postles Hire of screen for Coronation £80.00 Ben Darling Footpaths and commons £420.00 Barbara Emery Salary £1,142.50 HMRC Tax and NI £298.41 Kevin Richardson Commons and Playing field £998.00 The Clerk reported a lamppost which was leaning. TT Jones had looked at it and said it was minor damage but would need firming and concreting in at a cost of £186.50.
Also explained was the insurance costs and the addition of the new shed and contents.

23/087. CORRESPONDENCE – for information only None not dealt with above.

Emails received concerning the builders equipment and usage of the WR common and also unauthorised parking. These have been replied to with assurance that the Parish Council have no responsibility and are powerless to intervene in this difficult situation. The people involved have been spoken to. Suggestion was that two councillors could investigate again.

23/088. MEMBERS REPORTS including NNDC and NCC if not heard above.

Cllr. Annis – The Hurn has been re-surfaced. Also asked about the overgrown hedges in Water Lane and junction Cromer Rd and Rosebery Road. NNDC have been informed. NNDC Cllr. Kim Toye is going to inspect these areas. Possible agreement for Wyndham Park was enquired about. Suggested that the existing allotment group put together a preliminary agreement to agree in July and then present to a solicitor.
Cllr. Memish reported on the presentation in Sheringham concerning the proposed cycleway/walking routes by County Council at twenty locations, the nearest one to us being between Cromer and Wells, but would be along the main road. This was in the very preliminary stages and would be a few years before any firm routes were established. Cllr. Memish also reported that the information board on the WR common was in long grass and perhaps could it be moved and perhaps one near the Spring Pond. The commons group would discuss. Also that there was a need for a car park for residents. This was another project to be discussed.
Cllr. Smith informed the meeting that he had been the originator in the plan for a cycle route along byways which had been taken over and then presented by Cromer Town Council and not come to fruition. The concern was that families cycling along the A149 were in danger and the growth of vegetation was deplorable and was not being addressed by Highways.
Cllr.Jonas reported that the footpath between Incleborough and the Links golf course was overgrown. The Clerk informed that it was the Links land and they should cut it. A letter would be written.
The Clerk had written to the Dormy about unauthorised parking and it had now stopped.
Cllr. Gurney was concerned about cutting bracken on Greens Common, which needs doing twice a year according to the agreement and the Clerk was asked to get it done.

23/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Tuesday 27th June at West Runton Church Hall 7:15pm.

The meeting closed at 8:40PM.

Signed Cllr. C. Davidson Chairman.

Date 27th June 2023

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 25th APRIL 2023 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson in the Chair. Ms. T. Edwards, Mrs. B. Memish, Mr. P. Nichols, Mr. J. Jonas, Mr. R. Annis, Mr. S. Gurney, Mr. G. Baker,
Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Three members of the public.

23/051. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

The Council was asked if a sign pointing to the toilets at Beach Road ER could be
installed. NNDC would be contacted.

23/052. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Apology from Cllr. C. Davidson. Accepted.

23/053. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/054. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2023

The above minutes having been circulated beforehand were agreed as a true record and
signed by the Chairman.

23/055. MATTERS ARISING

Cllr. Annis asked if the work agreed at a previous meeting on trees at Moyes Close was in hand. The Clerk would contact the contractor.

23/056. CLERK’S REPORT

New windows have been ordered for the Reading Room and a date will be forthcoming as soon as the contractor can do them.
The next SNAP meeting is on 10th July at 6.30pm venue to be confirmed.

23/057. PLANNING

No planning application received. The Clerk had received a number of emails from a parishioner objecting to the new build at The Stance, to which the Parish Council have not objected.

23/058. TO CONSIDER REQUEST FOR INSTALLATION OF COMMUNICATIONS CABINET ON THE PLAYING FIELD information sent by email

The plan is for rolling out a network for fibre broadband and the company have identified the Playing Field as a possible place to lease a piece of land. The Clerk read out the information and after discussion it was thought that the cabinet would be screened. It was then agreed by all to reply and inform the company that the Parish Council accept the idea in principle and are prepared to discuss.

23/059. TO CONSDER SECURITY CAMERA INSTALLATION IN READING ROOM

There was some discussion on various types of security and it was decided that it would be necessary in future to protect staff and members of the public visiting and also councillors at meetings or surgeries.
A type of simple camera would be sourced for all areas and a privacy impact statement would be prepared in due course.

23/060. TO RECONSIDER WEST RUNTON SAFETY IMPROVEMENTS

New information had been sent around by email. Highways had recommended an option which did not include the total mitigation measures, and an indication that costs could spiral. After discussion it was agreed to reiterate our condition of spending only up to and no more than £24,000 (twenty four thousand pounds) and to request that the mitigation measures for option 4 up to that figure, were installed as per the Safety Audit provided.
It was clarified that the Speed Awareness Signs were owned by the Parish Council.

23/061. COMMONS REPORT

To ratify the scarifying of Sparrows Park to plant seeds.
The above was agreed and Cllr. Gurney had scattered the seeds.
Cllr. Gurney informed the Council that a meeting had been held by the Commons group with Helen Baczkowska of NWT. A grant would be pursued to set up an improved management plan for the commons. Contractors to set up such a plan had been identified and the cost ranged between £830 and £1300. A grant would fund 80% and the Council would be asked to contribute 20%. It would make what was happening, clearer to parishioners and means that obtaining other grants for pond work would be more likely.
It is intended to get the grant in during May. The idea was favourable to the Parish Council and The Chairman proposed that it be pursued with funding. Agreed. The Chairman urged the need to remember that the Parish Council don’t own the commons and to be mindful of that for the future.
The Clerk had received a letter about the bad state of the West Runton lower common near the houses with building materials and cars parked which don’t belong to residents.
It was suggested that Mr. Batt be asked to get a solicitors letter to the residents having the building work done to tidy the area and remove the offensive materials.

23/062. CORONATION EVENTS – any further reports or requests for purchases.

This had been summed up in the previous Annual Parish Meeting by Cllr. Edwards as all being in hand for the King Charles Mardles being held simultaneously in West Runton Church Hall and The Reading Room East Runton. The Sunflower Competition had been launched and many packets of seeds given out. Refreshments were in hand for the lunches.

23/063. ALLOTMENTS REPORTS – parking in WR gateway.

The Clerk had sent a letter to the Dormy Hotel, and there had not been any obstruction to the gate since.
Cllr. Gurney reported that most plots were being tended and tidy.
Lugger Stile still has a leak so water is turned off. One tap has been repaired and more investigation was needed. Work would carry on with this. It was agreed that if the leak could not be pinpointed then a more in depth survey would be undertaken by a company with scanning equipment if necessary and the Council would bear the cost.
Cllr. Annis asked if there would be a new lease for Wyndham Park. After discussion, the Chairman proposed that a proper lease be drawn up by our solicitor, this was seconded by Cllr. Annis and agreed.

23/064. FINANCE

i. Income: The precept for the first half of the year had been received £7500.00
ii. Direct Debits paid
npower for street lighting £113.47
iii. Invoices for payment
J. Lynes, repairs to heaters £253.36
Viking Direct – stamps etc £73.94
K. Richardson – commons/PF cut £606.00
TT Jones Street light maintenance £46.30 three months
NALC subs £369.32
B. Emery – salary £1142.50 includes a spinal point increase for this year but no pay award as yet to date.
HMRC tax and ni £298.41

23/065. MEMBERS REPORTS

Cllr. Gurney had met with Steve White about various items of concern especially Greens Lane gullies and road surfaces. It was confirmed that drains near Manor Farm would be rodded out and debris on the road cleared. Surfaces would be seen to in due course particularly the junction in West Runton at Water Lane and outside the Reading Room East Runton. NNDC would be contacted by Steve White for road cleaning. Also the play equipment could need upgrading and will need to be looked at in the coming year.
Cllr. Annis reported overgrown hedges at the junction of A149 and Station Road and also in a property in Water Lane. These were the responsibility of the owners of the properties and NNDC had handled the problem before and so the Clerk would contact District in due course. Cllr. Annis was to find out the name of the property for the Clerk to report.
Cllr. Memish had been approached by the West Runton Station Adopters for support from the Parish Council to request Greater Anglia for trains to stop every hour at West Runton on Sundays, which they currently do not. It was agreed that this would be supported and Cllr. Memish would report that to them. Also Cllr. Memish asked if the newsletters for the top four houses in Sandy Lane could be posted as she was concerned about walking in the road.
Cllr. Edwards asked if some councillors could attend and help with the Coronation events on Sundays.

23/065. CORRESPONDENCE

None not dealt with above. Information from the NALC reports an update to the Good
Councillor Guide which would be purchased for councillors when that happened.

23/066. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Annual Parish Council meeting 23rd May 2023 East Runton Reading Room 7.15pm.

The Chairman announced that he would not be standing for council in this election and gave a short interesting precis of his time with the Council. Cllr. Bakewell did likewise.
Cllr. Jonas then said a few words looking back at some memorable moments and thanking both Cllr. Simpson and Cllr. Bakewell for their loyal service. A small gift was then given to each by members and the Clerk.

The meeting closed 7.55pm

Signed C. Davidson Chair Date 23rd May 2023

RUNTON PARISH COUNCIL Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 24th JANUARY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mrs. B. Memish, Mr. S. Gurney, Mr. P. Nichols, Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker.
Cllr. T. Adams (Leader NNDC) Cllr. E. Vardy (NCC). The Clerk, Ms. B. Emery. Thirteen members of the public.

22/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

The above was agreed and opened by the Chairman. A parishioner put forward reasons for having the Parish Council agreement on bonfires on the Lugger Stile allotment site recinded and requested that they be banned altogether. Several tenants of those plots were present and a spokesman explained their reasons for asking to keep the present ruling of the Parish Council for bonfires to be lit, only between 1st November until the 28th February. This was to be discussed in Item 9.
There was another report and request from a resident to have the Lower Common pond outlet pipe cleared to stop water running down the road and also attention to Top Common pond.
The Chairman thanked all for their input.

22/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received and accepted from Cllr. T. Edwards, Cllr. C. Davidson and Cllr. B. Bedwell.

At this point the Chairman adjourned the meeting to hear from Cllr. Eric Vardy and Cllr. Tim Adams (Leader of NNDC).
Cllr. Vardy reported on the County Deal: Councillors have agreed to progress a £612.9m County
Deal, to transfer more powers and funding from the Government, to Norfolk. A six-week public
consultation on the deal will be launched on 6 February. The full council will also decide whether to support the change to a leader who is directly elected by the public, with the first election in May 2024 if approved
The Chairman asked as we had received the traffic survey results for West Runton, the cost being some £23,000; would County Council be funding this? Cllr. Vardy had contributed half the cost of the survey, but pointed out that funds at County level were short in this respect, but would be happy to put forward the situation for the Parish Council when the time came.
Cllr. Tim Adams: Blue flags had been lost at a number of beaches along the coast including East Runton. This meant that they were still quite safe but had been demoted from excellent to good.
Reasons for this were explained. The shelter at Beach Road cliff top at East Runton was to be looked at.
Cllr. Annis asked if there had been any movement regarding the temporary structure at The Links Hotel as it was outside the time frame for it to be removed. Cllr. Adams would enquire.
Land adjacent to Clifton Park.
“This recently cleared site was originally in the development of Clifton Park but never came to fruition. It has since laid fallow and had been removed from the Local Plan for “affordable” housing. The site is now not needed for affordable housing as other better sites have been found. The recent clearance was not notified to District or Parish Council and no planning application has been sought. The North Norfolk District Council and the Parish Council do not want to see development on this site because of infilling the area between town and village. This is from a planning point of view.
Apparently the site is intended for use for agricultural purposes. Some parts have been fenced. The registration of the footpaths for Rights of Way, are nearing completion and hopefully they will be granted. If they are then some of the fencing may have to be moved.
There has never been a proper assessment of the wildlife but there are no recorded protected species on the site. It is not in the AONB nor is it an SSSI. The clearance recently is deplored by District and Parish Councils.
The Chairman thanked both Cllr. Vardy and Cllr. Adams for their helpful reports.

The meeting recommenced.

22/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

Having been circulated beforehand the above were agreed as a correct record of the meeting and signed by the Chairman.

22/181. MATTERS ARISING for information.

None.

22/182. CLERK’S REPORT

Regarding elections in May this year, the Clerk reported that she had been sent all the information needed for prospective candidates and would send this out to members in due course. The Clerk also advised the necessity for newly elected Councillors to attend training events and suggested that after the election, an induction training event could be arranged at a nearby venue. Also the lease for the mast site (playing field) was being processed. The fees would be kept to as a minimum as can be.

22/183. PLANNING

To consider applications;
PF/22/2916 Inglenook High St East Runton. re-roofing and re-ordering windows etc.
PF/22/3005 19 Renwick Pk., Extensions. RV/23/0002 Hazelbury Caravan park – to vary conditions
PF/22/2976 Homewood ER proposed annex.
PF/22/2916 Inglenook ER – reroofing(retrospective).
PF/23/0044 Victoria House ER – new roof to outbuilding.
PF/23/0050 Westwood ER – replacement extension and garage plus windows.
The above had been circulated beforehand, were discussed and there were no objections to any.
Also an appeal had been received against a refused historic application for a bungalow at Buxton Close.

22/184. TRAFFIC SURVEY WEST RUNTON – To hear the latest development and discuss same.

The Clerk had sent around by email 19th Jan all documents received from Steve White. Members had read the document. The Chairman summarised the report as suggesting the intent to reduce the speed limits to 20 mph where they had been 30 mph. The report suggested that this would need some method of ensuring that the limits are adhered to. The report was accepted and the Clerk would contact Highways to agree their implementations of speed reduction.

22/185. ALLOTMENTS – To consider Cllr. Memish’s plan and investigation – circulated.

Cllr. Memish suggested that before any real decisions were made, the plots would need marking out. An aerial plan showed that a lot of boundaries had been lost and suggested that a drone photograph would be effective in showing where boundaries may be. The Clerk had suggested also speaking to plot holders to clarify where they thought their boundaries are. A drone photograph was agreed and Cllr. Memish would organise it.
To consider request from parishioner to control or ban bonfires on Lugger Stile.
This matter was discussed briefly and the Chairman asked members individually their thoughts. It was reported that plot holders had been contacted about the situation. All councillors unanimously agreed, that the decision taken to allow bonfires between 1st November to end of February each year would stand. Some fires had been lit to get rid of ivy which had been cleared off the wall by the kindness of a plot holder and he was thanked for that work. They were monitored.

22/186. COMMONS

to note any further reports eg; ditch clearing and building materials on common. Include an update on sewage leak. Information has been circulated to members.
The Chairman and Clerk had met with the person who ditched the other water course and he agreed to dig the ditch out in front of the cottages to alleviate the flooding. The Clerk reported that since then, the work had been done.
Also, the Chairman and Clerk also met the owner whose house was using the building materials. She was intending to contact the residents and apologised for inconvenience.
The update on the sewage leak is: Anglian Water have now repaired manholes and pipes and are to survey the whole of the sewer which runs across the common for a stretch and update the utilities map.

22/187. RURAL PAYMENT AGENCY – Stewardship Agreement.

To consider renewal of, or  reject an extension of a further five years. We have been sent the renewal and they request an agreement or rejection by 6th February. Robert Batt (owner) has replied in favour and also Helen Bacovski (Natural England). Cllr. Gurney is concerned that some of the work is not being done. Cllr. Nichols asked for a definition of which parts had not been done. No information was given. The Clerk pointed out the agreement was defined by a map showing the work to be done.
The Chairman then asked for an agreement for or against the renewal. Councillors were in favour with seven in agreement to one against.

22/188. HISTORY SOCIETY to consider a request to allow display boards on walls in the  Reading Room.

These would be purchased by the History Society. The Clerk reported what was requested. It was agreed that extra boards could be placed in the foyer only, leaving the Reading Room walls blank.

22/189. TO CONSIDER A DIRECT DEBIT TO PAY FOR TV LICENCE

As there is now a TV in the Reading Room we have been sent a letter from the licencing authority. Although there is no need for a licence if live tv is not being watched, it would be safer if one was purchased. The screen could then be used to it’s fullest extent if necessary. Unanimously agreed to purchase a licence.

22/190. FINANCE GENERAL

i. Income report
From Airwave Solutions rent for mast site £2071.19
Opus Energy – refund of direct debit taken in error £2842.02
ii. Direct debits paid – report
Unicom – broadband, phones and electricity £210.62
npower – street lighting £120.42
Anglian Water for Reading Room £28.52
Wave Water – Lugger Stile March to December £576.50
Wave Water – Moyes Close £47.08
Anglian Water Reading room £28.52
npower – Street lighting £120.42
Unicom – Tel/broadband/electicity £210.62

iii. Invoices to agree for payment
TT Jones – street light maintenance 3 months
plus attendance to lamp in WR £82.92
Stephen Gurney – Christmas tree event/key cutting £10.35
Cheverton and Son – newsletters £220.00
Barbara Emery – salary £1130.60
HMRC – Employer tax and NI £nil as credit applied.
Ben Darling – clearance in Sparrows park etc £500.00
Ed. Farrow – dealing with SAMS and ditching £738.00

The Clerk asked if a tree trunk could be moved out of the ditch, reported by Ben Darling. Cllr. Nichols offered to pull it out.

22/191. CORRESPONDENCE

None not dealt with above except for a letter of support for banning bonfires.

22/192. MEMBERS REPORTS

Cllr. Nichols – drains in Greens Lane are blocked even more since the last rains. None work at all well as far down as the pond Top Common. Cllr. Nichols would also cut vegetation in Mill Lane.
Cllr. Bakewell – many potholes between East and West Runton. The Clerk had reported them.
Cllr. Baker – update on the emails addresses. NALC IT, will engage with us and have taken on the programme from the government, to use generic email addresses and online filing.
Cllr. Gurney – clearing needed for Top Common pond, and to clear the pond in Greens common also for next September.
Cllr. Jonas – noticed a water leak in Mill Lane which has been fixed.
Cllr. Memish – the bridge over the Retting Pit is in poor repair and needs some work to make it stable. The Clerk would try to find someone to fix it.
Cllr. Annis – footpath over rail bridge in WR Station Road. Salt has been put on the path as dog owners are concerned that the salt is bad for dogs’ feet. It is not known who has spread it.
Cllr. Simpson – there is a need to think about the Coronation and much is being talked about. Cllr. Memish asked for it to on the agenda for the next meeting. The Chairman agreed.
Cllr. Bakewell – asked if meetings could all be held at the Reading Room. It was confirmed that meetings should be at alternate venues.

The meeting closed at 8:30pm.

Signed              Chairman.

Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 13TH DECEMBER 2022 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. G. Baker, Mr. B. Bedwell, Mr. K. Jonas, Mr. S. Gurney, Mr. R. Annis.
Also present: Ms. B. Emery – Clerk. Mrs. S. Butikofer NNDC.
Two members of the public.

22/158. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

The lady who organised the Christmas tree event in East Runton gave a report and thanked the Parish Council for their support. The Chairman responded with equal thanks for all her hard work.

22/159. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Nichols – received and accepted.

22/160. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None declared.

22/161. TO AGREE THE MINUTES OF MEETING HELD 22ND NOVEMBER 2022

The above minutes having been circulated beforehand were accepted and agreed as a true record of proceedings.

22/162. MATTERS ARISING

None

22/163. CLERK’S REPORT

There had been a collection at WR Christmas tree event and money raised in cash given to Clerk to deal with. This will be paid into Parish Council account £258.00 and given as a donation to E.A.C.H. The Chairman proposed that it be made up to £300.00, seconded by Cllr. Bedwell this was agreed by all.
The Clerk has informed Mr. Batt about the building materials being stored on the common at WR as it was thought that he should deal with it. The materials are from work done on a house in Holme Close.

22/164. PLANNING

PF/22/2872 Shamrock East Runton – replacement windows, door and remodelling of bay roof. This was approved of as an improvement to the area.

22/165. ALLOTMENTS

To note any further report ie; Wyndham Park. Also to decide if trees are to be planted at Moyes Close as suggested at November meeting.
It was agreed that trees would be planted in Moyes Close, organised by the Allotments group.
The Clerk reported that the ivy is being removed from Lugger Wall, by a tenant of Lugger Stile and has asked Richard Brownsell is going to give us a quote for the whole length from the gate to where it’s good. A thank-you letter will be written to the tenant.
The trees at WR being done tomorrow.
Some discussion took place about Wyndham Park. The Chairman suggested that the agreement may need changing as cars had parked there for many years and we have to be realistic. The item was deferred to the next meeting for more investigation.

22/166. COMMONS – to note any further report – grazing etc.

Spring pond had been cleaned out. The Chairman congratulated the group for the work done. Gratitude was also noted to Hillside for their helping to clear the debris away.
There are to be further talks with Ed Stocker NCC and NWT in February about the Retting Pit etc. The Chairman expressed concern about the ditch being quite blocked and something ought to be done soon to allow the flow of water. The Clerk was asked to find someone willing to dig out the blocked section with enough depth to facilitate this.
The ponies are doing a good job with grazing the commons.

22/167. TO HEAR A REPORT OF THE CHRISTMAS TREE VILLAGE EVENTS

The Chairman reported both village events had gone very well and were well attended with food outlets being open at the same time and a blessing at each by the Rector of the Parish.
It was noted that the carol service at Holy Trinity Church would be on 20th December at 7pm.

22/168. TO HEAR DETAILS OF THE BEGINNING OF COUNCILLOR SURGERIES

Cllr. Memish had offered to organise the surgeries and these would be held each month alternating between the villages for just two hours or so. Dates to be decided. It would be advertised in the newsletter.

22/169. TO RECEIVE AND DISCUSS THE NEW NEWSLETTER

The Clerk had produced a new eight-page newsletter with a new look. Copies were passed around and some tweaks would be made. The Clerk also asked Councillors to decide if they still wanted their addresses to be published or just telephone numbers. It was agreed by all, that addresses would continue to be included. Distributors outside of the Council had been given a Christmas card and a letter outlining the new format as it would be bulkier to distribute. The newsletter was accepted and would be produced in January. Cllr. Davidson urged councillors to provide copy for the newsletter to help the clerk with content.

22/170. REPORT OF NEW SCREEN AND TO DISCUSS THE NECESSITY OF A TV LICENCE

The new smart screen had been fitted in the Reading Room and it was decided that although normally, live TV would not be watched, it would be safer to have a licence to cover all aspects.

22/171. TO HEAR THE REPORT OF THE EXTERNAL AUDITOR FOR YEAR END MAR 22.

No matters of concern arose for year 2021-2022.
PKF. Littlejohn have been appointed for the next five years.

22/172. TO HEAR A REPORT OF THE INTERNAL CONTROL OFFICER Cllr. Bedwell.

Cllr. Bedwell had checked the accounts and cheque books and although there were no concerns, there was the small matter of re-iterating that cheque stubs should be initialled.

22/173. FINANCE

i. Income to report –
£84.15 interest on bank account.
£1619.00 for allotment rents. So far. Some still outstanding.
ii. Direct debits to report
Unicom Broadband/Electricity £30.31
Credit and discount applied on above
iii. Invoices for payment
Edgefield Nurseries – 2 x Christmas trees E&W Runton £265.00
Norfolk County Council – traffic study £1500.00
JB Postle – fitting smart screen at Reading Room £127.99
B. Emery – salary/expenses for clerk end December £1164.76
HMRC – tax and NI £273.58
E.A.C.H. money raised from Christmas events £300.00
Cllr. Memish asked to clarify if we were buying the tree for West Runton as she thought the Corner House were paying for it. The Clerk had received invoices for both trees from Edgefield Nurseries and therefore accepted liability.
the traffic study is costing £1500.00 and Mr. Vardy had been informed. There was some concern that the study was done simply to count vehicles and also that it was done in winter. No results had been received. It was decided that the cheque would be withheld until results had been received.

22/174. CORRESPONDENCE

To note a letter of complaint received (all councillors aware). At this point the Chairman
closed the meeting to the public and the matter was discussed. A conclusion was reached
and the complainant would be informed to that effect and no further investigation was
needed.

The meeting re-opened.

The matter of the Clerk’s safety was discussed briefly and methods of ensuring safety in
the office would be investigate including asking the police for advice.

22/175. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC

Cllr. Butikofer reported: Waste bins were hopefully now being collected on time. Two
appeals against refusal of planning consent had been received. The Dormy Hotel and the
Links Hotel. The meeting heard that while an appeal was in hand, enforcement could not
take place. Warm places were being set up in the Cromer area. Toilets in East Runton
should be kept open again this winter. The sign would also be reported.
Cllr. Jonas reported that oak trees had been planted on the Playing Field. An invoice was given to the Clerk.
Cllr. Baker reported that the NCC ICT had been approached by NALC regarding a package for email and office suite services. Cllr. Baker will follow this up which would provide all Parish Councils a .gov.uk email and allow storage of documents.
Cllr. Davidson reported that the sewage leak on WR common has increased significantly and there was much concern. Environmental health had investigated earlier in the year but no further information was forthcoming. Mrs. Butikofer would contact the person dealing with environmental health concerns. The owner of the property would need to be contacted. Further investigation would take place.
Cllr. Gurney asked about the windows in Reading Room and if any more had been done. The Clerk had yet to follow this up with the short time between meetings.
Cllr. Annis: Asked to note the Cromer Lifeboat carol service at Grove Hotel Cromer 6pm 21st December.
Cllr. Simpson – street light opposite Wood Rising is unlit. The Clerk would report.

22/176. TO CONFIRM DATE AND TIME OF NEXT MEETING

Tuesday 24th January East Runton Reading Room 7:30pm.

Signed by the  Chairman.

Date 24th January 2023.

MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND NOVEMBER 2022 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Mr. S. Gurney, Ms. T. Edwards, Mr. B. Bedwell, Mr. B. Cushion, Mr. P. Nichols, Mr. G. Baker.
The Clerk Ms. B. Emery. Three members of the public.

22/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A resident of Longacre ER has protested against bonfires being allowed from November to March, on allotments. The complaint is, that the smoke blows into his house and that tenants are not being respectful regarding this. The complaint was noted.

22/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Richard Annis and Cllr. Kevin Jonas.

22/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None declared.

22/145. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 25th OCTOBER 2022.

The above having been circulated beforehand were accepted and agreed as a true record. Prop: Cllr..Nichols. seconded Cllr.Cushion.

22/146. MATTERS ARISING for information or comment

Cllr. Davidson asked if any more had been heard about the grazing for WR Top Common. The Clerk had no report and Cllr. Davidson would enquire further with Hillside. Also, reported that the portable toilet had been removed from the common. It was noted by the Chairman that the electric fencing used for the grazing although held at Hillside actually belonged to Runton Parish Council.

22/147. CLERK’S REPORT

The application had been sent in for the Parish Partnership Bid for new path under the viaduct. We would know if successful next March. The details of the lease for the mast site on the Playing Field were still in the hands of the solicitor and fees had been incurred of likely up to £2000.00 but some or all may be paid by the operators. Also the precept had been requested.

22/148. PLANNING

To consider applications:
PF/22/2469 – Change of use at former Crab Boiler House West Runton. Cllr. Gurney gave some information about the drainage at the site, but there were no comments for or against.
PF/22/2632 – Removal of chimney and installation of roof lights at Rosemary Boulevard Rd. WR. No objections.
PF/21/2593 Dormy House Hotel WR – appeal against refusal of work to remove outbuildings and install extension, seating, ramp and steps, pergola and replacement windows. There were no further comments from Councillors.
PF/22/2348 – Change of use of redundant barns to three residential units and alterations to Hall Cottage at Old Hall Barns East Runton. It was agreed to support this application, as it was thought to be a good plan and improvement to the buildings.

22/149. COMMONS. – Report

Cllr. Davidson gave a summary of the meeting of the Working group with Ed Stocker (NWT). Councillors had been furnished with a copy. As an addition Cllr. Davidson reported an informal walk-round West Runton common with Cllr. Cushion noting a depression in the ground appearing to be a ditch which discharged into the Retting Pit. Opening this ditch up may reduce flooding but would need to be investigated. The Clerk reported that a parishioner had informed her of two gardens near the common being flooded again with the heavy rain recently.
Cllr. Cushion reported that the tree planted inappropriately and without permission on the common, had been removed and would be replanted elsewhere. The areas left to grow wild for the summer, seem to have been beneficial and would continue next season.

22/150. ALLOTMENTS

The Chairman suggested deferring a report of the meeting about the Wyndham Park plots as Cllr. Annis was not present. Also, regarding the extra work on the sycamores; the quote for the work from Dr. Stump was £1074.00. It was agreed by all that the work should be done as soon as possible.

22/151. REPORT ABOUT THE PROPOSED CHRISTMAS TREES IN BOTH VILLAGES

Cllr. Gurney reported that trees were being ordered from Edgefield Nurseries. A fifteen foot tree for West Runton for the Hurn, and an eight foot, for East Runton, for the corner of Beach Road.
The Chairman suggested that the Parish Council could pay the bill for the trees as their contribution towards the event. This was agreed unanimously. Leaflets and posters are being distributed.
An ad hoc note was recorded by the Chairman to thank Cllr. Jonas for erecting the “Tommies”, again in both villages to remember the sacrifices during the wars, and to report the fifteen minute ecumenical service held on the road around the War Memorial at WR for the first time in many years and the Rector was keen for people to see the church as a community building and feel welcome. The Clerk had had the Runton “poppies” on display at the Reading Room.

22/152. TO DISCUSS MAINTENANCE OF THE READING ROOM AND HEATING

The Clerk reported that the roof had leaked in the heavy rain of recent days, but had not seen anything since. Also the guttering which was damaged has been repaired. The front door is now in poor condition and will need attention. Cllr. Gurney reminded of the windows replacement. Cllr. Cushion advised a check with District Council to see if plastic could be used instead of wood. The Chairman suggested that as the Reading Room was historically important, it should be maintained and the Clerk was instructed to obtain quotes for replacement windows and door. Cllr. Gurney had thoughts about the heating and possible replacements in the Reading Room. The Clerk reported that more energy efficient heaters were being investigated.

22/153. TO NOTE PAY AWARD FOR PUBLIC SECTOR INCLUDING PARISH CLERKS

The above had been circulated. This is the pay award agreed by LGA for the public sector bringing all within range of 10.5% for lowest on the scale to 4% for the highest with £1.00 being added to each spinal column point on the scale.. It is backdated to 1st April 2022. The pay had been frozen for all workers except the NHS in 2020 and at 2% for 2021. Noted.

22/154. FINANCE

i. Income:
The Clerk had paid in &770.00 in cash for allotment rents and many more had been paid online.
£30,000.00 had been paid in from T. Hay properties for Hazelbury.
ii. Direct Debits paid:
Anglian Water Reading Room £39.33
npower Street lighting £96.92
Wave Water Allotments WR £11.21
Credit from Unicom. The Clerk is still pursuing the high payment for Opus.
Invoices for payment:
Ben Darling Commons £80.00
J. Lynes Electrical Work £102.90
Kevin Richardson Playing Field £195.00
Barbara Emery Salary and back pay £1616.22
HMRC Tax and NI £437.33 reduced as credit applied.

22/155. CORRESPONDENCE

Letter from Duncan Baker MP regarding local projects delivered and money raised charities.
Letter regarding Cromer Hospital – weekly mental health clinics and monthly drop in clinics.

22/156. MEMBERS REPORTS

Cllr. Cushion, had informed the meeting of his forthcoming resignation at the previous meeting and handed the letter to the Chairman.
The Chairman asked to formally record thanks to Cllr. Brian Cushion for the diligent way he had advised the Parish Council on many matters and especially the regular work carried out litter picking in the village for many years, even before becoming a councillor, which has made a huge difference to the village. We will be very sorry to see Cllr. Cushion leave the village and wished him the very best for the future. This was followed by a round of applause.
Reports:
Cllr. Nichols reported that Greens Lane drains were blocked again.
Cllr. Gurney added two more. These had been reported.
Cllr. Edwards: Since the work removing the brambles at Moyes Close an inspection had taken place and it was suggested that it was rotavated over to be marked out. It needs some work to make it usable. The ground is poor and Cllr. Gurney suggested trees. Another suggestion was a Jubilee/memorial garden for the Coronation. Ideas would be pursued. Cllr. Davidson offered to contact NWT for advice.
Cllr. Memish: Following on from the previous suggestion of Councillor surgeries monthly, starting in the new year, that it could be advertised in the newsletter. The Clerk reported that the newsletter was being constructed but that no copy had been received as yet for it. The Chairman suggested that the newsletter could be delayed until after the Christmas tree events to allow for reports.
Cllr. Memish asked for posters to be put in the notice board at WR about the Tree events. The Clerk would do so as soon as the agendas were taken out. Also that the history notice board needs attention. The Clerk reported that the notice board was in poor repair. The Chairman suggested that Mr. Hawkins was asked to inspect it for work needed.
Cllr. Davidson: The wildlife group had done work on Spring Pond and had asked Hillside to take the spoil. More work needed, will be done again soon. Also mentioned was the email sent around about generic email addresses for the Council. The Clerk reported that all councils should have emails which were not accessible to anyone else. These ones from the NALC were free and more information would emerge in the new year.
Cllr. Bedwell: had contacted Cllr. Butikofer about the repairs needed to the signs re; Calveswell Lane, Renwick Park and Shawcross Road. No reply as yet. Reported also, that bins were collected promptly this week.
Cllr. Cushion: Work on the ditch at Sparrows Park had commenced. Had reported the drains overflowing.
Cllr. Gurney: Top Common pond needing the weeds etc cleared soon. Suggested also the area where the seat would go perhaps could be grassed if the pond was cleared of silt. Also expressed concern about the ditch towards the Old Hall/ Banville Lane and long grass around the play equipment.
The Chairman: Reported a bad pothole on the corner of Tower Road. This was in Aylmerton and believed to have been reported by members of the public.

22/157. TO CONFIRM DATE, PLACE AND TIME OF NEXT MEETING.

The above would be held at the earlier date of 13th December 2022 at West Runton Church Hall commencing at 7:15pm.
The meeting closed at 8:10pm.

Signed as correct by Chairman   Date 13/12/2022

RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH OCTOBER 2022 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. D. Bakewell, Mr. K. Jonas, Mr. B. Bedwell, Mr. R. Annis, Mr. B. Cushion, Mr. P. Nichols.
Ms. B. Emery – Clerk. Mrs. S. Butikofer – NNDC. Mr. E. Vardy – NCC. Three members of the public.

22/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN.

Mr. Eric Vardy gave his report which had been circulated to Councillors beforehand.
Jubilee trees were mentioned and there was money available to help with purchase.
All County councils are having budgeting problems due to various reasons. Also there is money available for projects from various operators of wind farms etc.
The Chairman asked if there was any further movement on the survey for the traffic in West Runton promised to us two years ago. Mr. Vardy would check up on it.

22/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Baker and Cllr. Gurney.

22/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None declared.

22/129. TO AGREE THE MINUTES OF MEETING HELD 27th SEPTEMBER 2022

Having been circulated beforehand the Minutes were proposed as a true record by Cllr.
Memish seconded by Cllr. Bakewell. and agreed by all.

22/130. MATTERS ARISING

Cllr. Annis asked if there was news about the temporary structure at The Links being removed. The Clerk had asked Cllr. Butikofer and it was hoped she could provide the answer in her report. Cllr. Davidson asked if the sheep were to be put on the common. The Clerk confirmed that Hillside had been contacted.

22/131. CLERK’S REPORT

The Street Scene Inspectors are due to be in our area and if there are any repairs we need to be done the Clerk asks that Cllrs report these to her by email. Such as potholes, dirty signs or siding out footpaths etc. Cllr. Cushion reported Mill Lane verge needs doing, and he had reported this already. The screen has been ordered and a cheque has been released for payment. The bench has arrived. Also reported that complaints have been received about the car parks in West Runton especially the one near the beach, which generates a £100 fine if not paid within 10 minutes and often the machine is not working to take payment and people get the fine.
The Clerk reported also that some soil has been dumped on West Runton common and also a chemical toilet installed on the common, used by a house in Home Close for workmen.

22/132. PLANNING

Applications/proposals:
PF/22/1970 Change of use at disused Methodist Church WR to storage/showroom space. No objections.
PF/22/1931 38 Renwick Park – conversion of garage to bathroom and study. No objections.

22/133. COMMUNICATIONS/FUTURE EVENTS

To agree the placement of the “Tommies” to mark Armistice day. Cllr. Jonas agreed to mount them in the same places as before for November and then store them in the shed.
Cllr. Memish reported that the Christmas trees for both villages were underway. The Corner House café were organising the West Runton one which would be lit on Saturday 3rd December at 6.30 and would provide refreshements. There would also be carol singing, and the Coffee Corner was organising East Runton which would be held on Friday 2nd December at 5pm
Posters will advertise them and it was agreed to support financially both events and donate nearer the time. Coronation events would be deferred until another meeting.

22/134. ALLOTMENTS – Any reports

Cllr. Annis gave a report: Regarding the tenancy agreement, suggested that it ought to contain the
new information about bonfires and should stipulate at least 50% of a plot must be cultivated. The Clerk advised that the agreement does specify that good cultivation must take place to a good standard. For all plots those who have birds must now adhere to the regulations regarding bird flu. The Clerk informed the meeting that Runton allotment land is not statute allotment land.
The Chairman suggested that before the agreement is reviewed, that the rents be reviewed first.
Agreed. A list of updates would be put forward at a later date for discussion.
A few ideas were put forward about Wyndham Park plots which would be discussed further in more detail. It was suggested that all Councillors should attend a site meeting. This would be arranged.
The clearance on Moyes Close has been done and plots will be marked out for plots. The Clerk advised that a fence would be needed. This would be looked into. Possibly simple post and wire.
West Runton trees have been cleared. A report on the remaining trees has been received. Cllr. Annis proposed that the work outlined on the report needs carrying out. This was agreed.
The Clerk was instructed to contact Dr. Stump.

22/135. COMMONS

To consider a quote to remove the remaining ivy at Lugger Stile which came out at £1200.00. The Clerk was asked to obtain another quote.
PONDS – the Clerk has been in touch with the dredging company and will negotiate a meeting to decide which best way to de-silt the Top Common pond. Nothing further was decided as the Clerk had not had any communication and it was thought that the meeting with the experts about the ponds should take place first. Cllr. Davidson reported that this would be taking place 9th November.
Cllr. Cushion reported that a tree had been planted on the common by persons unknown near the
Lugger stile wall. The Clerk had received a request from a parishioner to plant a tree or trees on Lower Common. Cllrs. would not agree to trees on Lower Common, mainly as there are quite a lot of services laid across this part of the common to the houses alongside and tree roots there are not desirable. The one that has been planted may undermine the wall which we are trying to
preserve and therefore would have to be moved as it also hinders maintenance.
Cllr. Nichols asked if money could be obtained from the wind farm companies for the ponds. The Clerk reported that essential criteria was needed for a specific project with the promise of volunteer work.

22/136. BOUNDARY NAMEPLATES

Cllr. Cushion had negotiated with Highways engineer for locations and the Clerk had got ready a cheque for £1136.00 to send off.

22/137. PLAYING FIELD

The Clerk had received information from Airwave about the new lease for the communications mast, in that, they had offered to renew with a seven year lease instead of the five year that the Parish Council had asked for in the light of there not being reviews included. It was proposed by the Chairman seconded by Cllr. Jonas that the seven year lease be accepted with the terms and conditions specified. Agreed by all.
To hear report on any meeting held by the Playing Field Committee. Cllr. Jonas reported that the pavilion roof had been repaired. The Jubilee oak trees would be planted near the gate hopefully at the weekend at either side of the gate on the Playing Field.

22/138. FINANCE

To agree a donation towards the Royal British Legion poppy appeal. The Chairman proposed £75.00 seconded by Cllr. Bakewell and agreed. The Chairman was asked to place the wreath as usual on the memorial on behalf of the Parish Council.

i. Income: The precept has been received £7500.00
The annual peppercorn rent at Wyndham Park £30.00
Some rents for allotments £538.00
ii. Direct Debits report and ratify
Wave Water £48.71
npower – street lighting £89.49
iii. Invoices for payment
Adam Jones – annual cutting, commons £1650.00
Norfolk County Council – boundary signs £1136.00
Benthams Ltd – printer inks £96.00
Dr. Stump – tree work , brambles etc £3360.00
JB Postle & Son Ltd – screen for Reading Room £1099.00
Barbara Emery – salary £1061.34
Viking Payments – stationery £90.70
The Clerk reported that the electricity company had been changed and in the change over
the new company had over estimated the final reading and this had generated two large
invoices. After discussion the Clerk was asked to send a letter by recorded delivery.
TO DISCUSS THE PRECEPT AND BUDGET – This had been circulated beforehand and discussion deferred to the next meeting. The Clerk advised that the request for the precept needs to be sent in by January. The Chairman then proposed that the precept for Runton should be frozen again this year to £15,000.00 (fifteen thousand pounds). This was seconded by Cllr. Bakewell and unanimously agreed.

22/139. CORRESPONDENCE

Email from lady wanting to plant trees on Lower Common. Dealt with above.
Letter from a parishioner complaining of harassment over the last ten years, but no indication by whom and when. The Chairman had also had a telephone call from the gentleman. After discussion the Clerk was instructed to write in acknowledgement and request further details.
The same person had informed the Chairman that he thought chemicals should not be used for removing weeds from pavements. This was a Highways matter.
The Clerk had also received a letter from a resident of Lower Common about the general state of the roadways around the common. A reply had been sent informing that the Council had no rights or responsibilities over the roadways used by parishioners.

22/140. MEMBERS REPORTS – REPORTS FROM NNDC

Cllr. Butikofer (NNDC) commenced with an introduction to Ms. Kim Toy who was standing for election in May. Other items detailed were: The Links Hotel proposal to erect camping “pods” was now being considered for their other property in Overstrand. The gazebo removal at the Links WR would now be enforced. Cllr. Davidson asked, now that the other area
was being looked at, would the infrastructure already installed, be removed? We were told that as it was on their land removal couldn’t be enforced. The sign at the Dormy Hotel which was under enforcement would be dealt with after the half term. Regarding the bin collection, the Chairman reported that the problems remain with bins not being collected on the correct day. Other complaints had been received and were being taken up with NNDC and the company. Cllr. Davidson asked if the Sheringham recycling centre was being closed on Wednesdays as she had heard. This had been objected to by NNDC. Cllr. Annis asked if the problems with the shelter etc at West Runton had been resolved. There was no further information.
Cllr. Memish – concerned that the tap at Moyes Close was still leaking. The Clerk would check to see when it would be repaired.
Cllr. Davidson was concerned that there was still a sewage leak on WR common. Cllr. Butikofer would check with the person who had inspected it previously.
Cllr. Nichols reported that the steps and slipway at ER needed attention and the chain link fence on the cliff top near the shelter was in a bad condition. The Clerk informed that the land and fence is NNDC property. Cllr. Butikofer would speak to someone about it.
Cllr. Bedwell asked if there was any update about the poor condition of the road sign posts at Renwick Park West, Calveswell Lane, Shawcross Road. Cllr. Butikofer would also check up on this matter.
Cllr. Cushion reported for the History Society that the historical information plaques had now been installed on the rail bridge. A meeting is being held about litter picking at Reading Room with six volunteers. Cllr. Cushion then tendered a resignation from his position on the Parish Council with a letter to the Chairman. The Chairman on behalf of the Council said Cllr. Cushion
would be very much missed as he had been a hard working councillor for many years beginning with litter picking before becoming a councillor, and has been very helpful to the Council regarding boundaries, history and commons among many other things and we were very
grateful. This was endorsed by all. Cllr. Cushion was asked if he would defer his resignation until the next meeting in November and he agreed.

22/141. TO CONFIRM DATE AND TIME OF NEXT MEETING

November 22nd East Runton Reading Room 7:15PM. Confirmed.

The meeting closed at 8:40pm

Signed    Chairman    Date