Runton Parish Council

RUNTON PARISH COUNCIL Minutes of the meeting held by the above on April 2nd 2024. At West Runton Church Hall commencing at 7:15PM.

PRESENT:

Councillors: Chair –Ms. C. Davidson. Vice Chair – Mr. S. Gurney.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Ms. B. Emery. Cllr. K. Toye (NNDC). One member of the public.

24/038. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. Cllr. Toye (NNDC) had sent a report which the clerk would circulate and had not much to report on the proposed recycling centre. Cllr.Toye answered some questions: regarding dog waste bins, and the WR slipway repairs, on which there had been no progress. The Clerk had also had reports on dog waste being a problem on the Beach Road Car Park which was a District Council matter. Also regarding the visit by Princess Anne and why the Parish Council had not been informed. There was no knowledge of a reason for this.
Cllr. Annis asked about work by Anglian Water on the beach at West Runton. The Clerk had had a report that the holding tanks were being fitted at the pumping station for excess water.

24/039. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None.

24/040. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

24/041. TO AGREE THE MINUTES OF MEETING HELD 27th February 2024 no discussion to take place on the Minutes except for their accuracy.

The minutes having been circulated beforehand were agree as a true record and signed as such by the Chair.

24/042. MATTERS ARISING for information or queries only.

None. Cllr. Davidson then explained the reason for cancelling the previous weeks meeting and an emergency plan would be put in place for the future.

24/043. CLERK’S REPORT for information only.  The CONSULTATION DOG FOULING had been circulated.

This was to renew the three year existing plan that was in operation.
A letter from a parishioner had been received requesting consideration be made to switching two lamps off at Top Common after midnight. The Clerk explained and confirmed that all parish council owned lighting were leds. It would be on the next agenda. TT Jones had been contacted again about No: 4 lamp in Greens Lane and it was being repaired tomorrow. Wednesday 3rd April 24. The letter to the plot holder concerned with the spoil heaps at WR had been sent. The rent review for Hazelbury was due this year and the Clerk had duly contacted the District Valuer who would start the process. This would be on the agenda when details were received.
The Clerk had also circulated a letter from Anglian Water about their intention to install a holding tank at their pumping station at West Runton. The access point is on Cromer Rd WR.

24/044. PLANNING

0363Battery Box Wyndham Park ER—No comment
0392 Elder Cottage extension ER— No objection
0453 Near Prysgate WR access for Anglian Water —No objection
0368-19Renwick Park WR Side, rear and dormer window extensions, loft conversion, front porch and wall. —No objection
0510— Paston, Balfour Rd WR. Front and rear extensions.—No objections

24/045. I.T. REPORT ON PROGRESS/DOMAIN NAMES ETC.

The Clerk had sent in the form as requested. Payment is due and Cllr. Baker explained that we would be registered for a new website and we would be contacted for the transfer.

24/046. ALLOTMENTS – TO HEAR REPORT ON THE SECOND MEETING REGARDING WYNDHAM PARK

Cllr. Memish reported and thanked those who attended. Areas of concern were highlighted. The residents of WP were willing to help. The group of four councillors proposed to work out a timetable of visits to each plot holder to document the needs for each plot and work with the tenant regarding any historical use. The details will be presented before the August break and then decisions can be made in the autumn. Some suggestions had been made already regarding removal of some items and the rat problem. Plots near the roadway would be left empty until the Battery Box had been installed. The Chair thanked the allotments group and Cllr. Memish for the hard work with this presentation. As a project any costs could be taken from reserves.

24/047. TO CONSIDER SAFETY FENCING FOR PLAY AREA (following report from parishioner)

The parishioner was concerned about safety for children and dogs. There was some discussion regarding the fact that the area was on common land and that children and dogs would need to be managed near roadways. New play equipment was being considered, but it was decided not necessary to fence common land.

24/048. TO HEAR FURTHER QUOTES AND REPORT ON VILLAGE HALL AND LAND

The Chair explained previous quotes had been £3,500 and £6,500 and the Clerk had obtained another quote of £4,550 and proposed that the £3,500 quote be accepted and paid by the Parish Council as a ceiling price, seconded by Cllr. Memish, agreed by a unanimous vote.

24/049. TO CONSIDER COSTS FOR NEW NOTICE BOARDS

The Chair explained that a tree near Renwick park is being used to pin notices. The suggestion was that a notice board be obtained for that area and possibly for Lower common. An unofficial board had been erected on the border of Moyes Close allotments. These boards would be mainly for events and not for agendas etc. Cllr. Debacker had offered to manage one at Renwick Park and a volunteer would be asked for to manage one at East Runton. The Clerk had obtained quotes varying in sizes and prices. The Clerk reported prices ranging from unglazed at £679 to just over £1000 glazed and locked, in oak, from a local firm.
Cllr. Debacker would look into the prices and others and bring details for proposal to the next meeting.

24/050. TO HEAR A REPORT ON INFORMAL MEETING AT THE KRAFT

There was no further information from this meeting that wasn’t already in the public domain, therefore the item was deferred until such time as more details were forthcoming.

24/051. COMMONS REPORTS

Cllr. Davidson reported on a site meeting of the group. Cllr. Baker had informally contacted McKinnon civil engineers with a view to consider a silt trap for Top Common pond. The Clerk reported that in the past Highways had indicated that if they dug a silt trap it would cost in the region of £6,500. This could be part of a package to renovate the pond back to a wildlife pond, which could now be done as there was no detritus from geese. A quote would be obtained initially.
The grant claim has been sent in for the commons management work on the Retting Pit.

20/052. TO HEAR SUGGESTIONS FOR EVENTS IN 2025 FROM THE STEERING GROUP

Cllr. Edwards reported that she had put out a request on social media for people to come forward with any information they may have of memories of family who were present at the Dday landings.
Nothing had come back as yet. A service would be held at West Runton church and it was hoped that some councillors would attend. A possibility was that memory boards could be perhaps included in the service. The main event was to be the Gardens and Allotment Show on 29th June which is also Armed Forces day. Singers have been booked for the day for a forties feel with an
afternoon tea. The ER village hall had been booked. Costs of £250 were mentioned and a budget proposal would be presented at the next meeting.
Christmas events were in hand.

24/053. FINANCE

Receipts:
Airwave received £1500 Jan 16th. PF mast.
Direct Debits:
Unicom – allotments water all sites February £100.90
Unicom – allotments water Lugger Stile adjusted £192.22
Unicom – Tel/Broadband/Mobile/Electricity £322.62 Feb – March
Npower – street lighting electricity Feb – March £103.65

Invoices for payment:
Ben Darling grass cutting Hurn/ER bottom common £180.00
Cheverton & Son Ltd – newsletters £236.00
TT Jones Electrical Ltd repair and maintenance £124.30
NALC – Gov.uk domain name plus website £344.40
Kevin Richardson, playing field and commons £1034.00
Barbara Emery – Salary plus expenses £1273.68
HMRC tax and ni £327.77

24/054. MEMBERS REPORTS

Cllr. Annis asked if there was an update on the West Runton Road Safety measures. The Clerk
would contact Phil Reilly to request an update.
Cllr. Gurney reports that progress is being made on the first plot at Moyes but needs another skip. A
proposal needs to be brought to the meeting. Cllr. Gurney suggests that plots should be tenable before being re-let.
Chair says it needs to be clear what precedent is set as some councillors are plot holders. Next
agenda.
Cllr. Davidson reports that a future financial strategy needs to be in place to take us to the next election to achieve projects in hand especially regarding commons, Wyndham Park and allotments in
general. A finance working group would help to promote this for future agendas

24/055. CONFIRMATION OF DATE TIME AND PLACE OF NEXT MEETING.

Consider moving the Annual Parish Meeting to 30th April to allow the clerk to catch up.

Signed as correct

C Davidson Chair Date 30th April 2024

 RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH FEBRUARY 2023 IN WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson  Chair. Ms. C. Davidson, Ms. T. Edwards, Mrs. B. Memish, Mr. K. Jonas, Mr. P. Nichols, Mr. S. Gurney, Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Two members of the public.

23/016. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A parishioner spoke to counter a letter received about their allotment and explained the work being done. The Chairman thanked her and accepted the explanation.

23/017. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. E. Vardy NCC. Cllr. S. Butikofer NNDC.
At this point the Chairman paid tribute to Councillor Bruce Bedwell who has recently retired. The Chairman thanked him on behalf of the whole Council for his contribution to the Council in planning and finance regulations and said he would be missed having served the Parish for almost a decade.

23/018. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/019. TO AGREE THE MINUTES OF MEETING HELD 24th January 2023

Having been circulated beforehand, the above minutes were agreed and accepted as a true record of the meeting.

23/020. MATTERS ARISING for information only.

Cllr. Davidson mentioned that the spread of salt on the pavements over the rail bridge Station Road West Runton is continuing.

23/021. CLERK’S REPORT for information only.

Newsletters are due. Space is free for Coronation events information. There are two rounds that need deliverers owing the two resignations of councillors. Top Common and Sandy Lane. Cllr. Memish offered to take Sandy Lane. Cllr. Jonas offered to take Top Common if no one else could do it.
There had been a parking problem at Lower Common ER, owing to an event held on Saturdays at the Village Hall. The Village Hall committee will deal with it.
Complaints are often being received from people who receive fines from the car parks in West Runton to which the Clerk replies to say that the Parish Council is not responsible.
Reported that the Council is no longer eligible to use the General Power of Competence, as we do not have 80% of councillors elected. Therefore some expenditure is restricted by S137 powers which limits it to a set amount per elector.

23/022. PLANNING

PF/23/0269 Westlea Station Close WR. Replacement extension and enlargement of windows. No objections.
PF/22/2976. Homewood, Mill Lane ER new build. Withdrawn.
PF/22/2469. Crab/Boiler house WR replacement dwelling at. Approved.
AP/22/0026 Appeal, Dormy Hotel against refusal of PF/21/2593 to remove existing structure and replace etc. This was refused in Feb 2022.
PF/22/2347 at Old Hall Barns ER,withdrawn.
PF/23/0333 the Stance Water Lane WR – demolition of annex and new dwelling detached. the Clerk will circulate.
PF/22/1337 Incleborough Fields caravan site – re-development – approved.
PF/21/3174 Links Hotel retention of gazebo. Permitted March 2022 for three years, due to be removed on or before 17th March 2025. The marquee was discussed as having been housing the infrastructure materials for the proposed lodges, for which there is an appeal in.

23/023. TRAFFIC SURVEY WEST RUNTON

Documents have been circulated and accepted as feasible. Highways improvements are within the powers of the Council to contribute to. Further discussion on and decision to implement the process bearing in mind, it appears (after information from Highways) that we have to fund it, perhaps as a project the cost being £23,259.00 (twenty three thousand two hundred and fifty nine pounds). The Chairman explained the details and the ongoing need for something to be done. Proposed by the Chairman that the recommendation of works are accepted and Highways are asked to implement the project with a proviso that the contribution by the Parish Council will not exceed £24,000.00 (twenty four thousand pounds) this was seconded by Cllr. Davidson and agreed unanimously.

23/024. ALLOTMENTS

i. To hear general report on inspections.
ii. Wyndham Park: To hear any further proposals. Drone photographs had been obtained. Cllr. Memish reported that the concern is the boats and tractors stored on the site and proposed that a letter be sent to ask them to remove same. Cllr. Memish then asked for help to clarify areas and possibly offer help to tenants to control hedges and trees. There was much discussion on this site and the merits of the site as allotments or amenity land. Cllr. Jonas reported the history of the site being used as it is now for at least sixty years as entrenched amenity land. The Clerk asked for a proposal through the Chair to clarify the situation and to be mindful of the cost of any work proposed and read out suggestions made in previous allotments reports, that indicated a suggested new tenancy agreement.
The Chairman asked for a proposal to re-designate Wyndham Park allotments as amenity land. After further discussion this was proposed by Cllr. Davidson, seconded by Cllr. Gurney and carried unanimously. The Clerk was asked to contact the solicitor to draw up an agreement as amenity land for the Wyndham Park allotment land.
iii. Moyes Close: To consider a process to keep the weeds down and prepare the cleared
area for tree planting. Weed control was suggested or cultivation to provide more plots. The Clerk reminded that at the November meeting it was agreed to plant trees.
Also considered was work needed to control the fir trees on the east side. The Clerk was asked to contact Dr. Stump to carry out some trimming work.
Nick Darling has trimmed the hedge in the entrance west side and is to continue with this when cutting footpaths. Gold Coast is maintaining the path on their land.

23/025. COMMONS/PONDS

i. To hear a report about the drying up of the Spring Pond WR/Anglian Water borehole usage. Cllr. Bakewell reported the history and route of the spring that originally fed the pond. After remedial work to divert the surface water away from the pond, it had dried up and it was suspected that the spring was diverted at the same time.
The Chairman reported that the borehole had been switched on because of the ground water shortage, but that water from the borehole would be used to help with the levels of the Spring Pond in the autumn by Anglian Water.
ii. Footbridge near Retting Pit report.
The above has now been replaced.
iii. To hear and consider a request for financial help towards the Hurn roadway and to answer a request if Blacksmiths Common is to be cleared.
The former request for financial help was rejected since there are several unmade roads in the villages in a similar condition for which the relevant property owners are responsible. Blacksmiths common had been discussed previously for some work but it was thought it is better left as a wildlife site as it does not present problems. It is not part of the Stewardship Agreement.

23/026. TO HEAR IDEAS FOR THE CORONATION OF KING CHARLES III EVENTS

The events group had organised two events simultaneously to be held at the Reading Room and West Runton Church Hall on Sunday 7th May. Competitions and generally social events to commemorate the Coronation with film shows/photographs and possibly re-runs of the Coronation itself. Named as, the King Charles Mardle and going with the more low key theme wished for by the King himself.
It was agreed to allow a budget of up to £1000.00 (one thousand pounds).
The Allotment and Garden Produce Show would be on 29th July and this year would be held on The Hurn, details coming out later in the year. Christmas lights would also be organised again this year.
Councillor surgeries are beginning, with the first one on Tuesday 7th March at The Reading Room.

23/027. TO CONSIDER AN INITIAL QUOTE FOR DIFFERENT HEATING IN THE READING ROOM AND DECIDE THE WAY FORWARD. Also receive an update on a quote for windows.

The Clerk reported that two of the heaters have failed thermostats and they would be repaired in due course, at the moment having been switched off.
A tentative report of costs from a company to install new heaters had been obtained. More investigation would take place on a type of heater with regard to economy and what savings could be made with differing types.
Cllr. Annis suggested solar, but it was thought that it was quite expensive to install these days.
An updated quote had been received with regard to plastic window replacement. £2,178.00. The Clerk explained that plastic would be easier to replace than wood as wood needed the surround inside to be removed, losing the architecture of the windows and more major restoration work to the walls ie; decoration. It was decided that a pre-planning application should be put in to be sure of doing the right thing regarding the conservation area. This was agreed.

23/028. ELECTIONS – QUESTIONS FROM COUNCILLORS AND INFORMATION SUPPLIED BY THE CLERK.

Application nomination packs had been circulated. The Clerk had any details needed and would be available to help when needed. It was clarified that it was Runton Parish Council with two wards, east and west. The Clerk explained that before the election the timetable was calculated in working days and after the election, in calendar days. It was thought that the Annual meeting would come within the time limit to have it.
The Clerk clarified that if only twelve candidates apply, the election will be uncontested and all candidates will become councillors.

23/029. FINANCE

i. Income received since last meeting
ii. Direct Debits paid report
npower Street lighting 117.43
Unicom Tel/broadband/electicity 801.59 the Clerk explained this high charge and it was hoped would be rectified soon.
Wave Water Moyes Close 115.44
Wave Water Lugger Stile 319.26 high because of a leak.
The leak would be repaired in due course.
Wave Water West Runton 11.21
iii. Invoices to agree for payment.
TT Jones Electrical 46.30
ER Village Hall 40.00
Adam Jones (Ponds) 220.00
HMRC credits paid back 301.10 credits given then clawed back
B. Emery (Clerk) 1130.80
HMRC correct tax and NI this month 273.58
Chris Hawkins repair footbridge WR 142.62
Christopher Dela Cruz drone footage 50.00 WP allotments.
Kevin Richardson playing field cut 72.00

23/030. CORRESPONDENCE for information only

None not dealt with above.

23/031. MEMBERS REPORTS for information only.

Cllr. Davidson reported that the village shop WR is for sale. Attended the Hornsea community fund meeting and thought that there may be an opportunity for funding and so registered the Parish Council as interested. Perhaps it could help with some of the projects to be delivered.
Cllr. Gurney and Cllr. Davidson had walked around to inspect the commons and had reported the water flowing down Greens Lane but no work had been done. Also mentioned was the plaque for the bench and its placement. The Clerk would clarify with the family about a place. Wildflower seeds were available to sow.
Cllr. Nichols reported the drains had not been done in Greens Lane.
Cllr, Memish had been asked why only part of Station Common had been cut. The Clerk would check.
Cllr. Bakewell reported what appeared to be garden rubbish piled up at one end of Station Common.
Cllr. Edwards asked if there was any funding towards the Coronation. Nothing had been heard about this.

23/032. DATE TIME AND PLACE OF NEXT MEETING TO BE CONFIRMED AS BELOW

March 28th at The Reading Room East Runton 7:15pm. Confirmed.

The meeting closed at 8:45PM.

Signed Cllr. Davidson – Vice Chairman Date 25th April 2023

RUNTON PARISH COUNCIL Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 28th MARCH 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson Chair. Ms. C. Davidson Vice Chair.
Mr. K. Jonas, Mr. S. Gurney, Ms. T. Edwards, Mrs. B. Memish, Mr. D. Bakewell, Mr. P. Nichols, Mr. G. Baker. The Clerk Ms. B. Emery. Three members of the public.

23/033. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. No reports.

23/034. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. R. Annis and Mrs. Butikofer (NNDC)

23/035. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/036. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY 2023

The above minutes having been circulated beforehand, were accepted and approved as a correct record. Proposed D. Bakewell, seconded S. Gurney.

23/037. MATTERS ARISING for information or queries only.

None.

23/038. CLERK’S REPORT

The Clerk reported intention of taking 3 days of annual leave April 4th, 5th, and 6th. Also, the TV had been connected now to extensions so that external equipment can be used.
The Clerk had received a report from Mrs. Butikofer, which was read out by the Chairman. Points raised were: Bin collections back to normal, the target for tree planting had been reached at 110,000. The new Hate not Debate Campaign had been launched and it was hoped that this would prevent abuse of Councillors and Clerks from members of the public.
The planning applications etc at the Links Hotel and Dormy House Hotel, were ongoing.

23/039. PLANNING

Appeal against refusal for bungalow at Buxton Close was dismissed
PF/22/1337 Approval granted for Incleborough Fields improvements
PF/22/2872 Shamrock ER replacement windows etc – approved
PF/23/0044 Victoria House ER new roof to outbuilding – approved
PF/23/0050 Westwood ER replacement various extensions and garage – approved
To consider:
PF/23/0557 Briarwood The Springles ER, Loft conversion, alterations, raising roof pitch. There were some reservations about the large size and height of the roof. However there seemed to be no objections from neighbours. Therefore no objections from RPC.
PF/23/0564 Summer House Sandy Lane WR replacement garage. No objection.
PF/23/0333 The Stance, Demolition of single storey annex and erect two storey detached dwelling.
It was thought that as there had been occupants at the property with cars, there wouldn’t be a problem with traffic or pedestrians.
The Clerk had received an email from planning authority to say that it had been called in to committee by Mrs. Butikofer as there had been a number of objections from parishioners. After hearing the reasons for objections and after further discussion, it was agreed that the parish council would offer no objections.

23/040. TO HEAR APPROVAL AND DETAILS OF BID FOR TROD IN EAST RUNTON

The bid for a “trod” (pathway) to be installed from the existing one along Lower Common East Runton, stretching northwards under the viaduct linking up to Buxton Close, has been approved.
The Parish Council is receiving 50% grant towards the cost. Therefore the cost to Runton is £7,350.00 (seven thousand, three hundred and fifty pounds).
It was proposed by Cllr. Gurney, seconded by Cllr. Jonas, that the scheme should be accepted and implemented. This was agreed unanimously.

23/041. TO DECIDE REPLACEMENT OF WINDOWS IN READING ROOM

The Clerk has ascertained from the planning authority that planning permission is not needed, providing the windows are like for like. The estimate for fitting was quoted as £2178.22 (two thousand one hundred and seventy eight pounds 22. The Chairman explained that wooden replacement would be considerably more expensive and need extensive alterations inside and out.
After consideration it was proposed by Cllr. Davidson seconded by Cllr. Bakewell that the installation of the upvc windows should go ahead. This was agreed unanimously.

23/042. TO CLARIFY ACCEPTANCE OF ACCESS FOR PLAYING FIELD MAST SITE FOR LEASE FINALISATION

A plan of the area was handed out. The request was to have access when needed to a parcel of land roughly equivalent to the present area used. This was debated. It was decided that there shouldn’t be any permanent usage and it would be considerate to agree to usage restricted to no more than two weeks at a time. This was met with approval. Cllr. Jonas would put it to the Playing Field Committee and when they had agreed, the Clerk would contact the solicitor to put the agreement for usage as above to the company.

23/043. TO CONFIRM RENEWAL OF THE AGREEMENT FOR STREET LIGHTING
MAINTENANCE RE: TT JONES ELECTRICAL.

The Clerk presented the agreement to members and provided details and cost being £38.58 per month. There being no objections to the renewal it was agreed that the Clerk should sign the agreement for the forward term of three years.

23/044. ANY FURTHER DISCUSSION OR QUESTIONS ON ELECTION PROCEDURE

There was a short discussion and the Clerk clarified some details and reminded members that the deadline was April 4th 4pm. Also clarified that only one ward can be applied for.

23/045. CORONATION EVENTS

Cllr. Gurney reported on progress. Drinks etc would be ordered from Viking by the Clerk.
Food platters could be obtained from a local supermarket. Costs would amount to approximately £140.00. Posters had been done and hopefully some pictures etc would be shown on screens at both locations. Cllr. Baker agreed to help with this. Colouring competitions and puzzles such as dot-to-dot would be handed out.

23/046. ALLOTMENTS REPORTS

Lugger Stile still has a leak so water is turned off. One tap has been repaired but the leak remains. It would be investigated again as soon as the ground is dryer. Cllr. Davidson reported that it is possible to get a refund even if the leak is on own property. The Clerk would investigate this as soon as the leak can be repaired. The Chairman suggested a tap could be fitted under each tap which would help with any leaks in future. This was agreed with. This would be implemented.

23/047. COMMONS REPORTS

Cllr. Davidson reported on a meeting with Helen Baczkowska. Positive ideas were brought forward and plans were in hand for finance with the Wildlife Trust. Cllr. Gurney suggested that a formal committee should be formed for the commons. This would be on an agenda after the election.

23/048. FINANCE

i. Income interest at bank £187.44
ii. Direct Debits
npower – street lighting £103.00 contract remains until 2024.
Unicom Tel/Broadband/electricity £453.07
Unicom – Lugger stile water £242.33 probably due to the leak unnoticed.
Wave water – West Runton £0.86
iii. Invoices to agree for payment
Teresa Edwards – events costs £78.61
Viking Direct – stationery £147.25
Barbara Emery – Salary £1130.80
HMRC tax and NI £351.96
HMRC also paid 8th March £264.29 claw back for credit given in error.
Ben Darling £135.00
NALC membership due April. £369.32

23/049. CORRESPONDENCE FOR INTEREST

not dealt with above. None.

23/050. MEMBERS REPORTS for information only.

Cllr. Memish: a parishioner asked for a small area to be left and not cut behind Tapden House as there are some plants conducive to helping bees and other insects. Cllr. Memish would ask the parishioner to mark the area and the contractor would be asked to leave it. Also reported the next Cllr. Surgery Tuesday April4th 10am at West Runton Church Hall, May 2nd at The Reading Room and the June surgery would be held one day later on June 7th at West Runton Church Hall.
Cllr. Gurney would like Sparrows Park harrowed to scatter wildflower seeds. The Clerk pointed out that this should be on an agenda and under Commons as decisions cannot be made under this section. However as time was at a premium and Sparrows Park is already designated as a wildlife area in parts, this could be ratified at another meeting. Cherry trees are rotten and need attention.
Cllr. Edwards reported that there was some concern about the strip of land near the Methodist Church where cars are parked and asked if ownership was known. It was confirmed that it was not Parish Council land and could not get involved with the situation.
Cllr. Davidson reported a successful record number of toads and frogs saved as the road was crossed and a record number of volunteers.
Cllr. Baker asked about silt traps. It was confirmed that there was one at the Retting Pit at West Runton which used to be emptied regularly but not for many years. There were no others known.

The Chairman confirmed the Annual Parish Meeting began at 6:30pm followed by an ordinary meeting at West Runton Church Hall on April 25th 2023.
The Clerk is trying to get a person from NCC to come to explain the road improvements intended for West Runton.

The meeting then closed at 8:00pm

SignedChairman.

Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2024 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mrs. B. Memish, Nr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. M. Lerego, The Clerk, Ms. B. Emery. Also attending: Ms. Kim Toye (NNDC) One member of the public.

24/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A parishioner introduced himself as having moved to East Runton recently and was willing to help if possible in parish matters.
Ms. Toye gave her report from NNDC and spoke about:
An increase of 3% on Council Tax. NNDC is facing a shortfall of £1.5m next year.
Banking hub at Holt.
Sheringham Recyling Centre – no further developments on the new site.
A request for the footpath leading from A149 to Beach Road to be widened with improved better access to the coast area. The land owner would be asked. The Clerk confirmed that the Parish Council cut the path for County Council.
Reports and questions put to Ms. Toye were:
Cllr. Gurney concerned about cliff falls along the coastal paths also a covered area appeared at the Dormy front area. Both will be looked at.
Cllr. Davison concerned about the area leading onto the beach at the bottom of the slipway. It was confirmed that the ramp had been repaired. Cllr. Toye had no further information.
Also reported was a land slip on the steps at East Runton. This had been reported before.

24/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Jonas.

24/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

Cllr. Gurney as a playing field committee member. Personal only.
Cllr. Debacker as a neighbour of a property near a planning application. Personal only as not
affected.

24/024. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

Having been circulated the minutes were accepted as a true record.

24/025. MATTERS ARISING for information or report only.

Cllr. Davidson reported that the Anglian Water work to provide water from the borehole WR to Spring pond was going on at the Shire Horse Centre at the moment. Also the sludge which was reported in the ditches has been identified as iron ore and is not a threat to the environment.
Cllr. Gurney reported that the flooding in Greens Lane has been alleviated, but, one gully is still blocked near Manor Farm. Cllr. Gurney will chase it up.

24/026. CLERK’S REPORT for information only.

The Clerk had been contacted by a person from a development company who would like to meet councillors on the Kraft site initially. Cllr. Memish and Cllr. Annis would come up with some dates and the representative would be contacted. Cllr. Davison had looked at the Company and it appears that they are looking at sites on the North Norfolk coast.
The free portrait of King Charles III had been ordered.
MP Duncan Baker had invited people to a webinar concerning the digital telephone switchover. The letter will be displayed.

24/027. PLANNING TO CONSIDER OR REPORT

Decided by NNDC. 2328 20 Renwick Pk Approved. 2709 15 Renwick Pk East: Refused.
To consider: 0288, single storey side extension at Alfred Ho. Newell Crescent WR. No objections or comment on this.
0012 Pinebank Shawcross Rd WR extension, application withdrawn.

24/028. ALLOTMENTS REPORTS

Tree planting Moyes Close had taken place with thirty eight trees being planted. Clearance of plot 1, Moyes Close. Cllr. Gurney reported a lot of rubbish and broken glass etc to still be cleared. This is ongoing and the Chair pointed out that there are limits as to expenditure for this type of work. Further reports would be made at the next meeting.
Wyndham Park report on residents meeting.
The Clerk reported on a letter from a resident which had been circulated, concerning the heap of spoil/rubbish. Cllr. Annis had explained the situation previously about the spoil heap and that there are three or four piles which have been there for a number of years. The advice had been that it was difficult to get a grab lorry or similar to clear this spoil. Cllr. Annis was prepared to meet with the parishioner on site. Answering the question of the cost of clearance of bamboo. It had been necessary to avoid the spread of this invasive plant. It was suggested that plot holders could be informed of the activities performed by the Parish Council over the years.
Cllr. Memish reported Cllrs are to visit the area to see what improvements can be made, and then a further meeting is arranged for 12th March at Reading Room at 7pm and take it forward from there.

The Clerk was asked to provide the money spent on West Runton allotments over the last few years.

24/029. PLAYING FIELD COMMITTEE – To consider financial help towards construction of toilet facilities for the disabled.

There were two alternative plans; to extend or to incorporate a section inside.
Cost of materials ex plumbing and electrical. One £2500 or £3500 for the larger plan.
The Clerk asked if the football club were raising money or working on the plan. It was confirmed that the car boot person gives a percentage regularly. Also have we got access to the Playing Field accounts? These were not available at the moment. The Clerk confirmed that the Parish Council only own the land.
The Chair urged members to bear in mind that we have two requests for money and some money likely to come in and our budget is not making large surpluses.
After discussion it was suggested that the Playing Field committee demonstrate which grants may have been applied for and should provide more information to members in advance of the next meeting.

24/030. WEST RUNTON CAR PARK – To consider a request for financial help towards providing free time of 30 minutes per car for shoppers.

Details with costs have been circulated and Cllr. Lerego explained the situation. The amount requested is £520.00 per annum. However it was not determined how this figure had been calculated or which other avenues to increase revenue had been explored. The Clerk explained the previous lease and what had gone on before and explained the legalities which may possibly affect this type of grant. After much discussion during which Cllr. Lerego answered some questions on behalf of the Social Club, the motion was put that the Parish Council pay £520.00 per annum towards free car parking. On being put to the vote there were two votes for with ten against. Therefore the motion was not carried.

24/031. COMMONS

To hear further reports on new management.
Cllr. Davidson reported that there had been good input from Norfolk Wildlife Trust.
The Management Plan had been circulated summarising key things and suggested that it be approved, which would allow it to be furthered and/or added to. Volunteers would help with work on the ground. A group was being co-ordinated to clear the footpath around Incleborough Hill on the Links land. Cllr. Memish asked what was done with the cuttings and Cllr. Davidson informed that they were formed into a “dead hedge” thereby providing habitat for wildlife.
It was agreed that this path needed to be added to Parish Council cutting plan.
Cllr. Davidson proposed that the New Management Plan be accepted. It was unanimously agreed.
To consider the cost and purchase of sandbags for the Retting Pit Sandbags around £50.00. Agreed that the Clerk purchase the sand bags and reclaim the cost and Cllr. Gurney would order the sand. Anglian Water work on pipe across WR Common.
To agree numbers of posts needed for the Clerk to order for prevention of parking on The Hurn and Common. Cllr. Davidson had paced the area out and it was about 20 posts of a composite material was agreed. It was thought not necessary to put any on The Hurn.
To consider safety measures around Top Common pond East Runton. The Clerk had had a letter that a child had fallen into the pond and had said that it should be fenced. The area had been looked at and it was a good distance between the trees and the water. Members concluded that it should be obvious that there is water. After discussion it was agreed that children should be supervised and there was no legal requirements to put up signs or fences.

24/032. TO CONSIDER A MOVE TO IMPROVED I.T. AND GENERIC EMAIL ADDRESSES

Details with costs have been circulated by Cllr. Baker which was self explanatory. Cllr. Baker then proposed that The Parish Council adopt the NALC contracted service to provide a .gov.uk domain which gives all councillors a dedicated @runtonpc.gov.uk emails and to take on a fully managed website. Seconded by Cllr. Davdison the motion was carried unanimously. Cllr. Baker was thanked.
The cost of this should not exceed £500 per annum. Hardware would be replaced in future accordingly.

24/033. BATTERY BOX INSTALLATION WYNDHAM PARK –

To sign initial agreement to allow further investigation of the Playing Field, with a view to a second box. The Clerk had dealt with this initially and it was in hand. A planning application would be submitted by the company.

24/034. VILLAGE HALL DRAINAGE – to hear further costs and reports.

Two quotes had been obtained and circulated. One of £3500.00 and another of £6,700.00. Both plus vat. As the quotes were very different it was thought that a further quote would be obtained. It was agreed that if a further quote was obtained similar to the lower one then it would be accepted.

24/035. TO CONSIDER A PROPOSAL BY NCC TO REDUCE STREET LIGHTING.

The Norfolk County Council are proposing to switch off some one thousand street lights. One section of which is three lamps which cover between Boulevard Road and Rosebery Road in West Runton. There was a consultation details of which the Clerk would circulate. It was generally agreed that these particular lamps are necessary especially for locals living in both those roads which do not have lamps. The traffic is quite heavy in the area which also has narrow pavements.
Proposed by Cllr. Gurney seconded by Cllr. Memish that the Clerk would object on behalf of the Parish Council with eight members agreeing to this and two abstaining. Cllr. Annis asked if there was any update on the Highways project to reduce the speed limits to 20mph. The Clerk replied in the negative and it would be chased up for an update.
TO CONSIDER REPLACEMENT OF LAMP NEAR VIADUCTS ER £412.80 +VAT
The above lamp was still awaiting replacement under the guarantee and TT Jones had informed that the manufacturers were very slow in replacing lamps under guarantee. There was no guarantee however that payment would speed the replacement up. It was agreed to leave it for now as the longer evenings were imminent.

24/036. FINANCE

Income none to report
Direct Debits paid
Unicom for Broadband and electricity January £325.88
Unicom for Broadband and electricity February £465.89
npower for street lighting electricity £119.47
Payments for agreement
Carl Bird for Skip Moyes Close £325.50
Benthams for inks £52.68
MW. Finnemore commons management £830.00 subject to grant funding
Barbara Emery (Clerk) salary £1225.88
HMRC tax and NI £327.57
Cllr. Nichols disputed the cost of the skip. The Clerk would check.

24/037. MEMBERS REPORTS

Cllr. Baker: Reported on a meeting of the History Society and an idea was to try to effect a merger into the Parish Council website of the historical photos. A volunteer had come forward to help catalogue the photos.
Cllr. Debacker: Notice boards. It would be on the next agenda as the Clerk had got prices.
Cllr. Nichols: Would cut along Mill Lane.
Cllr. Memish: Asked about the vacancy. The Clerk had placed the notice and there had been no candidates. It would be in the newsletter.
Cllr. Annis: The Stance garden was overgrowing the footpath. Also asked for confirmation that bonfires would be banned after 1st March. The Clerk confirmed that it would go in the newsletter.
Cllr. Gurney: Asked about the setting up of a finance group/committee. Cllr. Davidson asked for expressions of interest. Volunteers were: Cllr. Gurney, Cllr. Nichols and Cllr. Lerego would join Cllr. Davidson. A first meeting would be set soon. A litter pick was reported around West Runton.
It was asked about the East Runton litter pickers. The Clerk would check.
Cllr. Gurney reported bottles being fly tipped near the viaducts.
The Clerk asked for deliverers for Cromer Road West Runton and Cllr. Memish volunteered to take this on.
Cllr. Memish: Asked for memorabilia for the D Day remembrance for this year’s event. The request would be in the newsletter.

The meeting closed at 9.05PM.

Signed CG Davidson Chair Date 2nd April 2024

 RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2024 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. G. Baker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols. Three members of the public, Cllr. Kim Toye (NNDC), the Clerk Ms. B. Emery.

24/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. Two members of the public introduced themselves as new to the parish and spoke about their plans for their dwelling which had planning permission.
Cllr. Kim Toye gave a brief report from NNDC and spoke about the year ahead being a severe one regarding finances and would update the Parish Council of any changes which arise. Coastwise Cafes are being held, next at Sheringham 7th February. The subject of the ditch filled in by the Links Hotel came up and Cllr. Davidson would try to get a location to be able to report it. Cllr. Toye will address planning applications and was asked by Cllr. Jonas what the state of the Local Plan was. It was confirmed that the Local Plan has gone to central govt and that the current plan is the one in use at the moment.

24/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received and accepted from Cllr. Annis and Cllr. Debacker. Also Cllr. E. Vardy (NCC) Cllr. Davidson reported that Cllr. Ralph Smith had resigned owing to ill health.

24/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None.

24/004. TO AGREE THE MINUTES OF MEETING HELD 19TH DECEMBER 2023

The above having been circulated beforehand were accepted agreed and signed by Cllr. Davidson as Chair. Proposed SG, Seconded CH.

24/005. MATTERS ARISING for information or follow up queries only.

Regarding fly tipping on the common. Cllr. Davidson and Cllr. Lerego had inspected the area and found that it isn’t to do with Treehaven as was first thought. They have been apologised to.

24/006. CLERK’S REPORT

Received a report about overgrown vegetation near West Runton bridge on A149 which has been resolved by Highways.

24/007. PLANNING

Applications:
PF/24/0012 Single storey extension Pinebank Shawcross Rd WR No objections PC.
PF/23/2709 15 Renwick Pk. Replacement dwelling. Objected to by PC.
Decisions issued by NNDC
PO/23/0852 four houses on land West of Methodist Church ER approved.
PF/23/2305 replacement dwelling at Homewood ER approved.
An appeal had been received regarding the above. It would be circulated.

24/008. COMMONS/PONDS To hear a report of the latest meeting on site.

CD Cllr. Davidson reported on a meeting with Helen Baczkowska and the person writing the plans. It was a constructive meeting and Cllr. Davidson will bring a synopsis for the next PC meeting.
SG No real changes to the cutting regime, but mainly concerning the ponds. Retting Pit has been improved but the weir is still leaking. Cllr. Gurney was asked to get prices for sandbags to decide on at the next meeting.
BE
CD SG Anglian Water have not yet done the work to run the pipe from their borehole to the spring pond. The Clerk was asked to contact them. There was a concern about some unidentified “sludge” seeping into one of the ditches. Anglian Water would be contacted about this once the Clerk had been furnished with location details. Cllr. Gurney had accessed details on how to ascertain if the film on water is contamination or not and would circulate it to members.
Another councillor was needed to join the commons inspection group and members were asked to think about volunteering for the West Runton side.
ML A letter had been received from a resident on The Hurn concerned that people were parking through the gap at the far end of the common. The gap has been left to allow mowers for grass cutting, but now the contractor only uses strimmers. Cllr. Lerego would have a look and perhaps this could be rectified.

24/009. ALLOTMENTS reports if any. Numbering system etc Wyndham Park plan.

SG Cllr. Gurney reiterated the necessity for numbering the West Runton plots to make it easier. It was thought that the cost would be about £50.00. Agreed.
Two plots have been re-let and there is one free now at Moyes Close. It was reiterated that the small plot’s tenant would be given time to cultivate and checked in spring.
Chair congratulated Cllr. Memish on the production of the plan for Wyndham Park. Cllr. Memish explained the paper which had gone around by email. Residents of Wyndham Park would be invited on 30th January at 7pm for an informal chat to get their ideas for the future of the area of the allotments regarding tidying up and reform. Cllr. Jonas voiced some reservations but agreed that some work was needed. The letter would be sent out as soon as possible.

24/010. TO HEAR REPORT ON INDIGINOUS TREES TO BE PLANTED AT MOYES CLOSE

Cllr. Nichols reported that he had paced out the area and recommended thirty trees of ten varieties. The brambles and weeds would need clearance and then the first indigenous trees can be planted in order of hardiness with the most hardy at the north end. Cost estimated at around £100.00 for the trees. This was accepted and agreed. The matter of fruit trees was mentioned and Cllr. Nichols advised that this could be considered when the indigenous trees were established.

24/011. TO HEAR A REPORT ON DRAINAGE PROBLEMS AT VILLAGE HALL LAND
CH SG

Cllr. Hawkins as a member of the Village Hall Committee reported the problems regarding the damp causing major work to be needed on the floor of the hall. A surveyor had indicated that clearing and opening the blocked ditches and replacing pipework where necessary on the land would help long term. The Parish Council accept that they own the land with a peppercorn rent paid to them. There were questions asked about the responsibility for the ditches inside the area and on the common. The Clerk informed members of her understanding of the owners of the strips of land outside the area. The Chairman asked members to consider: Does the Parish Council agree to pay for all the work to solve the problem and what precedent does that set? Ultimately though, it appeared that there was a responsibility. There was discussion about the work needed and the likely costs although there was as yet to be a quote. The Clerk would furnish Cllr. Hawkins with details of the drainage company who did work on the common/pond pipe. Details of what was needed and cost would then be drawn up and a simple agreement be drawn up between the Village Hall and the Parish Council. Cllr. Gurney would work with Toby Lipton (Village Hall Chair)

24/012. TO HEAR A REPORT REGARDING FLOODING DOWN GREENS LANE.

Cllr. Gurney recapped the problem and reported that some work had been done which had alleviated part of the roadway flooding, but that the work had not been finished further up past Manor Farm. There has been no further date given as to when Highways will finish the work.

24/013. TO HEAR ANY FURTHER RESPONSES RECEIVED FROM HIGHWAYS REGARDING WEST RUNTON SAFETY MEASURES AND SPEED REDUCTION.

£8000 has been received and a credit note issued for the remaining £16000.00. The Clerk had received information that the project brief had been written, to forward to a designer.

24/014. TO CONSIDER COSTS OF TWO NOTICE BOARDS (ER AND WR) (Clerk has costs)

This item was deferred to the next meeting.

24/015. TO CONSIDER INITALLY A REQUEST FROM AMP CLEAN ENERGY BE To install a “battery box” on land at Wyndham Park. Details have been circulated.

The wayleave payments would be Option 1 – £1000.00 per annum for thirty years or Option 2 a single payment of £10,000.00.
It was agreed initially to instigate a meeting with the developers to discuss this with a view to accept Option 1. Proposed CD seconded PN.

24/016. TO CONSIDER FUTURE I.T. DEVELOPMENTS GB

Cllr. Baker gave a verbal report and would furnish members with a more extensive paper to consider by the next meeting. Items of importance to consider would be:
* Moving to a proper email address format
* Setting up a shared platform for documents etc.
* Checking GDPR compliance
Members were asked to consider any other IT reforms for the council that they would like to see. Funding may be possible. Hardware could also be brought up to date.

24/017. FINANCE

i. Income
Allotments £1760.00 received in total. One outstanding amount. Letter of request sent.
Interest from Barclays £529.06
ii. Direct debits paid – report
Unicom – water on alloments £138.95
Anglian Water – Reading Room £33.15
npower – street lighting £112.36
TV Licence quarterly payment £41.00
iii. Invoices to agree for signing
Hayes and Storr vat on lease costs £120.00 :
lease for Playing Field costs paid for by company net, we pay the vat and claim it back.
Teresa Edwards reimbursement for gifts £20.00
Barbara Emery – salary £1219.01
HMRC – tax and ni £327.77
John Service – Retting Pit £380.00
JL Woods “ £270.00
Ben Darling – footpaths etc £190.00
Cllr. Davidson reported that the total cost of work on the Retting Pit was £887.00 considerably less than the first quote received.

No correspondence yet from Barclays bank regarding new signatory confirmation except a text sent to Cllr. Gurney (signatory) confirming that the mandate was received.
Balance reported £180,751.00 net.

24/018. MEMBERS REPORTS – for information or inclusion in next agenda only.

Cllr. Davidson reminded members that reports under this item should be restricted to a brief report on an item to be included in the next meeting’s agenda.
Cllr. Lerego reported on trees having been taken down near “Treehaven” Top Common West Runton and this had exposed the security lighting which was intrusive to people living nearby. The managers had been spoken to and were amenable to altering the lighting, but the lights were still very bright and as motion operated were on and off most of the evening and therefore still posed a problem with annoyance and light pollution. This is an issue which needs addressing. Further investigation will take place.
Cllr. Memish reminded members of the Councillor Surgery is held Friday 26th Church Hall WR 10am.
Cllr. Nichols: reported concern about vans/cars parked on the common ER near the Lugger Stile wall. The common is being churned up. The Clerk thought it was workers on a cottage nearby and there was real breach of any rules.
SG Agenda Cllr. Gurney: Abbs common. A small bridge over a footpath had collapsed and needed repair. It was a NCC trails issue but Cllr. Gurney offered to take this on and would report costs to the Clerk. Also reported having found a source of investment at Barclays and mentioned the ditches/pipes in Banville Lane. The Chairman suggested that a map of all the ditches could be found and annotated which could lead to a plan of maintenance as there is a need to be structured in the work which the Parish Council does.
Cllr. Gurney also mentioned the cutting of Top Common and replacement of the swings.
Agenda Chair: Regular discussion takes place about our finances and parishioners ask about money we have as capital. The suggestion is that a small short term group is formed to discuss the future of investments etc, putting together all the issues and come up with a plan including how much we have to invest after reserves for various expenditure have been considered. Members were asked to consider this for the next meeting.

24/019. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

February 27th 2024 East Runton Reading Room 7:15pm. Confirmed.

TO AGREE CLOSURE OF THE MEETING FOR A SENSITIVE SUBJECT FOR DISCUSSION

– Agreed. Members of the public departed.
ITEM: Verbal abuse of Clerk and Councillors by members of the public and how to deal with it. After discussion, it was decided that the Clerk and Chair would informally speak to the police on the best way to deal with such occurrences and formally recognise the need to protect the Clerk.

Signed Chairman Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: In the Chair. Mr. S. Gurney
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, The Clerk, Ms. B. Emery. Two members of the public.

23/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

23/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Smith, Cllr. Nichols and Cllr. Davidson. Also Cllr. Eric Vardy (NCC)

23/179. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

The minutes having been circulated beforehand were agreed by all as a true record of the meeting.

23/181. MATTERS ARISING for information only.

None.

23/182. CLERK’S REPORT

The Clerk reported letters had been sent to defaulters in allotment rents. Also letter about fly tipping sent to Treehaven (no reply).

At this point the Chairman allowed a late member of the public to speak concerning flyers having been sent.
Also at this point Cllr. Kim Toye had arrived and was invited to give a report: Points mentioned were:
* The news that the water quality in East Runton was now excellent which means the Blue Flag award would be reinstated.
* Raised awareness that the telephone system would be going digital by 2025. The Clerk had informed residents in the newsletter.
* Cllr. Toye had been asked about the marquee at the Links, but there was confusion about which construction it was. The Clerk confirmed that it was the tent being used for items for the now refused lodges. This would be looked into.
* The situation of the flooding in East Runton was brought up and Cllr. Toye has spoken to Cllr. Eric Vardy. Cllr. Gurney explained the situation again and it was suggested that Mr. Steve White (Highways) should be contacted and MP Duncan Baker be informed this time, as this is an ongoing situation which has been reported many times.
* There was concern that a ditch had been filled in near 2nd tee of Golf Course at The Links. Cllr. Toye would investigate.
* Cllr. Annis asked about the continuing placement of the orange “hare” at Dormy Hotel. Cllr. Toye informed that the owners had not been asked to remove it although there had in the past been some complaints.

23/183. PLANNING

To consider applications;
Decisions issued by NNDC for: PF/23/2232 Slade Court new windows – Approved
PF/23/2277, Corrigans Cromer Rd. Alterations to dormer – Approved
PF/23/2238 Northenden Cromer Rd, Extension – Approved.
Cllr. Debacker asked if there had been an application for a building in Renwick Park lately. The Clerk had not received anything as yet.

23/184. TO HEAR A REPORT ON COMMONS AND WORK ON RETTING PIT

Cllr. Davidson has a report on this, but is not present, therefore the matter is deferred.

23/185. TO AGREE TO IMPLEMENT A POLICY FOR BIODIVERSITY

A policy had been circulated. Cllr. Smith promoted this and the Clerk said it was necessary to accept it before January. The motion to accept the policy as it stands was proposed by Cllr. Gurney and agreed by all.

23/186. TO CONSIDER PROVIDING APPRECIATION FOR VOLUNTEERS (Newsletters)

Cllr. Annis had suggested a small token of appreciation for our volunteer deliverers outside of the Parish Council. Also for the people who cut the grass near the Retting Pit.
It was agreed that boxes of chocolates would be purchased and delivered as soon as possible.

23/187. TO CONSIDER PROVIDING A NOTICE BOARD FOR RENWICK PARK AREA

After discussion it was confirmed by the Clerk that the Parish Council own the one on The Hurn, but that all the others there belong to someone else.
Cllr. Gurney suggested another board for further up the common in ER. The costs of two boards would be looked into.

23/188. TO AGREE AND SIGN BARCLAYS MANDATE TO ADD THE CLERK

This matter had been agreed at a previous meeting and signatures were needed by the Chair and Vice Chair to further the matter and then apply for online banking. Cllr. Gurney signed the document and the Clerk would collect a signature as soon as possible from Cllr. Davidson (chair).

23/189. TO HEAR ANY FURTHER REPORT ON ALLOTMENTS

West Runton and Moyes Close had been inspected. Cllr. Annis gave a report including a plot only paying £20 instead of £30. The Clerk explained that this was because the access path was on their plot. It was thought that it should not have been reduced and the Clerk would reinstate the £30.00.
Agreed. Most have seemed okay for winter. The refuse/waste heap at WR had been inspected and Cllr. Annis had asked two contractors about removing it but it would be expensive and advised that it isn’t necessary. No decision to remove them was taken.
One plot at Moyes was unused and the Clerk explained the reason.
Another tenant had asked if a plot could be kept on as he was taking the adjacent one and asked if he could cut some branches off the tall trees. Permission would not be granted for this work to be done by the tenant. Also the tenant would be asked to relinquish the plot 5c at the west end. The middle plot had not been done but the tenant had promised to do work. A second letter would be sent. The plot would be checked again in Spring.
Plot 1 was discussed and Cllr. Edwards was to take it on. It was agreed that because of a lot of inherited rubbish it would need a skip. It was agreed that a skip would be ordered for the last week in January. Cllr. Gurney had walked around Lugger stile and all seemed fine. Cllr. Memish reported that a plan of action would be presented before the January meeting and invite Wyndham Park tenants to an informal meeting to show them the plan. Cllr. Memish would inform the Clerk when the meeting was needed and letters would be sent.

23/190. TO CONSIDER THE IDEA OF SWITCHING OFF STREET LAMPS AFTER MIDNIGHT

The Clerk advised that it may mean having timers fitted to all the lamps and consulting residents as it was objected to once before.
After discussion it was thought not to be necessary. Highways would be asked about the possibility of sensors activated by car headlights to allow the lights to be off for overnight.

23/191. TO AGREE A TERMS OF REFERENCE FOR THE EVENTS GROUP

The TOR had been circulated and was presented by Cllr. Gurney. Accepted and agreed by all.

23/192. FINANCE

i. Income
Caravan site rent for 2023 – 2024. £30,000.00
RPA – (Stewardship payment) £724.50
ii. Direct Debits to report
npower for street lighting electricity £108.51
Unicom – Tel/broadband/office electricity 171.48 October-November
Unicom – Tel/broadband/office electricity £294.07 November-December
iii. Invoices to agree for payment
Viking Direct – calendars/diary/paper/envelopes £96.18
Adam Jones – work on ponds in East Runton £580.00 includes disposal of waste
West Runton Church Hall 2023 bookings £126.00
Barbara Emery – Salary to report £1211.73
HMRC Tax and NI to report £327.77
DJ Clack – re: items for Christmas event £124.58
Chevertons – newsletters £220.00
CB Arnold Ltd – Retting Pit dredging £237.60
INVOICE FROM NCC TO APPROVE FOR PAYMENT £24,000.00 Agreed to part pay
£8000.00 (eight thousand pounds) to start the legal parts.

23/193. MEMBERS REPORTS

Cllr. Debacker had spoken to Anglian Water about the work on WR Top Common proposed by them as there was concern for the toad migration. AW confirmed that it should be finished by February.
Cllr. Annis reported on a very good turnout and evening’s entertainment at the Carol service/tree light switch-on at West Runton supported by about 100 people. The Chairman thanked everyone concerned. It was agreed to book the band again for next year.
Cllr. Memish confirmed the councillor surgeries for 2nd January at Reading Room East Runton and 26th January at Church Hall West Runton.
Cllr. Gurney – West Runton allotments would like to amend numbering system as the numbers don’t seem to make sense. Intends to number differently. The Clerk pointed out that nothing can be agreed under members reports.
Cllr. Gurney listed achievements by the Parish Council in the past year. The list would be reported in the newsletter and included, the new “trod” under the bridge, good Christmas shows. Ponds work, events as the Vegetable show with ideas for another event this year and the reduction in speed for West Runton being implemented with Highways.

23/194. COUNCILLORS TO RECEIVE CALENDAR OF MEETINGS FOR 2024

The Clerk had circulated the calendar and gave out cards with into on councillor information and dates of meetings.

23/195. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Scheduled for Tuesday 23rd January 2024 at West Runton Church Hall.
Meeting closed at 8.40PM

Signed C. Davidson Chair. Date 23rd January 2024

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON WEST RUNTON CHURCH HALL 28TH NOVEMBER 2023 COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R Annis, Ms. T. Edwards, Ms. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Barbara Emery. Cllr. K. Toye for NNDC. One member of the public.

23/160. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Cllr. Toye gave a report from NNDC and spoke about meeting with the action group for
West Runton road safety. The Local Plan had been submitted. Also spoke about finance
policies and the latest Finance Review.
Cllr. Annis asked if the reasons for the temporary structure at the Links having been
allowed to stay there until August 2024, could be confirmed.
Cllr. Davidson asked if anything was known about the drainage ditch filled in by the Links,
in preparation for possible lodges being built, permission for which is refused. This is
possibly an important wildlife site for amphibians and toads and may compromise the flow
of water into the Retting Pit. Cllr. Gurney asked if the matter of surface water not draining
in Greens Lane could be looked at. The above matters would be looked into.
Cllr. Davidson asked if, when the Local Plan is considered, the Clerk be informed of any
issues which may affect Runton.

23/161. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Smith, Cllr. Baker. Also Cllr. Vardy (NCC).

23/162. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None declared.

23/163. TO AGREE THE MINUTES OF MEETING HELD 24th OCTOBER 2023

The above minutes were agreed as a correct record of the meeting and signed by the Chair.
Proposed SG seconded KJ.

23/164. MATTERS ARISING

None.

23/165. CLERK’S REPORT

Reported that the newsletter should be printed by the weekend. The matter of telephone lines being changed to digital had come to attention and this had been briefly highlighted in the newsletter.

23/166. PLANNING

Planning next meeting
PF/23/1977 Grantchester, Cromer Rd WR extension. No comments
PF/23/2277 Corrigans extension. No objections
RV/23/2348 Brambles: variation of conditions to allow raising roof. No objections.
PF/23/2328. 20 Renwick Park replacement dwelling. Overlarge but no objections.
PF/23/2232. 24 Slade Court – replacement windows pvc. No objections
2238 Northenden – extension – No comments
2494 Dilleys Leap extension. No objections.
PF/23/2496 single dwelling for Richard Brownsell – Approve.
The Clerk reported that NNDC had said that they enforced the removal of the sign for the Dormy Hotel and the erection of a smaller one has been installed.
Also reported that reasons given by an NNDC director to allow the marquee to remain at the Links Hotel, was to use until the constructed cabins are moved to another site and had used discretion to allow the tent to remain until August 2024. It was agreed to express formal dissatisfaction.
Cllr. Gurney had attended a planning training session.

23/167. TO CONSIDER SIGNING THE AGREEMENT TO RELEASE FUNDS TOWARDS THE REDUCTION OF SPEED IN WEST RUNTON. ALSO TO APPROVE THE FORMING OF A COMMUNITY SPEEDWATCH GROUP

The above was discussed again in detail during which there were still concerns by Cllr. Nichols that speed reduction wasn’t enough. Members had been informed that when the process went to consultation, there would be provision for extra mitigating measures to be considered. Cllr. Jonas asked if a representative from Highways could come and speak to a meeting. The Clerk reported that this was asked but only a remote meeting was offered, which had taken place. However the release of funds had been approved at the last meeting to go ahead and the agreement was agreed for signing. The signed copy would be posted. The funds will not be released until the signed agreement is returned.
Cllr. Davidson will try to get another call with Mr. Reilly to confirm some details.
The Parish Council agreed approval for the Community Speedwatch Group.

23/168. COMMONS.PONDS – To consider a quote for work on the Retting Pit.
and hear an update on progress on the Commons Management Plan.

Cllr. Davidson reported that the final draft management plan had been received for the work and the commons management group will present a précis of it at the January meeting, but the full version will be available. Also the Retting Pit quote was for £2,100.00. However Cllr. Davidson had been contacted by one of the contractors who had met to discuss the larger Retting Pond project,and was keen to meet again with the digger driver. The meeting took place and a verbal quote was given for much less for the same work. Verbal quote about £1000.00. It was agreed to delegate Cllr. Davidson and Cllr. Gurney to make a decision on which contractor would supply the work.

23/169. ALLOTMENTS To consider further the proposed Wyndham Park amenity agreement with regard to the solicitor’s questions. These had been circulated.

Also consider possible removal of a spoil heap on West Runton plots.
Cllr. Davidson: The situation of Wyndham Park had been going on for decades as it is. A solicitor had been contacted and had asked questions which needed to be considered. It was thought to be a difficult situation to deal with in a simple agreement. Cllr. Memish reported that originally it was hoped that the plots could be put into a better order and some of the overgrown shrubbery removed to enable easier inspections. The Clerk pointed out that historically the plots had been accepted by the Parish Council as extensions of the gardens. Cllr. Edwards agreed that the plots need tidying. An idea put forward was to have an informal meeting with the residents to get a feeling of what they would want and inform them of the issues. It was agreed to implement this before the PC meeting in January. Proposed CD seconded SG. All agreed.
Cllr. Annis confirmed that the heap of spoil at the end of one plot at W. Runton site was the result of dumping from various plots over the years. Claims, that it was put there after a fence was erected were refuted. There was no digger used in the construction of the fence. Other contractors who had worked on different issues including the fence erectors had been asked if the heap could be removed, but it was thought too difficult to get trucks in. No decision was made.
Cllr.Gurney had purchased posts and numbers to enable the plots on all sites to be numbered as had been agreed at a previous meeting.

23/170. TO AGREE TERMS AND CONDITIONS FOR WORKING GROUPS

TORs had been circulated for the Commons Working Group and the Allotments Working Group. Circulated and seen by all it was agreed that both should be accepted. Proposed CD seconded BM. Still needed was a TOR for the Events Working Group. Cllr. Gurney would produce one.

23/171. TO CONSIDER HIRING CLEANERS FOR THE READING ROOM

Cllr. Davidson explained that it should not be the Clerk’s job to clean the office and meeting room and could ask a person she knows. Cllr. Hawkins offered to approach the cleaner for the village hall. This was accepted, but the Clerk asked how she would be paid as we can’t pay in cash. An invoice would be needed. The hiring of a cleaner was the proposal by CD seconded by SG and agreed.

23/172. TO DISCUSS THE BUDGET AND DECIDE THE PRECEPT FOR 2024-2025

The Clerk had produced the budget and with Cllr. Davidson had scaled it down for ease of understanding. The figures were discussed along with the precept amounts over the past few years. It was thought that although the capital bank account was healthy, the revenue was likely to be in deficit. Cllr. Annis asked about the movement of funds to get higher interest. Cllr. Smith had looked into it and a business account cannot have the same rate of interest as a personal one. The Clerk informed that any movement of funds would need to be implemented by signatories. No further decision.
The precept in the past had been kept very low. An increase of 5% was suggested by Cllr. Davidson based on the figures. Cllr. Gurney had calculated that the increase would result in only £21.61 per annum for council tax payers.
After discussion it was agreed to approve the budget proposed SG seconded CH.
Motion proposed to request a precept of a 5% increase on the £15000 previous figure. Proposed CD seconded PN agreed by all.
Regarding the income, Cllr. Davidson had asked about the proposed POP cabinet which would have generated some income from rent of a piece of the playing field. The Clerk confirmed that the planning application had been withdrawn and no more was heard.

23/173. TO HEAR THE FIGURES OF THE NATIONAL PAY AWARD 23-24

The details had been circulated and were explained by the Clerk including it being back paid to April 2023. It was accepted that the figures for the back pay were correct; proposed CD seconded SG.

23/174. FINANCE

i. Income allotment rents of £1540 so far.
ii. Direct Debits
Unicom – water on allotments £50.05
npower – street lighting £97.30
iii. Invoices to agree for payment.
Benthams for inks £46.80
J. Lynes electrical work £319.02
Barbara Emery salary&backpay £1696.94
HMRC tax and NI £532.65
Ben Darling – footpath £60.00

23/175. MEMBERS REPORTS

Cllr. Nichols brought up the subject of the Ploughlet Trust. The Clerk explained the situation so far. Cllr. Davidson and Cllr. Nichols would liaise to find a way forward.
Cllr. Gurney asked for the Top Common pond to be considered for silt removal, possibly
to couple it up with the Retting Pit work. Also reported street lamp not functioning south
of bridges ER. The Clerk would report. Also an oak tree branch overhanging Church
Lane.
Cllr. Edwards – would like to see street lights switched off in High Street at night. The
Clerk explained that they were Highways lamps and on an ‘A’ road. It may be possible to
do this on footway lighting. Agenda item for December.
Cllr. Debacker – asked when Anglian Water are to do the work across the common in
connection with the borehole as it should have been done by now. Also concerned about
cars parking on the white line near Renwick Park. Could be reported to Highways but not
illegal parking.
Cllr. Annis – reported councillor surgery on Friday morning at the Church Hall. Regarding
the lights switch on and carols, a gazebo will be found for the evening. All is progressing
and the Clerk would print carol sheets. Cllr. Annis also reported that the piling on the
slipway at West Runton beach has been repaired to stop the tide creating dangerous holes on
the slipway slope.
Cllr. Davidson – West Runton common has had branches dumped on it possibly from
nearby properties. The Clerk would write to find out.

23/176. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Confirmed as Tuesday 19th December East Runton Reading Room 7:15pm

The meeting closed 8:55pm.

Signed Chairman Date

 RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mr. P. Nichols, Mr. R. Smith. The Clerk, Ms. B. Emery. Cllr. Eric Vardy (NCC)

23/145. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Cllr. Eric Vardy gave a report and talked about drainage and the support he gave for the feasibility study for West Runton which had helped to progress the scheme. Cllr. Nichols asked if particular attention could be paid to drains from Davy Hill past Manor Farm as many times Highways had been asked to deal with the flooding and it is still a problem. Cllr. Vardy agreed to pursue this.
Two members of the public had arrived and were allowed to speak. They wanted to find out what the scheme would be with West Runton speeding etc.

23/146. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. B. Memish apology, reason given and accepted.

23/147. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

none.

23/148. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

The minutes had been circulated and it was proposed Cllr. Annis seconded Cllr. Gurney that they be accepted as a true record. Agreed.

23/149. MATTERS ARISING for information only.

Cllr. Davidson was concerned that though the Links application for lodges appeal had been dismissed, the temporary structure was still there. Cllr. Davidson asked the Clerk to check with NNDC.
Concerning the play equipment also, it’s not clear who is overseeing the work. Cllr. Gurney is looking for more quotes. The Clerk reported receiving an email about lottery funding.
Cllr. Davidson also asked about the Neighbourhood Plan. The Clerk explained the criteria. Cllr. Gurney had agreed to be instigator. Agenda for a future meeting.

23/150. CLERK’S REPORT for information only.

Clerk reported that the trod was damaged in the flood but had been repaired. Building regulations had been received for the new windows – Reading Room. The five-year-certificate had been carried out for the building and the clerk confirmed that she tested the safety lights over the doors regularly. Reported that the road will be closed A149 West Runton for two sessions of five minutes for the Scouts march on remembrance Sunday 12th November.

23/151. PLANNING

To consider applications; Woodhill approved. Also Squirrel Copse, Briarwood, Old Barns at The Hall. All minor and no objections.It was reported that the Dormy Hotel sign has been taken down. The Clerk would check with NNDC planning to find out if they enforced the removal.

23/152. COMMONS – Grants pond clearance to discuss.

Cllr Davidson had met with a representative from the County Council to discuss the proposed grant funding for clearance of the Retting Pond. She was informed that the nature of the proposed work did not meet the requirements of FIPL grant funding, as it was only restoration and not improvement. She was also informed that the existence of NZ Pygmy Weed in the pond meant that any work carried out should ensure that the problem was not made worse. So Cllr Davidson said that this winter the plan would be to clear the ditches leading to the pond, and clear the excess vegetation on the front edge, to improve water supply. Cllr Davidson also reported that she had received a first draft of the Commons Management Plan. She hoped to be able to circulate the plan to the next meeting.

The Clerk was asked if work could proceed without a formal quote.
The Clerk advised that as the work had already been agreed, it could come under the normal Commons budget. A large amount for work not agreed would have to be ratified at a meeting.
A grant has been given towards equipment.
Cllr. Debacker reported that the litter bin and dog waste bin has been damaged and the finger post is still crooked at the corner of Station Close. The Clerk has reported the finger post. Cllr. Lerego and Cllr. Annis will have a look at it.

23/153. ALLOTMENTS

Cllr. Annis reported that the allotments would be inspected next month and asked about plots that had been sent letters. The Clerk had not had replies from any except for the lady at Moyes on the small plot who has promised to do work to bring it up to standard. There is now one free there which one of the existing tenants wants to take on. There are now three plots free at Lugger Stile.
One of which is being taken soon. A plot at West Runton had not been done for a while but this was being sorted out now.
Wyndham Park new agreement was discussed and definition of an amenity land agreement was to be asked from our solicitor. The Clerk explained that they would need information on what was needed but it was agreed to go ahead with the request to Hayes and Storr for a tenancy agreement for amenity land. Cllr. Annis and the Clerk to discuss the agreement.
The Terms of References was discussed and the Clerk would send out a template.

23/154. MOYES CLOSE Re: Community garden or tree planting.

Tree planting had been agreed last December and discussion took place on types of tree and whether fencing would be needed. It was proposed by Cllr. Nichols indigenous trees with low maintenance of appropriate number, seconded by Cllr. Edwards and agreed by all. Norfolk Wildlife Trust would be asked to suggest appropriate trees for the area. The Clerk asked who would be ordering. Cllr. Nichols would look into it.

23/155. TO CONSIDER SPENDING/PURCHASE OF CHRISTMAS TREES AND OTHER EXPENSES.

Cllr. Edwards reported that West Runton Corner House Café have ordered the tree and posters and have done a lot of work towards it and have just asked for a contribution for mulled wine. A brass band is booked, but would need shelter eg; gazebo.
Cllr. Baker would provide a gazebo. At East Runton Corner Café has made progress. It has been decided not to accept the kind offer of a free tree from a parishioner as it involves too much work and cost. A tree would be ordered from Edgefield Nursery as before.
Regarding the budget: Mulled wine and brass band Cllr. Davidson proposed a budget of £200, all agreed.

23/156. TO CONSIDER THE LAYING OF THE PARISH COUNCIL POPPY WREATH ON 12 NOVEMBER.

The Clerk reported that it is usually done by the Chair and has been in touch with the person responsible who would deliver the wreath to the Clerk and she would take it to Cllr. Davidson.
The donation was discussed. The cost of the wreath is £25.00 but a larger donation was always made. It was unanimously agreed that £75.00 would be donated this year. Cllr. Edwards asked if perhaps some councillors could attend the service. Cllr. Jonas was tasked with erecting the “Tommies”. This would be done for the week before and the week after.
Cllr. Gurney is getting the Roll of Honour framed for the Reading Room, a kind gesture.
Cllr. Baker reported there was to be a Council led a beacon type event for the anniversary of D Day next 6th June. An event will be considered. The Clerk would send around details.

23/157. TO HEAR UPDATE ON WORK FOR TRAFFIC CALMING WEST RUNTON

Cllr. Davidson reported on the meeting held this morning by Teams. Attended by Cllrs. Davidson, Gurney Annis and Smith and the Clerk, with Tony Stepney and Steve White of NCC Highways.
Clarification was needed as to what Highways would recommend and be prepared to do. The Parish Council’s pledge was up to £24,000 to have work done to reduce the speed limit and it was agreed that if the work cost less then there would be a refund and if more then County Council would fund it. This option of a reduction in speed to 20mph was on the table.
We were told that when the process was started it was possible during consultation to suggest more mitigating work. This was discussed in depth. The only money paid so far is for the feasibility study which was £1500 and the other £1500 was paid by Cllr. Eric Vardy (NCC)
CD After discussion it was proposed by Cllr. Davidson seconded by Cllr. Nichols that the proposal by NCC Highways should be accepted to begin the process. On being put to the vote it was unanimously agreed. Cllr. Davidson will make contact to enquire at what point other suggestions could be made.

23/158. FINANCE

i. Income: £7500.00 Precept
ii. Direct Debits paid:
npower £86.65 Street lighting
Unicom £104.04 Broadband/electricity
Unicom £122.47 Water allotments
Anglian Water £38.83 Water Reading Room
iii. Invoices to agree for payment:
Ben Darling £90.00 Grass cutting
NNDC £1208.00 Election fee
Chevertons £220.00 Newsletter
TT Jones £46.30 Street lighting maintenance
Adam Jones £1650.00 Cut and collect on commons
Royal British Legion £75.00 Poppy Appeal wreath
Barbara Emery £1142.50 Salary
HMRC £298.41 Tax and NI
The above were all accepted and agreed.
INTERNAL CONTROL OFFICER REPORT Regarding the investment it is not possible for a business account to get the same interest rates at a personal account. Any looked into need one year deposit tied up. Cllr. Smith would continue to look into it. Cllr. Davidson asked if authority could be given to the Clerk to invest £85,000 in a provider to be considered at a later date. The Clerk advised that the principle of investing an amount can be agreed but the actual provider should be agreed at a meeting. Cllr. Gurney offered some figures he had researched. Much discussion took place. Options were Nat West for one year or building society paying interest monthly. Cllr. Gurney proposed investment of £85,000 in Nat West seconded by Cllr. Annis and approved by all. This was guaranteed by SES. The budget would be on the agenda next meeting.

23/159. MEMBERS REPORTS

Cllr. Debacker – on corner of Renwick Park the sign for West Runton is obscured by vegetation.
Cllr. Edwards – tree across the footpath behind the Methodist church, bamboo overhanging from nearby property and dog waste is prevalent.
Cllr. Gurney – oak trees on land beside Church Lane ER were overhanging. Also Cllr. Gurney has trimmed the ditches into Top Common. Ask the contractor if a sixth cut could be done.
Cllr. Annis – vegetation overhanging the boundary of “The Stance” Water Lane WR.
Cllr. Smith – attended the Coastal Management online event concerning the coastline east of Cromer and will send the url to anyone who would like to have it.
Cllr. Davisdon – the small ditch we had cleared across and in front of houses on Lower Common West Runton is working and keeping water from the houses.

CORRESPONDENCE

non not dealt with above.

Signed C Davidson Chair. Date 28th November 2023

RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Cllr. S. Gurney – In the Chair. Cllr. C. Hawkins, Cllr. R. Smith, Cllr. B. Memish, Cllr. A. Debacker, Cllr. M. Lerego, Cllr. P. Nichols, Cllr. G. Baker.
The Clerk Ms. B. Emery. Two members of the public.

23/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Members of the public spoke of their concern for the safety in West Runton street. A
group is being formed to liaise with the Parish Council who are furthering their
communications to get a scheme implemented by Highways. The details of this was
outlined by the Chairman. The group would be kept informed.

23/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Annis, Cllr. Edwards, Cllr. Jonas and Cllr. Davidson. Reasons given and accepted.
NCC Cllr. E. Vardy and NNDC Cllr. K. Toye also tendered apologies.

23/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

Cllr. Debacker declared an interest in Planning PF/23/0333

23/129. TO AGREE THE MINUTES OF MEETING HELD 25th JULY 2023.

The above having been circulated previously were agreed as a true record of what took
place and signed by the Chairman.

23/130. MATTERS ARISING

None to report

23/131. CLERKS REPORT

Windows are installed in Reading Room. Had a visit from planning dept to check because of conservation area. We were informed before that planning not needed because they were the same. A photo had been sent as requested of the originals.
Parishioner has again complained about the large puddle of water on ER common. It has been explained that the Parish Council have no powers to do anything.
A parishioner asked for a street lamp to be installed on Lower Common north of the bridges. The Parish Council are concerned with conserving energy, therefore no more street lamps would be considered at this time.

23/132. PLANNING

PF/23/1568 – 28th July Conversion of garage, raising roof for accommodation. at Squirrel Copse East Runton – No objections
PF/23/1596 – 1st August Several major alterations and upgrades at Camping & Caravan Club Holgate Lane West Runton. No comments made except that dog waste bins were needed.
PF/23/1599 – 3rd August Single storey extensions to front and rear of dwelling, replacement of external materials and windows. at Briarwood, East Runton. No objections.
PF/23/1630 – 4th August Single storey side and rear extension alteration to roof to provide accommodation external alterations and garage. at The Nook West Runton. No objections.
Original Ref: PF/21/0694 The Links Hotel West Runton – appeal dismissed.
PF/23/0333, new Dwelling at The Stance Water Lane West Runton – previously no objections. Some discussion and the comment remains the same.

23/133. COMMONS/PONDS/PURCHASE OF RAKES FOR POND WORK AT WR

Rakes will be purchased with today’s cheque signed. Agreed by all.
Commons have been cut and Anglian Water is soon to be changing the switch on the borehole to allow water to fill the Spring Pond as reported by Cllr. Debacker. Cllr. Davidson will update when she is back in October. Cllr. Debacker also reported that some Himalayan Balsam has been cleared from the Spring Pond. Top common East Runton pond needs attention, also Lower common pond.
A contractor does some clearance for us in autumn.

23/134. ALLOTMENTS CHECK OR REPORT

Letters have been sent to offending tenants. Notice to Quit sent and placed on plot 8 Lugger. This plot and one other will now be re-let. The allotment group would check up on other plots previously deemed untidy.

23/135. TO CONSIDER REPLACEMENT OF SWING SET AND HEAR QUOTES

The need for new swings was discussed and two quotes have been obtained. One more will be sought and registration has taken place for a grant initially. Cllr. Nichols offered details of another local company. Cllr. Smith asked if a path to the play area could be laid to enable access to a possible installation of equipment for disabled. This was thought not possible as it is common land.
It was agreed that replacement should take place with funding if possible. Two flat seats and two cradle seats. The Clerk advised that to apply for funding we need to have all quotes and details to hand.

23/136. TO HEAR A REPORT OF THE INSTALLATION OF CCTV AT READING ROOM

Cllr. Baker, had installed the “Ring” system, was monitoring it at the moment and explained the operation. It was agreed that it is an acceptable form of CCTV. An account would need setting up for the Parish Council to take this forward costing approximately £80.00 per annum. It was agreed to make the system permanent. Cllr. Baker offered to donate the cameras. When online banking was set up this could be implemented. This was being done with the bank as soon as it can be put in place.

23/137. TO CONSIDER INITIAL STEP TOWARDS A NEIGHBOURHOOD PLAN

Cllr. Gurney was interested in taking a plan forward and explained that it was a long term
operation which would involve mostly parishioners with the Parish Council as the
responsible body. Cllr. Baker had a sample of a Neighbourhood Plan and read out a
paragraph. After some discussion it was generally accepted to look into a plan
initially. The Clerk advised that some training is obtainable from time to time with NALC.

23/138. TO AGREE DISPENSATION TO ALLOW COUNCILLORS TO VOTE ON PRECEPT

The Clerk explained why the above is necessary as all councillors as tax payers would have pecuniary interests in the amount of precept set. This dispensation is renewed every three years and at an election. It was agreed to accept the dispensation and it was signed by the Chairman. Proposed by Cllr. Nichols, seconded by Cllr. Hawkins.

23/139. TO AGREE THE HIRE OF THE MARQUEE AND APPROVE HIRE AGREEMENT

The Clerk had produced a simple hire agreement in case anyone asked to hire the marquee. The agreement had been circulated and accepted as a usable document.

23/140. TO SET UP A WORKING GROUP TO OVERSEE COMMUNICATIONS WITH
HIGHWAYS REGARDING THE WEST RUNTON TRAFFIC CALMING MEASURES

Cllr. Annis had offered to be part of the group. Others appointed were, Cllr. Gurney, Cllr. Memish and Cllr. Davidson as Chair. Agreed.

23/141. FINANCE

AUGUST
i. Income: Received £100.00 being wayleave from UK powernetworks
ii. Direct Debits paid:
Unicom water for allotments £122.50
Unicom for Tel/Broadband/Reading Room Elec £49.17
npower – street lighting electricity £88.32
iii. August Invoices retrospective agreement
Beverly Memish reimbursement for RAGS £244.97
Kevin Richardson – commons/playing field £962.00
NALC training £201.60
Ben Darling – footpaths/commons £330.00
Barbara Emery – salary £1142.50
HMRC – tax/NI £298.41
SEPTEMBER
i. Income – none to report
ii. Direct Debits paid
Unicom – Tel/Broadband £118.38
npower Street lighting electricity £87.56
Unicom – water on allotments £118.51
iii. Invoices to agree September
Toolstore for rakes £360.00
North Norfolk Plastics – windows £2178.22
Ben Darling – Commons £180.00
NCC – data request – regarding grant £174.00
NNDC dog waste and general waste bins £3123.12
Barbara Emery – salary £1146.46
HMRC Tax/NI £298.61
RG Brownsell – Lugger wall repairs £3563.82
Kevin Richardson commons/playing field £728.00
PKF Littlejohn – External audit £378.00
SLCC – subs £187.00
Beverly Memish – reimbursement RAGS £68.42 items for event
Above all accepted and agreed.

23/142. CORRESPONDENCE

Parishioners complaint of noise nuisance. Clerk directed him to NNDC.
Parishioners complaint of having trouble with Beach Road car park. Clerk directed them to the owner.

23/143. MEMBERS REPORTS

Cllr. Nichols reported that some wire from a fence has impeded the cutting of the vegetation along the bridleway/footpath around Incleborough on the Links Hotel side of the path towards the fork.
Cllr. Nichols and Cllr. Gurney would have a look to see if the wire could be removed.
Cllr. Memish expressed thanks that the problem with coaches parking for people to alight close to Boulevard road, has been dealt with. The Clerk had spoken to the police who had liaised with the coach company requesting that they are mindful of the junction when stopping there.
Also there had been a complaint about pampas grass impeding vision at the junction Rosebery Rd/A149. It had been looked at and the grass was back far enough not to be a problem.
Cllr. Memish announced the next Councillor Surgery at West Runton on Friday October 6th and asked for volunteers. Cllr. Smith will attend. Next on on November 7th, at East Runton.
Cllr. Debacker – reports that the West Runton sign in Sandy Lane is not visible enough. Plus the vegetation on Station Rd WR overhanging the road.
Cllr. Smith has studied crime figures and revealed 12 crimes for Runton eg; 5 in WR, 4 in ER in July and has asked for a review of figures as many crimes are unreported.
Cllr. Smith has also looked at investments and has found the best at 6% but will see if rates improve.

23/144. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Confirmed as Tuesday 24th October 2023 at East Runton Reading Room.
The meeting closed 9:00 PM.

Signed  Chairman  Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH JULY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols, Mr. R. Smith.
Ms. B. Emery – Clerk. Also present: Ms. K. Toye (NNDC). One member of the public.

23/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Open session agreed. One parishioner expressed concern over a personal dispute. The Chair explained that the Parish Council has no powers to engage in personal matters and went on to clarify that if it involved a councillor, then it must be referred to the Standards Committee through the Distict Council, or if it involved the clerk then it could be dealt with in house. There was also a correct procedure to follow on a form which was available to all.
Cllr. Kim Toye gave a short report from NNDC: Mobile libraries in Runton are inline to be cut. Answered a question about the shelter at West Runton beach and confirmed that it was the property of NNDC. New recycling centre proposed for Sheringham has been delayed. Cllr. Toye will be holding a surgery at West Runton Church Hall. A question was asked about any further information about the owner of the car wash on Cromer Road. WR, but no further info. The Clerk asked if anything could be done about a sewage smell emanating from Moyes Close caravan park. It was being reported. Cllr. Gurney asked about a sign to indicate the toilets in Beach Road ER. The sign was not readable and needed replacement. Cllr. Annis asked if the issue of the toilets being replaced in WR have been resolved and the answer was negative.

23/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None.

23/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/110. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2023 no discussion to take place on the Minutes except for their accuracy.

The above minutes having been circulated were agreed by all as a true record and signed by the Chair.

23/111. MATTERS ARISING for information or queries only.

No queries.

23/112. CLERK’S REPORT for information only.

To hear update on “Trod” being implemented under the PPB: Having checked with Highways Engineer on 11th July was told that it should be implemented by the end of August.
Footpath alongside Clifton Park had now been registered as a footpath and it has been signed.
The PC was asked also for their support if the “Runton Gap” land could be designated as a wildlife area. English Nature were inspecting it. Cllr. Jonas suggested that PC should lend weight to the effort. The Clerk also reported that the Playing Field lease was with the solicitors and no further report.

23/113. PLANNING

WR. At 3, Golf Close – extension – approved by NNDC.
Consider:
Ref: PF/23/1337 Quorn Cottage Church lane WR – extension etc.
Ref: PF/23/1355 Broadband cabinet playing field application.
Ref: RV/23/1476 Foxgloves ER. Variation of condition.
Ref: CL/23/1459 Land at Thains Lane – lawful certificate application. No comments requested.
Ref: PF/23/1345 Solar panels for Banville Barn ER.
Ref: PU/23/1512 Pepperpot WR. pre planning request to determine if permission required to change from commercial to dwelling.
The above all sent by email to councillors and there were no objections to any.

23/114. TO DISCUSS COMMUNICATIONS

Cllr. Memish: In addition to the website, notice boards and newsletter, suggested that social media could be used more to inform residents of the general work done by the PC. There was a general agreement that this is the way forward. After discussion, the Chair asked if councillors were willing to work with Cllr. Memish and bring ideas for discussion. Cllr. Baker is attending an online course about Digital Engagement in September and the result could work with others towards a presentation for the October meeting. Cllr. Smith suggested a public consultation.

23/115. ALLOTMENTS

To hear an Inspection report. Done on 11th July on all sites. Some tenants will get letters about neglected plots and misuse of the land. The Clerk would be given a list. The tree and hedge work on Moyes had been finished. A draft of a lease for plots at Wyndham Park had been circulated. The Chair indicated that it would need more work or a short amenity land lease could be sought. Cllr. Annis suggested that PC should decide if this was the way forward and asked if there was a pro forma lease. There was much discussion. The Clerk would investigate a lease. A terms of reference was produced and would be discussed with the Clerk.

23/116. TO HEAR AND CONSIDER A QUOTE FOR REPAIR TO LUGGER STILE WALL

Repairs to the wall had been agreed some time ago and some parts had been done. This estimate is for further work: Estimate: £4,000.00 (four thousand pounds) including foundations if needed after inspection. £3,200.00 (three thousand two hundred pounds) excluding new foundations.
It was proposed by Cllr. Gurney seconded by Cllr. Hawkins and agreed that the estimates be accepted.

23/117. TO DISCUSS AND CONSIDER FOOTPATH ADOPTERS

(Councillors to each take on and Walk a footpath to check condition and report) List provided by Clerk. this was discussed and Councillors agreed to take on paths and names were allocated.

Also general cutting in connection with NCC. Cllr. Smith reported on work that he’s done with other councils and has worked to a NCC proforma form and their cutting regime is altered according to the results sent in. RPC has never heard of this. The Clerk had been in touch with Sarah Price and this “proforma” was not mentioned. However there is a possibility that we could resurrect the regime we had years ago for us to cut paths and get a remuneration for it. Cllr. Smith
will obtain a copy of this form for RPC. Cllr. Baker suggest that the OS map can be used.

23/118. COMMONS – TO CONSIDER POSTS FOR COMMON IN FRONT OF “HOLE IN ONE”.

Cllr. Davidson reported that there are problems of parking on this common and caravans waiting there before they are allowed to enter the caravan site. After discussion it was agreed that a quote would be obtained to put some posts in to stop parking there.
ALSO UPDATE ON GRANT (Chair) A walk around on the commons will be held on 4th August on both West and East Runton commons with our consultant and with Norfolk Wildlife Trust representative. The grant has been officially signed off. Cllr. Davidson asked if we can progress with expenditure of £145.00 for the searches involved.
EAST RUNTON: TO CONSIDER SAFETY REPORT ON PLAY EQUIPMENT. RoSPA.
A report received flagged up some issues on the play equipment. The Clerk highlighted the parts which were mentioned as needing attention.
Cllr. Gurney has contacted NGF Play to obtain costs of replacement swings and will investigate grants.
Options are to replace or repair one part or all. Cllr. Gurney will bring findings to the September meeting.

23/119. TO CONSIDER A REQUEST FROM HOLY TRINITY CHURCH FOR A REGULAR ANNUAL DONATION.

The above was discussed. It was agreed that a regular donation without being asked each time was not ethical and in public interest as any requests for donations would need to be considered with regard to the annual budget. It was agreed to give £600.00 this year to Holy Trinity Church as requested for help for the upkeep of the graveyard, but with a request that it be applied for each year and a reason given. Proposed Cllr. Annis seconded Cllr. Jonas.

23/120. TO HEAR FURTHER REPORT OR QUOTE FOR CCTV IN READING ROOM

Cllr. Baker: Having researched the business of CCTV cameras for the safety of the people who use the Reading Room, has some cameras and a simple system which can be used and would trial these with a view to installation with a cloud account. The trial would be for two or three months and was agreed that Cllr. Baker should go ahead with signing RPC up for the subscription.
There was concern that sound would be picked up but it was confirmed that sound can be disabled.

23/121. PLAYING FIELD – report of meeting if available (Cllr. Jonas).

Cllr. Jonas explained for new members what the Playing Field was used for and by whom. The bank details have been updated and some regular jobs are being done to the pavilion and looking into developing the toilets into disabled friendly.

23/122. ANY UPDATES ON WORK NEEDED ON NOTICE BOARDS (Cllr. Gurney)

Cllr. Gurney has put some temporary boards in the History Society board, but the Clerk explained that the History Society board belongs to the Society and they would repair it.
It was confirmed that the footpath map board belonged to the Coastal Path people of NCC and was in poor condition.

17. FINANCE

ii. Income None this month.
iv. Invoices to agree for payment
npower Street lighting elec £86.26 NALC Training for councillor £36.00 TT Jones Street lighting maintenance/repair £342.10 Chevertons Newsletter £220.00 (Norfolk A2Z) Website charge annual plus work £155.00 Viking Direct Two “A” boards for displays £304.80 Dr. Stump Tree and hedge work £3,480.00 RoSPA Playsafety Inspection play equipment/report £126.00 NALC Training for councillor £39.22 B. Emery Salary £1,142.50 HMRC Tax and NI month end 5th August £298.41 Ben Darling Commons Footpaths 2 months £460.00 Manor Farm ER Hedgecutting £63.00 Adam Jones Greens Common bracken cut £210.00 Beverly Memish Items related to Allotment show £244.97 The above were all agreed.
The allotment show came within budget as agreed last year. It would be agreed again next time.

v. TO HEAR A REPORT FROM INTERNAL CONTROL OFFICER Cllr. Smith.
Cllr. Smith had researched the role of Internal control officer. The role is to show parishioners that money is being spent in the correct way. Cllr. Smith would like to see all invoices in parish council

It would benefit our bank account if some of the capital could be moved into a high interest account. It was agreed that the Clerk would work with Cllr. Smith to find better interests.

23/123. CORRESPONDENCE FOR INTEREST not dealt with above.

None.

23/124. MEMBERS REPORTS for information only not included above.

Cllr. Gurney has been researching costs for rotovating the ground at Moyes Close with a view to installing a communal garden. This has not been decided yet by the parish council but would be on an agenda to decide what actually this area will become and how to pursue it as various options have been put forward in the past.
Cllr. Nichols on behalf of a parishioner about the footpath along the golf course is in a poor state.
Some discussion took place. The Clerk has contacted the Links and a local landowner also has been contacted. The path is not one which the parish council cut. Cllr. Nichols also reported concerns about the position of the new bench on Top Common as it is a wet area. Discussion took place on that.
Cllr. Jonas asked that Mill Lane verge could be cut. Manor Farm will do a cut.
Cllr. Smith offered to check the path up to the allotments.
Cllr. Annis reported that a brass band had been booked for the Christmas event at West Runton and the date would be 9th December.
Cllr. Edwards asked if there could be a sign to point dog walkers to the waste bin across the road.
Cllr. Gurney offered to cut the bracken obscuring the said dog waste bin.
Cllr. Memish had been asked if WR Station adopters could be supported by letter to ask if trains stopping at West Runton Station on each run on Sundays, could be reintroduced, instead of every other run. The letter would be sent.
Cllr. Gurney asked if Neighbourhood Plan could be on the next agenda.

23/125. TO CONFIRM, DATE TIME AND PLACE OF NEXT MEETING.

September 26th West Runton Church Hall 7:15pm.

Signed       S. Gurney           Chair Date 26 Sep 2023