Runton Parish Council

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 19TH DECEMBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: In the Chair. Mr. S. Gurney
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, The Clerk, Ms. B. Emery. Two members of the public.

23/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

23/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Smith, Cllr. Nichols and Cllr. Davidson. Also Cllr. Eric Vardy (NCC)

23/179. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

The minutes having been circulated beforehand were agreed by all as a true record of the meeting.

23/181. MATTERS ARISING for information only.

None.

23/182. CLERK’S REPORT

The Clerk reported letters had been sent to defaulters in allotment rents. Also letter about fly tipping sent to Treehaven (no reply).

At this point the Chairman allowed a late member of the public to speak concerning flyers having been sent.
Also at this point Cllr. Kim Toye had arrived and was invited to give a report: Points mentioned were:
* The news that the water quality in East Runton was now excellent which means the Blue Flag award would be reinstated.
* Raised awareness that the telephone system would be going digital by 2025. The Clerk had informed residents in the newsletter.
* Cllr. Toye had been asked about the marquee at the Links, but there was confusion about which construction it was. The Clerk confirmed that it was the tent being used for items for the now refused lodges. This would be looked into.
* The situation of the flooding in East Runton was brought up and Cllr. Toye has spoken to Cllr. Eric Vardy. Cllr. Gurney explained the situation again and it was suggested that Mr. Steve White (Highways) should be contacted and MP Duncan Baker be informed this time, as this is an ongoing situation which has been reported many times.
* There was concern that a ditch had been filled in near 2nd tee of Golf Course at The Links. Cllr. Toye would investigate.
* Cllr. Annis asked about the continuing placement of the orange “hare” at Dormy Hotel. Cllr. Toye informed that the owners had not been asked to remove it although there had in the past been some complaints.

23/183. PLANNING

To consider applications;
Decisions issued by NNDC for: PF/23/2232 Slade Court new windows – Approved
PF/23/2277, Corrigans Cromer Rd. Alterations to dormer – Approved
PF/23/2238 Northenden Cromer Rd, Extension – Approved.
Cllr. Debacker asked if there had been an application for a building in Renwick Park lately. The Clerk had not received anything as yet.

23/184. TO HEAR A REPORT ON COMMONS AND WORK ON RETTING PIT

Cllr. Davidson has a report on this, but is not present, therefore the matter is deferred.

23/185. TO AGREE TO IMPLEMENT A POLICY FOR BIODIVERSITY

A policy had been circulated. Cllr. Smith promoted this and the Clerk said it was necessary to accept it before January. The motion to accept the policy as it stands was proposed by Cllr. Gurney and agreed by all.

23/186. TO CONSIDER PROVIDING APPRECIATION FOR VOLUNTEERS (Newsletters)

Cllr. Annis had suggested a small token of appreciation for our volunteer deliverers outside of the Parish Council. Also for the people who cut the grass near the Retting Pit.
It was agreed that boxes of chocolates would be purchased and delivered as soon as possible.

23/187. TO CONSIDER PROVIDING A NOTICE BOARD FOR RENWICK PARK AREA

After discussion it was confirmed by the Clerk that the Parish Council own the one on The Hurn, but that all the others there belong to someone else.
Cllr. Gurney suggested another board for further up the common in ER. The costs of two boards would be looked into.

23/188. TO AGREE AND SIGN BARCLAYS MANDATE TO ADD THE CLERK

This matter had been agreed at a previous meeting and signatures were needed by the Chair and Vice Chair to further the matter and then apply for online banking. Cllr. Gurney signed the document and the Clerk would collect a signature as soon as possible from Cllr. Davidson (chair).

23/189. TO HEAR ANY FURTHER REPORT ON ALLOTMENTS

West Runton and Moyes Close had been inspected. Cllr. Annis gave a report including a plot only paying £20 instead of £30. The Clerk explained that this was because the access path was on their plot. It was thought that it should not have been reduced and the Clerk would reinstate the £30.00.
Agreed. Most have seemed okay for winter. The refuse/waste heap at WR had been inspected and Cllr. Annis had asked two contractors about removing it but it would be expensive and advised that it isn’t necessary. No decision to remove them was taken.
One plot at Moyes was unused and the Clerk explained the reason.
Another tenant had asked if a plot could be kept on as he was taking the adjacent one and asked if he could cut some branches off the tall trees. Permission would not be granted for this work to be done by the tenant. Also the tenant would be asked to relinquish the plot 5c at the west end. The middle plot had not been done but the tenant had promised to do work. A second letter would be sent. The plot would be checked again in Spring.
Plot 1 was discussed and Cllr. Edwards was to take it on. It was agreed that because of a lot of inherited rubbish it would need a skip. It was agreed that a skip would be ordered for the last week in January. Cllr. Gurney had walked around Lugger stile and all seemed fine. Cllr. Memish reported that a plan of action would be presented before the January meeting and invite Wyndham Park tenants to an informal meeting to show them the plan. Cllr. Memish would inform the Clerk when the meeting was needed and letters would be sent.

23/190. TO CONSIDER THE IDEA OF SWITCHING OFF STREET LAMPS AFTER MIDNIGHT

The Clerk advised that it may mean having timers fitted to all the lamps and consulting residents as it was objected to once before.
After discussion it was thought not to be necessary. Highways would be asked about the possibility of sensors activated by car headlights to allow the lights to be off for overnight.

23/191. TO AGREE A TERMS OF REFERENCE FOR THE EVENTS GROUP

The TOR had been circulated and was presented by Cllr. Gurney. Accepted and agreed by all.

23/192. FINANCE

i. Income
Caravan site rent for 2023 – 2024. £30,000.00
RPA – (Stewardship payment) £724.50
ii. Direct Debits to report
npower for street lighting electricity £108.51
Unicom – Tel/broadband/office electricity 171.48 October-November
Unicom – Tel/broadband/office electricity £294.07 November-December
iii. Invoices to agree for payment
Viking Direct – calendars/diary/paper/envelopes £96.18
Adam Jones – work on ponds in East Runton £580.00 includes disposal of waste
West Runton Church Hall 2023 bookings £126.00
Barbara Emery – Salary to report £1211.73
HMRC Tax and NI to report £327.77
DJ Clack – re: items for Christmas event £124.58
Chevertons – newsletters £220.00
CB Arnold Ltd – Retting Pit dredging £237.60
INVOICE FROM NCC TO APPROVE FOR PAYMENT £24,000.00 Agreed to part pay
£8000.00 (eight thousand pounds) to start the legal parts.

23/193. MEMBERS REPORTS

Cllr. Debacker had spoken to Anglian Water about the work on WR Top Common proposed by them as there was concern for the toad migration. AW confirmed that it should be finished by February.
Cllr. Annis reported on a very good turnout and evening’s entertainment at the Carol service/tree light switch-on at West Runton supported by about 100 people. The Chairman thanked everyone concerned. It was agreed to book the band again for next year.
Cllr. Memish confirmed the councillor surgeries for 2nd January at Reading Room East Runton and 26th January at Church Hall West Runton.
Cllr. Gurney – West Runton allotments would like to amend numbering system as the numbers don’t seem to make sense. Intends to number differently. The Clerk pointed out that nothing can be agreed under members reports.
Cllr. Gurney listed achievements by the Parish Council in the past year. The list would be reported in the newsletter and included, the new “trod” under the bridge, good Christmas shows. Ponds work, events as the Vegetable show with ideas for another event this year and the reduction in speed for West Runton being implemented with Highways.

23/194. COUNCILLORS TO RECEIVE CALENDAR OF MEETINGS FOR 2024

The Clerk had circulated the calendar and gave out cards with into on councillor information and dates of meetings.

23/195. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Scheduled for Tuesday 23rd January 2024 at West Runton Church Hall.
Meeting closed at 8.40PM

Signed C. Davidson Chair. Date 23rd January 2024

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON WEST RUNTON CHURCH HALL 28TH NOVEMBER 2023 COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R Annis, Ms. T. Edwards, Ms. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Barbara Emery. Cllr. K. Toye for NNDC. One member of the public.

23/160. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Cllr. Toye gave a report from NNDC and spoke about meeting with the action group for
West Runton road safety. The Local Plan had been submitted. Also spoke about finance
policies and the latest Finance Review.
Cllr. Annis asked if the reasons for the temporary structure at the Links having been
allowed to stay there until August 2024, could be confirmed.
Cllr. Davidson asked if anything was known about the drainage ditch filled in by the Links,
in preparation for possible lodges being built, permission for which is refused. This is
possibly an important wildlife site for amphibians and toads and may compromise the flow
of water into the Retting Pit. Cllr. Gurney asked if the matter of surface water not draining
in Greens Lane could be looked at. The above matters would be looked into.
Cllr. Davidson asked if, when the Local Plan is considered, the Clerk be informed of any
issues which may affect Runton.

23/161. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Smith, Cllr. Baker. Also Cllr. Vardy (NCC).

23/162. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None declared.

23/163. TO AGREE THE MINUTES OF MEETING HELD 24th OCTOBER 2023

The above minutes were agreed as a correct record of the meeting and signed by the Chair.
Proposed SG seconded KJ.

23/164. MATTERS ARISING

None.

23/165. CLERK’S REPORT

Reported that the newsletter should be printed by the weekend. The matter of telephone lines being changed to digital had come to attention and this had been briefly highlighted in the newsletter.

23/166. PLANNING

Planning next meeting
PF/23/1977 Grantchester, Cromer Rd WR extension. No comments
PF/23/2277 Corrigans extension. No objections
RV/23/2348 Brambles: variation of conditions to allow raising roof. No objections.
PF/23/2328. 20 Renwick Park replacement dwelling. Overlarge but no objections.
PF/23/2232. 24 Slade Court – replacement windows pvc. No objections
2238 Northenden – extension – No comments
2494 Dilleys Leap extension. No objections.
PF/23/2496 single dwelling for Richard Brownsell – Approve.
The Clerk reported that NNDC had said that they enforced the removal of the sign for the Dormy Hotel and the erection of a smaller one has been installed.
Also reported that reasons given by an NNDC director to allow the marquee to remain at the Links Hotel, was to use until the constructed cabins are moved to another site and had used discretion to allow the tent to remain until August 2024. It was agreed to express formal dissatisfaction.
Cllr. Gurney had attended a planning training session.

23/167. TO CONSIDER SIGNING THE AGREEMENT TO RELEASE FUNDS TOWARDS THE REDUCTION OF SPEED IN WEST RUNTON. ALSO TO APPROVE THE FORMING OF A COMMUNITY SPEEDWATCH GROUP

The above was discussed again in detail during which there were still concerns by Cllr. Nichols that speed reduction wasn’t enough. Members had been informed that when the process went to consultation, there would be provision for extra mitigating measures to be considered. Cllr. Jonas asked if a representative from Highways could come and speak to a meeting. The Clerk reported that this was asked but only a remote meeting was offered, which had taken place. However the release of funds had been approved at the last meeting to go ahead and the agreement was agreed for signing. The signed copy would be posted. The funds will not be released until the signed agreement is returned.
Cllr. Davidson will try to get another call with Mr. Reilly to confirm some details.
The Parish Council agreed approval for the Community Speedwatch Group.

23/168. COMMONS.PONDS – To consider a quote for work on the Retting Pit.
and hear an update on progress on the Commons Management Plan.

Cllr. Davidson reported that the final draft management plan had been received for the work and the commons management group will present a précis of it at the January meeting, but the full version will be available. Also the Retting Pit quote was for £2,100.00. However Cllr. Davidson had been contacted by one of the contractors who had met to discuss the larger Retting Pond project,and was keen to meet again with the digger driver. The meeting took place and a verbal quote was given for much less for the same work. Verbal quote about £1000.00. It was agreed to delegate Cllr. Davidson and Cllr. Gurney to make a decision on which contractor would supply the work.

23/169. ALLOTMENTS To consider further the proposed Wyndham Park amenity agreement with regard to the solicitor’s questions. These had been circulated.

Also consider possible removal of a spoil heap on West Runton plots.
Cllr. Davidson: The situation of Wyndham Park had been going on for decades as it is. A solicitor had been contacted and had asked questions which needed to be considered. It was thought to be a difficult situation to deal with in a simple agreement. Cllr. Memish reported that originally it was hoped that the plots could be put into a better order and some of the overgrown shrubbery removed to enable easier inspections. The Clerk pointed out that historically the plots had been accepted by the Parish Council as extensions of the gardens. Cllr. Edwards agreed that the plots need tidying. An idea put forward was to have an informal meeting with the residents to get a feeling of what they would want and inform them of the issues. It was agreed to implement this before the PC meeting in January. Proposed CD seconded SG. All agreed.
Cllr. Annis confirmed that the heap of spoil at the end of one plot at W. Runton site was the result of dumping from various plots over the years. Claims, that it was put there after a fence was erected were refuted. There was no digger used in the construction of the fence. Other contractors who had worked on different issues including the fence erectors had been asked if the heap could be removed, but it was thought too difficult to get trucks in. No decision was made.
Cllr.Gurney had purchased posts and numbers to enable the plots on all sites to be numbered as had been agreed at a previous meeting.

23/170. TO AGREE TERMS AND CONDITIONS FOR WORKING GROUPS

TORs had been circulated for the Commons Working Group and the Allotments Working Group. Circulated and seen by all it was agreed that both should be accepted. Proposed CD seconded BM. Still needed was a TOR for the Events Working Group. Cllr. Gurney would produce one.

23/171. TO CONSIDER HIRING CLEANERS FOR THE READING ROOM

Cllr. Davidson explained that it should not be the Clerk’s job to clean the office and meeting room and could ask a person she knows. Cllr. Hawkins offered to approach the cleaner for the village hall. This was accepted, but the Clerk asked how she would be paid as we can’t pay in cash. An invoice would be needed. The hiring of a cleaner was the proposal by CD seconded by SG and agreed.

23/172. TO DISCUSS THE BUDGET AND DECIDE THE PRECEPT FOR 2024-2025

The Clerk had produced the budget and with Cllr. Davidson had scaled it down for ease of understanding. The figures were discussed along with the precept amounts over the past few years. It was thought that although the capital bank account was healthy, the revenue was likely to be in deficit. Cllr. Annis asked about the movement of funds to get higher interest. Cllr. Smith had looked into it and a business account cannot have the same rate of interest as a personal one. The Clerk informed that any movement of funds would need to be implemented by signatories. No further decision.
The precept in the past had been kept very low. An increase of 5% was suggested by Cllr. Davidson based on the figures. Cllr. Gurney had calculated that the increase would result in only £21.61 per annum for council tax payers.
After discussion it was agreed to approve the budget proposed SG seconded CH.
Motion proposed to request a precept of a 5% increase on the £15000 previous figure. Proposed CD seconded PN agreed by all.
Regarding the income, Cllr. Davidson had asked about the proposed POP cabinet which would have generated some income from rent of a piece of the playing field. The Clerk confirmed that the planning application had been withdrawn and no more was heard.

23/173. TO HEAR THE FIGURES OF THE NATIONAL PAY AWARD 23-24

The details had been circulated and were explained by the Clerk including it being back paid to April 2023. It was accepted that the figures for the back pay were correct; proposed CD seconded SG.

23/174. FINANCE

i. Income allotment rents of £1540 so far.
ii. Direct Debits
Unicom – water on allotments £50.05
npower – street lighting £97.30
iii. Invoices to agree for payment.
Benthams for inks £46.80
J. Lynes electrical work £319.02
Barbara Emery salary&backpay £1696.94
HMRC tax and NI £532.65
Ben Darling – footpath £60.00

23/175. MEMBERS REPORTS

Cllr. Nichols brought up the subject of the Ploughlet Trust. The Clerk explained the situation so far. Cllr. Davidson and Cllr. Nichols would liaise to find a way forward.
Cllr. Gurney asked for the Top Common pond to be considered for silt removal, possibly
to couple it up with the Retting Pit work. Also reported street lamp not functioning south
of bridges ER. The Clerk would report. Also an oak tree branch overhanging Church
Lane.
Cllr. Edwards – would like to see street lights switched off in High Street at night. The
Clerk explained that they were Highways lamps and on an ‘A’ road. It may be possible to
do this on footway lighting. Agenda item for December.
Cllr. Debacker – asked when Anglian Water are to do the work across the common in
connection with the borehole as it should have been done by now. Also concerned about
cars parking on the white line near Renwick Park. Could be reported to Highways but not
illegal parking.
Cllr. Annis – reported councillor surgery on Friday morning at the Church Hall. Regarding
the lights switch on and carols, a gazebo will be found for the evening. All is progressing
and the Clerk would print carol sheets. Cllr. Annis also reported that the piling on the
slipway at West Runton beach has been repaired to stop the tide creating dangerous holes on
the slipway slope.
Cllr. Davidson – West Runton common has had branches dumped on it possibly from
nearby properties. The Clerk would write to find out.

23/176. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Confirmed as Tuesday 19th December East Runton Reading Room 7:15pm

The meeting closed 8:55pm.

Signed Chairman Date

 RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 24TH OCTOBER 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mr. P. Nichols, Mr. R. Smith. The Clerk, Ms. B. Emery. Cllr. Eric Vardy (NCC)

23/145. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Cllr. Eric Vardy gave a report and talked about drainage and the support he gave for the feasibility study for West Runton which had helped to progress the scheme. Cllr. Nichols asked if particular attention could be paid to drains from Davy Hill past Manor Farm as many times Highways had been asked to deal with the flooding and it is still a problem. Cllr. Vardy agreed to pursue this.
Two members of the public had arrived and were allowed to speak. They wanted to find out what the scheme would be with West Runton speeding etc.

23/146. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. B. Memish apology, reason given and accepted.

23/147. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

none.

23/148. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

The minutes had been circulated and it was proposed Cllr. Annis seconded Cllr. Gurney that they be accepted as a true record. Agreed.

23/149. MATTERS ARISING for information only.

Cllr. Davidson was concerned that though the Links application for lodges appeal had been dismissed, the temporary structure was still there. Cllr. Davidson asked the Clerk to check with NNDC.
Concerning the play equipment also, it’s not clear who is overseeing the work. Cllr. Gurney is looking for more quotes. The Clerk reported receiving an email about lottery funding.
Cllr. Davidson also asked about the Neighbourhood Plan. The Clerk explained the criteria. Cllr. Gurney had agreed to be instigator. Agenda for a future meeting.

23/150. CLERK’S REPORT for information only.

Clerk reported that the trod was damaged in the flood but had been repaired. Building regulations had been received for the new windows – Reading Room. The five-year-certificate had been carried out for the building and the clerk confirmed that she tested the safety lights over the doors regularly. Reported that the road will be closed A149 West Runton for two sessions of five minutes for the Scouts march on remembrance Sunday 12th November.

23/151. PLANNING

To consider applications; Woodhill approved. Also Squirrel Copse, Briarwood, Old Barns at The Hall. All minor and no objections.It was reported that the Dormy Hotel sign has been taken down. The Clerk would check with NNDC planning to find out if they enforced the removal.

23/152. COMMONS – Grants pond clearance to discuss.

Cllr Davidson had met with a representative from the County Council to discuss the proposed grant funding for clearance of the Retting Pond. She was informed that the nature of the proposed work did not meet the requirements of FIPL grant funding, as it was only restoration and not improvement. She was also informed that the existence of NZ Pygmy Weed in the pond meant that any work carried out should ensure that the problem was not made worse. So Cllr Davidson said that this winter the plan would be to clear the ditches leading to the pond, and clear the excess vegetation on the front edge, to improve water supply. Cllr Davidson also reported that she had received a first draft of the Commons Management Plan. She hoped to be able to circulate the plan to the next meeting.

The Clerk was asked if work could proceed without a formal quote.
The Clerk advised that as the work had already been agreed, it could come under the normal Commons budget. A large amount for work not agreed would have to be ratified at a meeting.
A grant has been given towards equipment.
Cllr. Debacker reported that the litter bin and dog waste bin has been damaged and the finger post is still crooked at the corner of Station Close. The Clerk has reported the finger post. Cllr. Lerego and Cllr. Annis will have a look at it.

23/153. ALLOTMENTS

Cllr. Annis reported that the allotments would be inspected next month and asked about plots that had been sent letters. The Clerk had not had replies from any except for the lady at Moyes on the small plot who has promised to do work to bring it up to standard. There is now one free there which one of the existing tenants wants to take on. There are now three plots free at Lugger Stile.
One of which is being taken soon. A plot at West Runton had not been done for a while but this was being sorted out now.
Wyndham Park new agreement was discussed and definition of an amenity land agreement was to be asked from our solicitor. The Clerk explained that they would need information on what was needed but it was agreed to go ahead with the request to Hayes and Storr for a tenancy agreement for amenity land. Cllr. Annis and the Clerk to discuss the agreement.
The Terms of References was discussed and the Clerk would send out a template.

23/154. MOYES CLOSE Re: Community garden or tree planting.

Tree planting had been agreed last December and discussion took place on types of tree and whether fencing would be needed. It was proposed by Cllr. Nichols indigenous trees with low maintenance of appropriate number, seconded by Cllr. Edwards and agreed by all. Norfolk Wildlife Trust would be asked to suggest appropriate trees for the area. The Clerk asked who would be ordering. Cllr. Nichols would look into it.

23/155. TO CONSIDER SPENDING/PURCHASE OF CHRISTMAS TREES AND OTHER EXPENSES.

Cllr. Edwards reported that West Runton Corner House Café have ordered the tree and posters and have done a lot of work towards it and have just asked for a contribution for mulled wine. A brass band is booked, but would need shelter eg; gazebo.
Cllr. Baker would provide a gazebo. At East Runton Corner Café has made progress. It has been decided not to accept the kind offer of a free tree from a parishioner as it involves too much work and cost. A tree would be ordered from Edgefield Nursery as before.
Regarding the budget: Mulled wine and brass band Cllr. Davidson proposed a budget of £200, all agreed.

23/156. TO CONSIDER THE LAYING OF THE PARISH COUNCIL POPPY WREATH ON 12 NOVEMBER.

The Clerk reported that it is usually done by the Chair and has been in touch with the person responsible who would deliver the wreath to the Clerk and she would take it to Cllr. Davidson.
The donation was discussed. The cost of the wreath is £25.00 but a larger donation was always made. It was unanimously agreed that £75.00 would be donated this year. Cllr. Edwards asked if perhaps some councillors could attend the service. Cllr. Jonas was tasked with erecting the “Tommies”. This would be done for the week before and the week after.
Cllr. Gurney is getting the Roll of Honour framed for the Reading Room, a kind gesture.
Cllr. Baker reported there was to be a Council led a beacon type event for the anniversary of D Day next 6th June. An event will be considered. The Clerk would send around details.

23/157. TO HEAR UPDATE ON WORK FOR TRAFFIC CALMING WEST RUNTON

Cllr. Davidson reported on the meeting held this morning by Teams. Attended by Cllrs. Davidson, Gurney Annis and Smith and the Clerk, with Tony Stepney and Steve White of NCC Highways.
Clarification was needed as to what Highways would recommend and be prepared to do. The Parish Council’s pledge was up to £24,000 to have work done to reduce the speed limit and it was agreed that if the work cost less then there would be a refund and if more then County Council would fund it. This option of a reduction in speed to 20mph was on the table.
We were told that when the process was started it was possible during consultation to suggest more mitigating work. This was discussed in depth. The only money paid so far is for the feasibility study which was £1500 and the other £1500 was paid by Cllr. Eric Vardy (NCC)
CD After discussion it was proposed by Cllr. Davidson seconded by Cllr. Nichols that the proposal by NCC Highways should be accepted to begin the process. On being put to the vote it was unanimously agreed. Cllr. Davidson will make contact to enquire at what point other suggestions could be made.

23/158. FINANCE

i. Income: £7500.00 Precept
ii. Direct Debits paid:
npower £86.65 Street lighting
Unicom £104.04 Broadband/electricity
Unicom £122.47 Water allotments
Anglian Water £38.83 Water Reading Room
iii. Invoices to agree for payment:
Ben Darling £90.00 Grass cutting
NNDC £1208.00 Election fee
Chevertons £220.00 Newsletter
TT Jones £46.30 Street lighting maintenance
Adam Jones £1650.00 Cut and collect on commons
Royal British Legion £75.00 Poppy Appeal wreath
Barbara Emery £1142.50 Salary
HMRC £298.41 Tax and NI
The above were all accepted and agreed.
INTERNAL CONTROL OFFICER REPORT Regarding the investment it is not possible for a business account to get the same interest rates at a personal account. Any looked into need one year deposit tied up. Cllr. Smith would continue to look into it. Cllr. Davidson asked if authority could be given to the Clerk to invest £85,000 in a provider to be considered at a later date. The Clerk advised that the principle of investing an amount can be agreed but the actual provider should be agreed at a meeting. Cllr. Gurney offered some figures he had researched. Much discussion took place. Options were Nat West for one year or building society paying interest monthly. Cllr. Gurney proposed investment of £85,000 in Nat West seconded by Cllr. Annis and approved by all. This was guaranteed by SES. The budget would be on the agenda next meeting.

23/159. MEMBERS REPORTS

Cllr. Debacker – on corner of Renwick Park the sign for West Runton is obscured by vegetation.
Cllr. Edwards – tree across the footpath behind the Methodist church, bamboo overhanging from nearby property and dog waste is prevalent.
Cllr. Gurney – oak trees on land beside Church Lane ER were overhanging. Also Cllr. Gurney has trimmed the ditches into Top Common. Ask the contractor if a sixth cut could be done.
Cllr. Annis – vegetation overhanging the boundary of “The Stance” Water Lane WR.
Cllr. Smith – attended the Coastal Management online event concerning the coastline east of Cromer and will send the url to anyone who would like to have it.
Cllr. Davisdon – the small ditch we had cleared across and in front of houses on Lower Common West Runton is working and keeping water from the houses.

CORRESPONDENCE

non not dealt with above.

Signed C Davidson Chair. Date 28th November 2023

RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 26TH SEPTEMBER 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Cllr. S. Gurney – In the Chair. Cllr. C. Hawkins, Cllr. R. Smith, Cllr. B. Memish, Cllr. A. Debacker, Cllr. M. Lerego, Cllr. P. Nichols, Cllr. G. Baker.
The Clerk Ms. B. Emery. Two members of the public.

23/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Members of the public spoke of their concern for the safety in West Runton street. A
group is being formed to liaise with the Parish Council who are furthering their
communications to get a scheme implemented by Highways. The details of this was
outlined by the Chairman. The group would be kept informed.

23/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Annis, Cllr. Edwards, Cllr. Jonas and Cllr. Davidson. Reasons given and accepted.
NCC Cllr. E. Vardy and NNDC Cllr. K. Toye also tendered apologies.

23/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

Cllr. Debacker declared an interest in Planning PF/23/0333

23/129. TO AGREE THE MINUTES OF MEETING HELD 25th JULY 2023.

The above having been circulated previously were agreed as a true record of what took
place and signed by the Chairman.

23/130. MATTERS ARISING

None to report

23/131. CLERKS REPORT

Windows are installed in Reading Room. Had a visit from planning dept to check because of conservation area. We were informed before that planning not needed because they were the same. A photo had been sent as requested of the originals.
Parishioner has again complained about the large puddle of water on ER common. It has been explained that the Parish Council have no powers to do anything.
A parishioner asked for a street lamp to be installed on Lower Common north of the bridges. The Parish Council are concerned with conserving energy, therefore no more street lamps would be considered at this time.

23/132. PLANNING

PF/23/1568 – 28th July Conversion of garage, raising roof for accommodation. at Squirrel Copse East Runton – No objections
PF/23/1596 – 1st August Several major alterations and upgrades at Camping & Caravan Club Holgate Lane West Runton. No comments made except that dog waste bins were needed.
PF/23/1599 – 3rd August Single storey extensions to front and rear of dwelling, replacement of external materials and windows. at Briarwood, East Runton. No objections.
PF/23/1630 – 4th August Single storey side and rear extension alteration to roof to provide accommodation external alterations and garage. at The Nook West Runton. No objections.
Original Ref: PF/21/0694 The Links Hotel West Runton – appeal dismissed.
PF/23/0333, new Dwelling at The Stance Water Lane West Runton – previously no objections. Some discussion and the comment remains the same.

23/133. COMMONS/PONDS/PURCHASE OF RAKES FOR POND WORK AT WR

Rakes will be purchased with today’s cheque signed. Agreed by all.
Commons have been cut and Anglian Water is soon to be changing the switch on the borehole to allow water to fill the Spring Pond as reported by Cllr. Debacker. Cllr. Davidson will update when she is back in October. Cllr. Debacker also reported that some Himalayan Balsam has been cleared from the Spring Pond. Top common East Runton pond needs attention, also Lower common pond.
A contractor does some clearance for us in autumn.

23/134. ALLOTMENTS CHECK OR REPORT

Letters have been sent to offending tenants. Notice to Quit sent and placed on plot 8 Lugger. This plot and one other will now be re-let. The allotment group would check up on other plots previously deemed untidy.

23/135. TO CONSIDER REPLACEMENT OF SWING SET AND HEAR QUOTES

The need for new swings was discussed and two quotes have been obtained. One more will be sought and registration has taken place for a grant initially. Cllr. Nichols offered details of another local company. Cllr. Smith asked if a path to the play area could be laid to enable access to a possible installation of equipment for disabled. This was thought not possible as it is common land.
It was agreed that replacement should take place with funding if possible. Two flat seats and two cradle seats. The Clerk advised that to apply for funding we need to have all quotes and details to hand.

23/136. TO HEAR A REPORT OF THE INSTALLATION OF CCTV AT READING ROOM

Cllr. Baker, had installed the “Ring” system, was monitoring it at the moment and explained the operation. It was agreed that it is an acceptable form of CCTV. An account would need setting up for the Parish Council to take this forward costing approximately £80.00 per annum. It was agreed to make the system permanent. Cllr. Baker offered to donate the cameras. When online banking was set up this could be implemented. This was being done with the bank as soon as it can be put in place.

23/137. TO CONSIDER INITIAL STEP TOWARDS A NEIGHBOURHOOD PLAN

Cllr. Gurney was interested in taking a plan forward and explained that it was a long term
operation which would involve mostly parishioners with the Parish Council as the
responsible body. Cllr. Baker had a sample of a Neighbourhood Plan and read out a
paragraph. After some discussion it was generally accepted to look into a plan
initially. The Clerk advised that some training is obtainable from time to time with NALC.

23/138. TO AGREE DISPENSATION TO ALLOW COUNCILLORS TO VOTE ON PRECEPT

The Clerk explained why the above is necessary as all councillors as tax payers would have pecuniary interests in the amount of precept set. This dispensation is renewed every three years and at an election. It was agreed to accept the dispensation and it was signed by the Chairman. Proposed by Cllr. Nichols, seconded by Cllr. Hawkins.

23/139. TO AGREE THE HIRE OF THE MARQUEE AND APPROVE HIRE AGREEMENT

The Clerk had produced a simple hire agreement in case anyone asked to hire the marquee. The agreement had been circulated and accepted as a usable document.

23/140. TO SET UP A WORKING GROUP TO OVERSEE COMMUNICATIONS WITH
HIGHWAYS REGARDING THE WEST RUNTON TRAFFIC CALMING MEASURES

Cllr. Annis had offered to be part of the group. Others appointed were, Cllr. Gurney, Cllr. Memish and Cllr. Davidson as Chair. Agreed.

23/141. FINANCE

AUGUST
i. Income: Received £100.00 being wayleave from UK powernetworks
ii. Direct Debits paid:
Unicom water for allotments £122.50
Unicom for Tel/Broadband/Reading Room Elec £49.17
npower – street lighting electricity £88.32
iii. August Invoices retrospective agreement
Beverly Memish reimbursement for RAGS £244.97
Kevin Richardson – commons/playing field £962.00
NALC training £201.60
Ben Darling – footpaths/commons £330.00
Barbara Emery – salary £1142.50
HMRC – tax/NI £298.41
SEPTEMBER
i. Income – none to report
ii. Direct Debits paid
Unicom – Tel/Broadband £118.38
npower Street lighting electricity £87.56
Unicom – water on allotments £118.51
iii. Invoices to agree September
Toolstore for rakes £360.00
North Norfolk Plastics – windows £2178.22
Ben Darling – Commons £180.00
NCC – data request – regarding grant £174.00
NNDC dog waste and general waste bins £3123.12
Barbara Emery – salary £1146.46
HMRC Tax/NI £298.61
RG Brownsell – Lugger wall repairs £3563.82
Kevin Richardson commons/playing field £728.00
PKF Littlejohn – External audit £378.00
SLCC – subs £187.00
Beverly Memish – reimbursement RAGS £68.42 items for event
Above all accepted and agreed.

23/142. CORRESPONDENCE

Parishioners complaint of noise nuisance. Clerk directed him to NNDC.
Parishioners complaint of having trouble with Beach Road car park. Clerk directed them to the owner.

23/143. MEMBERS REPORTS

Cllr. Nichols reported that some wire from a fence has impeded the cutting of the vegetation along the bridleway/footpath around Incleborough on the Links Hotel side of the path towards the fork.
Cllr. Nichols and Cllr. Gurney would have a look to see if the wire could be removed.
Cllr. Memish expressed thanks that the problem with coaches parking for people to alight close to Boulevard road, has been dealt with. The Clerk had spoken to the police who had liaised with the coach company requesting that they are mindful of the junction when stopping there.
Also there had been a complaint about pampas grass impeding vision at the junction Rosebery Rd/A149. It had been looked at and the grass was back far enough not to be a problem.
Cllr. Memish announced the next Councillor Surgery at West Runton on Friday October 6th and asked for volunteers. Cllr. Smith will attend. Next on on November 7th, at East Runton.
Cllr. Debacker – reports that the West Runton sign in Sandy Lane is not visible enough. Plus the vegetation on Station Rd WR overhanging the road.
Cllr. Smith has studied crime figures and revealed 12 crimes for Runton eg; 5 in WR, 4 in ER in July and has asked for a review of figures as many crimes are unreported.
Cllr. Smith has also looked at investments and has found the best at 6% but will see if rates improve.

23/144. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Confirmed as Tuesday 24th October 2023 at East Runton Reading Room.
The meeting closed 9:00 PM.

Signed  Chairman  Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH JULY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols, Mr. R. Smith.
Ms. B. Emery – Clerk. Also present: Ms. K. Toye (NNDC). One member of the public.

23/107. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Open session agreed. One parishioner expressed concern over a personal dispute. The Chair explained that the Parish Council has no powers to engage in personal matters and went on to clarify that if it involved a councillor, then it must be referred to the Standards Committee through the Distict Council, or if it involved the clerk then it could be dealt with in house. There was also a correct procedure to follow on a form which was available to all.
Cllr. Kim Toye gave a short report from NNDC: Mobile libraries in Runton are inline to be cut. Answered a question about the shelter at West Runton beach and confirmed that it was the property of NNDC. New recycling centre proposed for Sheringham has been delayed. Cllr. Toye will be holding a surgery at West Runton Church Hall. A question was asked about any further information about the owner of the car wash on Cromer Road. WR, but no further info. The Clerk asked if anything could be done about a sewage smell emanating from Moyes Close caravan park. It was being reported. Cllr. Gurney asked about a sign to indicate the toilets in Beach Road ER. The sign was not readable and needed replacement. Cllr. Annis asked if the issue of the toilets being replaced in WR have been resolved and the answer was negative.

23/108. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None.

23/109. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/110. TO AGREE THE MINUTES OF MEETING HELD 27TH JUNE 2023 no discussion to take place on the Minutes except for their accuracy.

The above minutes having been circulated were agreed by all as a true record and signed by the Chair.

23/111. MATTERS ARISING for information or queries only.

No queries.

23/112. CLERK’S REPORT for information only.

To hear update on “Trod” being implemented under the PPB: Having checked with Highways Engineer on 11th July was told that it should be implemented by the end of August.
Footpath alongside Clifton Park had now been registered as a footpath and it has been signed.
The PC was asked also for their support if the “Runton Gap” land could be designated as a wildlife area. English Nature were inspecting it. Cllr. Jonas suggested that PC should lend weight to the effort. The Clerk also reported that the Playing Field lease was with the solicitors and no further report.

23/113. PLANNING

WR. At 3, Golf Close – extension – approved by NNDC.
Consider:
Ref: PF/23/1337 Quorn Cottage Church lane WR – extension etc.
Ref: PF/23/1355 Broadband cabinet playing field application.
Ref: RV/23/1476 Foxgloves ER. Variation of condition.
Ref: CL/23/1459 Land at Thains Lane – lawful certificate application. No comments requested.
Ref: PF/23/1345 Solar panels for Banville Barn ER.
Ref: PU/23/1512 Pepperpot WR. pre planning request to determine if permission required to change from commercial to dwelling.
The above all sent by email to councillors and there were no objections to any.

23/114. TO DISCUSS COMMUNICATIONS

Cllr. Memish: In addition to the website, notice boards and newsletter, suggested that social media could be used more to inform residents of the general work done by the PC. There was a general agreement that this is the way forward. After discussion, the Chair asked if councillors were willing to work with Cllr. Memish and bring ideas for discussion. Cllr. Baker is attending an online course about Digital Engagement in September and the result could work with others towards a presentation for the October meeting. Cllr. Smith suggested a public consultation.

23/115. ALLOTMENTS

To hear an Inspection report. Done on 11th July on all sites. Some tenants will get letters about neglected plots and misuse of the land. The Clerk would be given a list. The tree and hedge work on Moyes had been finished. A draft of a lease for plots at Wyndham Park had been circulated. The Chair indicated that it would need more work or a short amenity land lease could be sought. Cllr. Annis suggested that PC should decide if this was the way forward and asked if there was a pro forma lease. There was much discussion. The Clerk would investigate a lease. A terms of reference was produced and would be discussed with the Clerk.

23/116. TO HEAR AND CONSIDER A QUOTE FOR REPAIR TO LUGGER STILE WALL

Repairs to the wall had been agreed some time ago and some parts had been done. This estimate is for further work: Estimate: £4,000.00 (four thousand pounds) including foundations if needed after inspection. £3,200.00 (three thousand two hundred pounds) excluding new foundations.
It was proposed by Cllr. Gurney seconded by Cllr. Hawkins and agreed that the estimates be accepted.

23/117. TO DISCUSS AND CONSIDER FOOTPATH ADOPTERS

(Councillors to each take on and Walk a footpath to check condition and report) List provided by Clerk. this was discussed and Councillors agreed to take on paths and names were allocated.

Also general cutting in connection with NCC. Cllr. Smith reported on work that he’s done with other councils and has worked to a NCC proforma form and their cutting regime is altered according to the results sent in. RPC has never heard of this. The Clerk had been in touch with Sarah Price and this “proforma” was not mentioned. However there is a possibility that we could resurrect the regime we had years ago for us to cut paths and get a remuneration for it. Cllr. Smith
will obtain a copy of this form for RPC. Cllr. Baker suggest that the OS map can be used.

23/118. COMMONS – TO CONSIDER POSTS FOR COMMON IN FRONT OF “HOLE IN ONE”.

Cllr. Davidson reported that there are problems of parking on this common and caravans waiting there before they are allowed to enter the caravan site. After discussion it was agreed that a quote would be obtained to put some posts in to stop parking there.
ALSO UPDATE ON GRANT (Chair) A walk around on the commons will be held on 4th August on both West and East Runton commons with our consultant and with Norfolk Wildlife Trust representative. The grant has been officially signed off. Cllr. Davidson asked if we can progress with expenditure of £145.00 for the searches involved.
EAST RUNTON: TO CONSIDER SAFETY REPORT ON PLAY EQUIPMENT. RoSPA.
A report received flagged up some issues on the play equipment. The Clerk highlighted the parts which were mentioned as needing attention.
Cllr. Gurney has contacted NGF Play to obtain costs of replacement swings and will investigate grants.
Options are to replace or repair one part or all. Cllr. Gurney will bring findings to the September meeting.

23/119. TO CONSIDER A REQUEST FROM HOLY TRINITY CHURCH FOR A REGULAR ANNUAL DONATION.

The above was discussed. It was agreed that a regular donation without being asked each time was not ethical and in public interest as any requests for donations would need to be considered with regard to the annual budget. It was agreed to give £600.00 this year to Holy Trinity Church as requested for help for the upkeep of the graveyard, but with a request that it be applied for each year and a reason given. Proposed Cllr. Annis seconded Cllr. Jonas.

23/120. TO HEAR FURTHER REPORT OR QUOTE FOR CCTV IN READING ROOM

Cllr. Baker: Having researched the business of CCTV cameras for the safety of the people who use the Reading Room, has some cameras and a simple system which can be used and would trial these with a view to installation with a cloud account. The trial would be for two or three months and was agreed that Cllr. Baker should go ahead with signing RPC up for the subscription.
There was concern that sound would be picked up but it was confirmed that sound can be disabled.

23/121. PLAYING FIELD – report of meeting if available (Cllr. Jonas).

Cllr. Jonas explained for new members what the Playing Field was used for and by whom. The bank details have been updated and some regular jobs are being done to the pavilion and looking into developing the toilets into disabled friendly.

23/122. ANY UPDATES ON WORK NEEDED ON NOTICE BOARDS (Cllr. Gurney)

Cllr. Gurney has put some temporary boards in the History Society board, but the Clerk explained that the History Society board belongs to the Society and they would repair it.
It was confirmed that the footpath map board belonged to the Coastal Path people of NCC and was in poor condition.

17. FINANCE

ii. Income None this month.
iv. Invoices to agree for payment
npower Street lighting elec £86.26 NALC Training for councillor £36.00 TT Jones Street lighting maintenance/repair £342.10 Chevertons Newsletter £220.00 (Norfolk A2Z) Website charge annual plus work £155.00 Viking Direct Two “A” boards for displays £304.80 Dr. Stump Tree and hedge work £3,480.00 RoSPA Playsafety Inspection play equipment/report £126.00 NALC Training for councillor £39.22 B. Emery Salary £1,142.50 HMRC Tax and NI month end 5th August £298.41 Ben Darling Commons Footpaths 2 months £460.00 Manor Farm ER Hedgecutting £63.00 Adam Jones Greens Common bracken cut £210.00 Beverly Memish Items related to Allotment show £244.97 The above were all agreed.
The allotment show came within budget as agreed last year. It would be agreed again next time.

v. TO HEAR A REPORT FROM INTERNAL CONTROL OFFICER Cllr. Smith.
Cllr. Smith had researched the role of Internal control officer. The role is to show parishioners that money is being spent in the correct way. Cllr. Smith would like to see all invoices in parish council

It would benefit our bank account if some of the capital could be moved into a high interest account. It was agreed that the Clerk would work with Cllr. Smith to find better interests.

23/123. CORRESPONDENCE FOR INTEREST not dealt with above.

None.

23/124. MEMBERS REPORTS for information only not included above.

Cllr. Gurney has been researching costs for rotovating the ground at Moyes Close with a view to installing a communal garden. This has not been decided yet by the parish council but would be on an agenda to decide what actually this area will become and how to pursue it as various options have been put forward in the past.
Cllr. Nichols on behalf of a parishioner about the footpath along the golf course is in a poor state.
Some discussion took place. The Clerk has contacted the Links and a local landowner also has been contacted. The path is not one which the parish council cut. Cllr. Nichols also reported concerns about the position of the new bench on Top Common as it is a wet area. Discussion took place on that.
Cllr. Jonas asked that Mill Lane verge could be cut. Manor Farm will do a cut.
Cllr. Smith offered to check the path up to the allotments.
Cllr. Annis reported that a brass band had been booked for the Christmas event at West Runton and the date would be 9th December.
Cllr. Edwards asked if there could be a sign to point dog walkers to the waste bin across the road.
Cllr. Gurney offered to cut the bracken obscuring the said dog waste bin.
Cllr. Memish had been asked if WR Station adopters could be supported by letter to ask if trains stopping at West Runton Station on each run on Sundays, could be reintroduced, instead of every other run. The letter would be sent.
Cllr. Gurney asked if Neighbourhood Plan could be on the next agenda.

23/125. TO CONFIRM, DATE TIME AND PLACE OF NEXT MEETING.

September 26th West Runton Church Hall 7:15pm.

Signed       S. Gurney           Chair Date 26 Sep 2023

RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH JUNE 2023 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Mrs. B. Memish, Ms. T. Edwards, Mr. R. Smith. The Clerk Ms. B. Emery. Four members of the public. Mr. E. Vardy (NCC) Ms. K. Toye (NNDC).

23/090. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

Mrs. Large, on behalf of Holy Trinity Church, requested that the Council give
consideration to a grant towards the upkeep of the graveyard, which they have done in the past. The request would be put on the agenda for July and considered then.
Mr. Vardy gave his report for NCC and reiterated that he would be available if anyone wanted to contact him between meetings. A key interest was his involvement with NCC cabinet who are dealing with the Climate Strategy involving buildings, transport, tourism and working with UEA on climate change and providing space for nature. Mr. Vardy would also like to improve commnication between Parish and County council.

23/091. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Jonas and Cllr. Hawkins, both related work issues. Accepted.

23/092. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/093. TO AGREE THE MINUTES OF MEETING HELD 23RD MAY 2023

The above minutes having been circulated beforehand were accepted and agreed as a true record of the meeting and signed by the Chair.

23/094. MATTERS ARISING

Cllr. Annis asked if minutes could be annotated with action points. Cllr. Davidson explained that it was in hand.

23/095. CLERK’S REPORT

The Clerk reported that the new windows for the Reading Room were now on order.

23/096. CO-OPTION OF CANDIDATE(S) FOR OFFICE OF COUNCILLOR

Councillors have received applications and bios of Alex Debacker and Mark Lerego
Both candidates were asked if they wanted to add any comments and Mr. Lerego elaborated on his bio already sent. Councillors agreed by a show of hands unanimously to co-opt both candidates onto Runton Parish Council. They then joined the meeting.

23/097. PLANNING

To consider and decide on planning applications where materials may be delivered on the commons. Cllr. Davidson explained the situation on West Runton common which has affected a group of parishioners in the area, where a temporary toilet and building materials have been placed there for some weeks. It was suggested that if there is a building application near commons where materials may need to be stored close by.
Cllr. Nichols pointed out that the situation was difficult and cannot be policed. The main issues were the chemical toilet and the storage of weeks of building materials. The question was “does the council get involved”? It was decided that at the time of an application the council could request a condition that limited the time that materials were stored on common land.
Planning applications. Circulated beforehand:
PF/23/1089 Change of use at Old Hall barns to dwelling and office. There had been objections
PF/23/1190 Crab Boiler House WR. Conversion to one and half storey dwelling. No planning reason for objection had been voiced.
The application for a dormer window at Little Orchard WR, had been approvedby NNDC.

23/098. TO AGREE MEMBERS OF GROUPS WITHIN THE COUNCIL

The following list of volunteers for various working groups were agreed.
Commons: Cllr. Gurney, Cllr. Davidson, Cllr. Baker and Cllr. Smith.
Allotments: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish.
Events: Cllr. Annis, Cllr. Gurney, Cllr. Edwards, Cllr. Memish, Cllr. Debacker.
Planning: Cllr. Lerego, Cllr. Gurney, Cllr. Memish.
Councillors linked to other bodies:
Runton Parish History Society: Cllr. Baker.
Playing Field Management: Cllr. Jonas,
East Runton Village Hall Committee: Cllr. Hawkins.
Ploughlet Charity: Cllr. Davidson (as Chair of PC) and Cllr. Nichols.
Representative for S.N.A.P (Safer Neighbourhood Action Panel): Cllr. Baker.
Internal Control Office: The Clerk explained the role. Cllr. Smith offered to take it on.

23/099. COMMONS

Cllr. Davidson (Chair) reported that Greens Common has been cut. The application for the grant to fund the production of a ten-year management plan on commons has been approved. The process for work will be a long time in the making but progress can be made now.
Questions were asked about the Spring Pond. Chair explained that Anglian Water and Gas Board were working on the situation, but the pond will be dry at least until October.
To hear report of bonfire on common and consider the way forward WR commons.
Members heard that a bonfire had been lit on West Runton common near the railway embankment and trees. (Chair reported but declared a personal interest). There was some discussion as it had been clarified that this was not a legal practice. It is especially dangerous in very dry weather and the Parish Council have taken responsibility for management of the commons. After discussion it was agreed that the Clerk would write to the person concerned in this incident and also to put a reminder in the next newsletter to all persons that it is illegal to burn waste of any sort on common land.

23/100. ALLOTMENTS – To hear updates on re-letting

The Clerk reported that another plot had been re-let and asked the Council to consider a Notice to Quit for a plot at Lugger Stile which was overgrown had been used by the tenant for some time and now neglected. It was agreed, and the Clerk was tasked, with issuing a Notice to Quit.
Also to ratify the quote for the trees on Moyes Close and consider removal of very small amount of bamboo on Lugger Stile. An extra quote for £450.00 was issued to remove this bamboo. It was agreed that with such a small rent it should be up to the tenant to deal with it and they would be given the first year free in compensation. Trees will be done on 4th July. The quote accepted previously for £2900.00 was ratified.
Cllr. Annis would organize a tour of the allotments soon. Also a draft of a lease is being put together and would be presented at the July meeting. Also suggested a meeting with the Clerk to see what can be done by the group regarding managing of the allotments. It was suggested that all groups should draft a Terms of Reference for all, by the July meeting if possible.
Cllr. Memish reported on the actions points for the Allotments show and asked for volunteers to help with tables and the marquee on the day before.
The Village Inn and Corner House Café were being asked for their involvement as refreshements were not being provided in the marquee.
The Clerk was asked to write to residents of The Hurn to explain what was happening. The Clerk was concerned about people possibly parking on The Hurn, but hopefully the letter will explain.

23/101. TO HEAR QUOTE AND DECIDE ABOUT CCTV CAMERAS IN READING ROOM

It was suggested by the Chair that another quote should be sought and both presented at the July meeting.
Cllr. Baker has a possible alternative and would come up with ideas.

23/102. TO HEAR UPDATES REGARDING NEW LEASE FOR BROADBAND CABINET.

The Clerk reported that a planning application was being implemented soon and the Council would get the application in due course. The lease was in the hands of our solicitor.

23/103. FINANCE

The Clerk asked for agreement to re-appoint Stuart Meakin as the Internal Auditor. This was agreed.
The Clerk confirmed all information has now been sent to External Auditor PKF Littlejohn and the notice of public rights has been displayed, as have the accounts on the website.
Income: None this month
Direct Debits paid:
TV licencing TV licence Direct Debit quarter £41.00
Unicom Tel Broadband &Elec £132.06
npower Street lighting elec £94.78
ICO GDPR fee £35.00
Invoices to agree for payment:
Barbara Emery Salary plus reimbursement £1,160.50
HMRC Tax and NI £298.41
Kevin Richardson Commons and Playing Field £534.00
NALC Training £45.60

The above were all accepted and agreed.
The now necessity of being able to operate online banking was discussed and it was explained that payments are set up and then authorised by another authorised person. After discussion it was agreed that the Clerk would be added to the bank mandate and online banking would be pursued.
Proposed by Cllr. Nichols seconded by Cllr. Baker and agreed by all. Chair, Cllr. Davidson would normally be the second authorisation.

23/104. MEMBERS REPORTS

Cllr. Edwards suggested that a S.A.M.S. be considered for Top Common. The Clerk suggested that another camera could be purchased. This would be on the next agenda.
Cllr. Smith was concerned about the slipway to the beach in East Runton and that the steps were not indicated. Cllr. Toye (NNDC) said this was being looked at. Cllr. Smith also concerned about crime figures in West Runton during a particular week and informed members that the information was available on the police website and would send a link around.
Cllr. Baker was still pursuing the possibility of obtaining generic email addresses and general improvement in IT.
Cllr. Gurney had received some comments about the telephone box in West Runton being in bad repair regarding the paintwork and suggested that a group could get together and re-paint it. It would be investigated. Also the notice boards were in need of attention. The History board pin board needed replacement and the teak one needs attention. It was suggested to pay someone to do the work.
Cllr. Gurney asked about the cliff top shelters in East and West Runton. There was information about an ongoing dispute about the West Runton, and Cllr. Toye (NNDC) is reading up on it. The East Runton shelter belongs to NNDC.
Cllr. Nichols: Reported that footpath around the Golf Course was not cut. This was one which was not cut by the Council. The Clerk had asked the landowner to cut the one around the base of Incleborough. There was previously a regular check on footpaths by councillors but this has not operated for many years. It would be on the July meeting agenda to discuss reinstatement.
Cllr. Memish asked if communications could be on the next agenda.
Cllr. Debacker: reported that the footpath sign on West Runton common near Station Close was leaning over and could fall. This would be reported for repair.
Cllr. Annis asked if the overgrown hedge near the entrance to Rosebery Rd had been reported. Cllr. Gurney confirmed this. Cllr. Annis had also been able to procure a brass band for the Christmas event in West Runton. Cllr. Davidson reported that Corner House Café had been in talks with the Village Inn and they want to make it a bigger event in 2023 and are happy to be involved in it. Cllr. Gurney informed that the East Runton event was being increased with a larger tree and more lights etc.
Cllr. Davidson informed members that she had contacted NALC to be involved with a “brainstorming” session to consider informally the future financially and otherwise for Runton, events etc and general operation. Any ideas put forward will be brought to a formal meeting.
The Clerk informed members that the item of Members Reports is for information only and decisions or agreements cannot be made under this heading unless they are formally itemised on the agenda.

23/105. TO CONSIDER COSTS AND PURCHASE OF ‘A’ BOARDS FOR EVENTS

The Clerk brought cost of between £87.00 and £127.00, with photographs. The more expensive one was much sturdier and it was agreed unanimously to purchase two boards at £127.00 approximately.

NNDC REPORT: Cllr. Toye.
Overgrown hedges onto pavements was being investigated. The Clerk reported that the one in Water Lane had been done but that brambles were now overhanging the footpath from The Stance. Cllr. Toye would try and check. The hedge house on the corner of Station Rd had been cut. There was concern over the state of the car wash, Cromer Road and this was being investigated. Norfolk Mobile Library Service was making cuts. NNDC has joined the UK:100 and organisation joining a network to work against climate change. The Reef in Sheringham has been shortlisted to received a planning award.

23/106. DATE TIME AND PLACE OF NEXT MEETING.

Tuesday July 25th 2023 at East Runton Reading Room 7:15pm.

The meeting was closed at 9:12 pm.

Signed Chair.

Date

RUNTON PARISH COUNCIL DRAFT ONLY MINUTES OF THE ANNUAL MEETING HELD BY THE ABOVE ON 23RD MAY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. R. Annis, Ms. C. Davidson, Ms. T. Edwards, S. Gurney, Mr. C. Hawkins, Mr. K. Jonas, Mrs. B. Memish, Mr. Mr. P. Nichols, Mr. R. Smith.
The Clerk,B. Emery. Kim Toye (NNDC)
Absentees: Cllr. Baker.

23/067. TO ELECT THE CHAIR

Vice Chair, Carole Davidson, in the absence of the Chairman took the Chair and after welcoming the newly elected Councillors and the newly elected District Councillor, then asked for nominations for the role of Chair of Runton Parish Council.
Cllr. Memish nominated Cllr. Davidson, seconded by Cllr. Gurney this was accepted and agreed by all.

23/068. CHAIR AND NEWLY ELECTED COUNCILLORS TO SIGN DECLARATIONS OF ACCEPTANCE OF OFFICE AND TO RECEIVE A PACK OF DOCUMENTS CONTAINING THE CODE OF CONDUCT, STANDING ORDERS AND A LIST OF POWERS AND DUTIES. ALSO TO SIGN AGREEMENTS TO ACCEPT AGENDAS WITH RELEVANT DOCUMENTS BY EMAIL.

The Clerk passed around the packs as above and all Councillors accepted these and signed the relevant documents.
Cllr. Davidson as Chair asked for respect during meetings by taking turns at speaking and keeping to the matters on the agenda as detailed in the Good Councillor Guide sent out by the Clerk. Also to respect each other and the Clerk, in the exchange of emails etc.
Cllr. Gurney asked about the return of expenses form. The Clerk would resend the details which include the link for the Registration of Interests form.

23/069. TO ELECT A VICE CHAIR

Cllr. Gurney was nominated by Cllr. Memish, seconded by Cllr. Edwards, accepted and agreed by all.

23/070. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS NNDC

Cllr, Kim Toye was invited to speak, and although didn’t have a report as such being newly elected, said she would help the parish all she could and was pleased to be representing Runton and Beeston Regis.

23/071. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None

23/072. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

Cllr. Edwards declared a personal interest in an outline planning application.

23/073. TO ACCEPT AND CONFIRM ELIGIBILITY OF THE GENERAL POWER OF COMPETENCE – eligibility two-thirds of councillors elected and a CiLCA qualified Clerk.

The Clerk explained the GPOC. As Runton is eligible with ten councillors elected and the Clerk qualified it was accepted and confirmed.

23/074. TO AGREE THE MINUTES OF MEETING HELD 25th APRIL 2023 no discussion to take place on the Minutes except for their accuracy.

Cllr. Gurney proposed the minutes to be accepted. All agreed and they were signed by the Chairperson.

23/075. MATTERS ARISING for information or queries only.

The matter of security installation was queried and Cllr. Gurney was organising a meeting with a person to arrange costs and installation.
Cllr. Davidson asked if Highways had been informed of the proposal for West Runton traffic calming. The Clerk had done so and was awaiting a response.

23/076. CLERK’S REPORT for information only.

Sarah Butikofer had extended thanks via the Clerk to councillors for their support during her time as NNDC representative for the area.
The Clerk reported having booked to take holiday 2nd week in June and explained how holidays were allocated on a pro rata basis for part time employees.

23/077. PLANNING

PF/21/0694 Proposed lodges for Links Hotel West Runton appeal. Reiteration of comments sent for the original application, were sent again. The Chairperson had also responded to counter some financial claims by the appellant. The outcome of the appeal is awaited.
PO/23/0852- proposed six houses on land west of Methodist church East Runton.
There was concern among Cllrs that the houses seem to be cramped and parking sparse. The Clerk had sent the application around. Cllr. Jonas, raised the point that although the point of cramped housing was valid, there was also a need for affordable housing for local people and this should be taken into consideration and also asked if the Local Plan was still in draft form and not yet adopted. This was confirmed.
The Chair asked if anyone would take on the role of delving into planning applications as a previous Councillor had done, now retired. Cllr. Memish would like to attend training for this and then would consider it.
PF/23/0984 proposed dormer window on west side of dwelling at Little Orchard WR.
Cllr. Annis confirmed that the window would not impinge or overlook the neighbouring property, therefore there was no objections.

23/078. ALLOTMENTS – To hear a report on suggested work for trees and hedge in Moyes Close, with a quote and recommendations for same.

Cllr. Gurney explained the meeting on site and work to be done and why it was necessary.
The quote of £2,900.00 plus vat was to be ratified at the next meeting but proposed by the Chair seconded by Cllr. Edwards it was agreed necessary to have the work done.

23/079. TO CONSIDER A SUGGESTION FOR A COMMUNITY ORCHARD ON THE CLEARED GROUND IN MOYES CLOSE

limited information is available but can be pursued if the idea is favourable. Cllr. Gurney outlined the possibility and Dr. Stump’s representative offered information and help if needed.

23/080. TO CONSIDER A TREE SURVEY OF ALL TREES WHICH THE PARISH COUNCIL MAY BE LIABLE FOR – suggestion arising from the above two items.

A survey of trees was discussed, perhaps in order to limit liability, but a lot of trees were not Runton responsibility, except allotment trees. No decision was made as yet, but more information would be pursued. Cllr. Annis suggested that Councillors could look at trees from time to time and reported if work was deemed necessary. This would be on the next agenda.

23/081. TO HEAR A REPORT OF A MEETING REGARDING THE POSSIBLE PLACEMENT OF A FIBRE OPTIC CABINET ON THE PLAYING FIELD.

A site meeting was held with Cllrs. Hawkins, Gurney and Jonas present along with the Clerk and two members of the team promoting the fibre optic cabinet for ultra fast broadband.
Cllr. Jonas reported: The cabinet would be unobtrusive near the high hedge and cables would be concealed and easily taken out onto the road. The terms and conditions had been sent to Councillors and terms were offered of £3000.0 per annum for the wayleave. Proposed by Cllr. Gurney seconded by Cllr. Memish that the terms be accepted. Agreed by all.

23/082. TO HEAR A REPORT ON COMMONS ACTIVITIES AND/OR GRANTS FOR A PLAN

Cllr. Davidson reported: A grant application had been completed for a plan for the commons. The situation was being pursued and would be reported on at the next meeting.

23/083. TO HEAR A REPORT ON THE CORONATION EVENTS

Cllr. Gurney reported that the events in both villages were very successful. People turned out to enjoy a light lunch or just cake and coffee/tea.
It was asked if “A” boards could be purchased to help promote these events in the Church or Village Halls. The Clerk would check prices and bring them back to the next meeting.

23/084. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
TO APPROVE AND SIGN ANNUAL GOVERNANCE STATEMENT SECTION 1 FOR YEAR END 31ST MARCH 2023 – Circulated 10th May by email.

Councillors had been sent the accounts and the Clerk explained the process.
Proposed by Cllr. Jonas seconded by Cllr. Annis and agreed by all, the above was then signed by the Chair and dated.

23/085. TO APPROVE AND SIGN ACCOUNTING STATEMENTS SECTION 2 FOR YEAR END 31ST MARCH 2023. Circulated 10th May by email.

Proposed by Cllr. Jonas seconded by Cllr. Annis that the above be accepted and therefore were signed by the Chair.
It was pointed out that we will need an Internal Control Officer. The Clerk would put the list of the roles needed in all departments on the next agenda.
The Chair asked that the capital perhaps would need to be discussed with a view for any projects which may be needed in future. After discussion it was decided that an extraordinary meeting could be held to consider this at some time.

23/086. GENERAL FINANCE a list of invoices etc was provided for all.

i. Income none this month.
ii. Direct Debits paid
npower Street lighting elec £99.51 Unicom Tel Broadband &Elec £138.99 Unicom April Tel Broadband &Elec £377.72 Unicom April Water Lugger £101.71 Unicom April Moyes Close £28.97 Unicom April West Runton £5.66 VAT on above £27.37 Anglian Water Reading Room water £31.48
iii. Invoices to agree for payment
Gallagher Insurance Broker £1,693.89 Chris Hawkins Fixing allotments tap and leak £93.75 Stuart Meakin Internal Audit fee £125.00 Viking Direct Items for Coronation events £95.39 Stephen Gurney Items for Coronation event £116.05 Benthams Inks and toners £52.68 Postles Hire of screen for Coronation £80.00 Ben Darling Footpaths and commons £420.00 Barbara Emery Salary £1,142.50 HMRC Tax and NI £298.41 Kevin Richardson Commons and Playing field £998.00 The Clerk reported a lamppost which was leaning. TT Jones had looked at it and said it was minor damage but would need firming and concreting in at a cost of £186.50.
Also explained was the insurance costs and the addition of the new shed and contents.

23/087. CORRESPONDENCE – for information only None not dealt with above.

Emails received concerning the builders equipment and usage of the WR common and also unauthorised parking. These have been replied to with assurance that the Parish Council have no responsibility and are powerless to intervene in this difficult situation. The people involved have been spoken to. Suggestion was that two councillors could investigate again.

23/088. MEMBERS REPORTS including NNDC and NCC if not heard above.

Cllr. Annis – The Hurn has been re-surfaced. Also asked about the overgrown hedges in Water Lane and junction Cromer Rd and Rosebery Road. NNDC have been informed. NNDC Cllr. Kim Toye is going to inspect these areas. Possible agreement for Wyndham Park was enquired about. Suggested that the existing allotment group put together a preliminary agreement to agree in July and then present to a solicitor.
Cllr. Memish reported on the presentation in Sheringham concerning the proposed cycleway/walking routes by County Council at twenty locations, the nearest one to us being between Cromer and Wells, but would be along the main road. This was in the very preliminary stages and would be a few years before any firm routes were established. Cllr. Memish also reported that the information board on the WR common was in long grass and perhaps could it be moved and perhaps one near the Spring Pond. The commons group would discuss. Also that there was a need for a car park for residents. This was another project to be discussed.
Cllr. Smith informed the meeting that he had been the originator in the plan for a cycle route along byways which had been taken over and then presented by Cromer Town Council and not come to fruition. The concern was that families cycling along the A149 were in danger and the growth of vegetation was deplorable and was not being addressed by Highways.
Cllr.Jonas reported that the footpath between Incleborough and the Links golf course was overgrown. The Clerk informed that it was the Links land and they should cut it. A letter would be written.
The Clerk had written to the Dormy about unauthorised parking and it had now stopped.
Cllr. Gurney was concerned about cutting bracken on Greens Common, which needs doing twice a year according to the agreement and the Clerk was asked to get it done.

23/089. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Tuesday 27th June at West Runton Church Hall 7:15pm.

The meeting closed at 8:40PM.

Signed Cllr. C. Davidson Chairman.

Date 27th June 2023

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 25th APRIL 2023 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson in the Chair. Ms. T. Edwards, Mrs. B. Memish, Mr. P. Nichols, Mr. J. Jonas, Mr. R. Annis, Mr. S. Gurney, Mr. G. Baker,
Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Three members of the public.

23/051. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

The Council was asked if a sign pointing to the toilets at Beach Road ER could be
installed. NNDC would be contacted.

23/052. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Apology from Cllr. C. Davidson. Accepted.

23/053. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/054. TO AGREE THE MINUTES OF MEETING HELD 28TH MARCH 2023

The above minutes having been circulated beforehand were agreed as a true record and
signed by the Chairman.

23/055. MATTERS ARISING

Cllr. Annis asked if the work agreed at a previous meeting on trees at Moyes Close was in hand. The Clerk would contact the contractor.

23/056. CLERK’S REPORT

New windows have been ordered for the Reading Room and a date will be forthcoming as soon as the contractor can do them.
The next SNAP meeting is on 10th July at 6.30pm venue to be confirmed.

23/057. PLANNING

No planning application received. The Clerk had received a number of emails from a parishioner objecting to the new build at The Stance, to which the Parish Council have not objected.

23/058. TO CONSIDER REQUEST FOR INSTALLATION OF COMMUNICATIONS CABINET ON THE PLAYING FIELD information sent by email

The plan is for rolling out a network for fibre broadband and the company have identified the Playing Field as a possible place to lease a piece of land. The Clerk read out the information and after discussion it was thought that the cabinet would be screened. It was then agreed by all to reply and inform the company that the Parish Council accept the idea in principle and are prepared to discuss.

23/059. TO CONSDER SECURITY CAMERA INSTALLATION IN READING ROOM

There was some discussion on various types of security and it was decided that it would be necessary in future to protect staff and members of the public visiting and also councillors at meetings or surgeries.
A type of simple camera would be sourced for all areas and a privacy impact statement would be prepared in due course.

23/060. TO RECONSIDER WEST RUNTON SAFETY IMPROVEMENTS

New information had been sent around by email. Highways had recommended an option which did not include the total mitigation measures, and an indication that costs could spiral. After discussion it was agreed to reiterate our condition of spending only up to and no more than £24,000 (twenty four thousand pounds) and to request that the mitigation measures for option 4 up to that figure, were installed as per the Safety Audit provided.
It was clarified that the Speed Awareness Signs were owned by the Parish Council.

23/061. COMMONS REPORT

To ratify the scarifying of Sparrows Park to plant seeds.
The above was agreed and Cllr. Gurney had scattered the seeds.
Cllr. Gurney informed the Council that a meeting had been held by the Commons group with Helen Baczkowska of NWT. A grant would be pursued to set up an improved management plan for the commons. Contractors to set up such a plan had been identified and the cost ranged between £830 and £1300. A grant would fund 80% and the Council would be asked to contribute 20%. It would make what was happening, clearer to parishioners and means that obtaining other grants for pond work would be more likely.
It is intended to get the grant in during May. The idea was favourable to the Parish Council and The Chairman proposed that it be pursued with funding. Agreed. The Chairman urged the need to remember that the Parish Council don’t own the commons and to be mindful of that for the future.
The Clerk had received a letter about the bad state of the West Runton lower common near the houses with building materials and cars parked which don’t belong to residents.
It was suggested that Mr. Batt be asked to get a solicitors letter to the residents having the building work done to tidy the area and remove the offensive materials.

23/062. CORONATION EVENTS – any further reports or requests for purchases.

This had been summed up in the previous Annual Parish Meeting by Cllr. Edwards as all being in hand for the King Charles Mardles being held simultaneously in West Runton Church Hall and The Reading Room East Runton. The Sunflower Competition had been launched and many packets of seeds given out. Refreshments were in hand for the lunches.

23/063. ALLOTMENTS REPORTS – parking in WR gateway.

The Clerk had sent a letter to the Dormy Hotel, and there had not been any obstruction to the gate since.
Cllr. Gurney reported that most plots were being tended and tidy.
Lugger Stile still has a leak so water is turned off. One tap has been repaired and more investigation was needed. Work would carry on with this. It was agreed that if the leak could not be pinpointed then a more in depth survey would be undertaken by a company with scanning equipment if necessary and the Council would bear the cost.
Cllr. Annis asked if there would be a new lease for Wyndham Park. After discussion, the Chairman proposed that a proper lease be drawn up by our solicitor, this was seconded by Cllr. Annis and agreed.

23/064. FINANCE

i. Income: The precept for the first half of the year had been received £7500.00
ii. Direct Debits paid
npower for street lighting £113.47
iii. Invoices for payment
J. Lynes, repairs to heaters £253.36
Viking Direct – stamps etc £73.94
K. Richardson – commons/PF cut £606.00
TT Jones Street light maintenance £46.30 three months
NALC subs £369.32
B. Emery – salary £1142.50 includes a spinal point increase for this year but no pay award as yet to date.
HMRC tax and ni £298.41

23/065. MEMBERS REPORTS

Cllr. Gurney had met with Steve White about various items of concern especially Greens Lane gullies and road surfaces. It was confirmed that drains near Manor Farm would be rodded out and debris on the road cleared. Surfaces would be seen to in due course particularly the junction in West Runton at Water Lane and outside the Reading Room East Runton. NNDC would be contacted by Steve White for road cleaning. Also the play equipment could need upgrading and will need to be looked at in the coming year.
Cllr. Annis reported overgrown hedges at the junction of A149 and Station Road and also in a property in Water Lane. These were the responsibility of the owners of the properties and NNDC had handled the problem before and so the Clerk would contact District in due course. Cllr. Annis was to find out the name of the property for the Clerk to report.
Cllr. Memish had been approached by the West Runton Station Adopters for support from the Parish Council to request Greater Anglia for trains to stop every hour at West Runton on Sundays, which they currently do not. It was agreed that this would be supported and Cllr. Memish would report that to them. Also Cllr. Memish asked if the newsletters for the top four houses in Sandy Lane could be posted as she was concerned about walking in the road.
Cllr. Edwards asked if some councillors could attend and help with the Coronation events on Sundays.

23/065. CORRESPONDENCE

None not dealt with above. Information from the NALC reports an update to the Good
Councillor Guide which would be purchased for councillors when that happened.

23/066. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

Annual Parish Council meeting 23rd May 2023 East Runton Reading Room 7.15pm.

The Chairman announced that he would not be standing for council in this election and gave a short interesting precis of his time with the Council. Cllr. Bakewell did likewise.
Cllr. Jonas then said a few words looking back at some memorable moments and thanking both Cllr. Simpson and Cllr. Bakewell for their loyal service. A small gift was then given to each by members and the Clerk.

The meeting closed 7.55pm

Signed C. Davidson Chair Date 23rd May 2023

RUNTON PARISH COUNCIL Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 24th JANUARY 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chairman. Mr. K. Jonas, Mrs. B. Memish, Mr. S. Gurney, Mr. P. Nichols, Mr. D. Bakewell, Mr. R. Annis, Mr. G. Baker.
Cllr. T. Adams (Leader NNDC) Cllr. E. Vardy (NCC). The Clerk, Ms. B. Emery. Thirteen members of the public.

22/177. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

The above was agreed and opened by the Chairman. A parishioner put forward reasons for having the Parish Council agreement on bonfires on the Lugger Stile allotment site recinded and requested that they be banned altogether. Several tenants of those plots were present and a spokesman explained their reasons for asking to keep the present ruling of the Parish Council for bonfires to be lit, only between 1st November until the 28th February. This was to be discussed in Item 9.
There was another report and request from a resident to have the Lower Common pond outlet pipe cleared to stop water running down the road and also attention to Top Common pond.
The Chairman thanked all for their input.

22/178. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received and accepted from Cllr. T. Edwards, Cllr. C. Davidson and Cllr. B. Bedwell.

At this point the Chairman adjourned the meeting to hear from Cllr. Eric Vardy and Cllr. Tim Adams (Leader of NNDC).
Cllr. Vardy reported on the County Deal: Councillors have agreed to progress a £612.9m County
Deal, to transfer more powers and funding from the Government, to Norfolk. A six-week public
consultation on the deal will be launched on 6 February. The full council will also decide whether to support the change to a leader who is directly elected by the public, with the first election in May 2024 if approved
The Chairman asked as we had received the traffic survey results for West Runton, the cost being some £23,000; would County Council be funding this? Cllr. Vardy had contributed half the cost of the survey, but pointed out that funds at County level were short in this respect, but would be happy to put forward the situation for the Parish Council when the time came.
Cllr. Tim Adams: Blue flags had been lost at a number of beaches along the coast including East Runton. This meant that they were still quite safe but had been demoted from excellent to good.
Reasons for this were explained. The shelter at Beach Road cliff top at East Runton was to be looked at.
Cllr. Annis asked if there had been any movement regarding the temporary structure at The Links Hotel as it was outside the time frame for it to be removed. Cllr. Adams would enquire.
Land adjacent to Clifton Park.
“This recently cleared site was originally in the development of Clifton Park but never came to fruition. It has since laid fallow and had been removed from the Local Plan for “affordable” housing. The site is now not needed for affordable housing as other better sites have been found. The recent clearance was not notified to District or Parish Council and no planning application has been sought. The North Norfolk District Council and the Parish Council do not want to see development on this site because of infilling the area between town and village. This is from a planning point of view.
Apparently the site is intended for use for agricultural purposes. Some parts have been fenced. The registration of the footpaths for Rights of Way, are nearing completion and hopefully they will be granted. If they are then some of the fencing may have to be moved.
There has never been a proper assessment of the wildlife but there are no recorded protected species on the site. It is not in the AONB nor is it an SSSI. The clearance recently is deplored by District and Parish Councils.
The Chairman thanked both Cllr. Vardy and Cllr. Adams for their helpful reports.

The meeting recommenced.

22/180. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

Having been circulated beforehand the above were agreed as a correct record of the meeting and signed by the Chairman.

22/181. MATTERS ARISING for information.

None.

22/182. CLERK’S REPORT

Regarding elections in May this year, the Clerk reported that she had been sent all the information needed for prospective candidates and would send this out to members in due course. The Clerk also advised the necessity for newly elected Councillors to attend training events and suggested that after the election, an induction training event could be arranged at a nearby venue. Also the lease for the mast site (playing field) was being processed. The fees would be kept to as a minimum as can be.

22/183. PLANNING

To consider applications;
PF/22/2916 Inglenook High St East Runton. re-roofing and re-ordering windows etc.
PF/22/3005 19 Renwick Pk., Extensions. RV/23/0002 Hazelbury Caravan park – to vary conditions
PF/22/2976 Homewood ER proposed annex.
PF/22/2916 Inglenook ER – reroofing(retrospective).
PF/23/0044 Victoria House ER – new roof to outbuilding.
PF/23/0050 Westwood ER – replacement extension and garage plus windows.
The above had been circulated beforehand, were discussed and there were no objections to any.
Also an appeal had been received against a refused historic application for a bungalow at Buxton Close.

22/184. TRAFFIC SURVEY WEST RUNTON – To hear the latest development and discuss same.

The Clerk had sent around by email 19th Jan all documents received from Steve White. Members had read the document. The Chairman summarised the report as suggesting the intent to reduce the speed limits to 20 mph where they had been 30 mph. The report suggested that this would need some method of ensuring that the limits are adhered to. The report was accepted and the Clerk would contact Highways to agree their implementations of speed reduction.

22/185. ALLOTMENTS – To consider Cllr. Memish’s plan and investigation – circulated.

Cllr. Memish suggested that before any real decisions were made, the plots would need marking out. An aerial plan showed that a lot of boundaries had been lost and suggested that a drone photograph would be effective in showing where boundaries may be. The Clerk had suggested also speaking to plot holders to clarify where they thought their boundaries are. A drone photograph was agreed and Cllr. Memish would organise it.
To consider request from parishioner to control or ban bonfires on Lugger Stile.
This matter was discussed briefly and the Chairman asked members individually their thoughts. It was reported that plot holders had been contacted about the situation. All councillors unanimously agreed, that the decision taken to allow bonfires between 1st November to end of February each year would stand. Some fires had been lit to get rid of ivy which had been cleared off the wall by the kindness of a plot holder and he was thanked for that work. They were monitored.

22/186. COMMONS

to note any further reports eg; ditch clearing and building materials on common. Include an update on sewage leak. Information has been circulated to members.
The Chairman and Clerk had met with the person who ditched the other water course and he agreed to dig the ditch out in front of the cottages to alleviate the flooding. The Clerk reported that since then, the work had been done.
Also, the Chairman and Clerk also met the owner whose house was using the building materials. She was intending to contact the residents and apologised for inconvenience.
The update on the sewage leak is: Anglian Water have now repaired manholes and pipes and are to survey the whole of the sewer which runs across the common for a stretch and update the utilities map.

22/187. RURAL PAYMENT AGENCY – Stewardship Agreement.

To consider renewal of, or  reject an extension of a further five years. We have been sent the renewal and they request an agreement or rejection by 6th February. Robert Batt (owner) has replied in favour and also Helen Bacovski (Natural England). Cllr. Gurney is concerned that some of the work is not being done. Cllr. Nichols asked for a definition of which parts had not been done. No information was given. The Clerk pointed out the agreement was defined by a map showing the work to be done.
The Chairman then asked for an agreement for or against the renewal. Councillors were in favour with seven in agreement to one against.

22/188. HISTORY SOCIETY to consider a request to allow display boards on walls in the  Reading Room.

These would be purchased by the History Society. The Clerk reported what was requested. It was agreed that extra boards could be placed in the foyer only, leaving the Reading Room walls blank.

22/189. TO CONSIDER A DIRECT DEBIT TO PAY FOR TV LICENCE

As there is now a TV in the Reading Room we have been sent a letter from the licencing authority. Although there is no need for a licence if live tv is not being watched, it would be safer if one was purchased. The screen could then be used to it’s fullest extent if necessary. Unanimously agreed to purchase a licence.

22/190. FINANCE GENERAL

i. Income report
From Airwave Solutions rent for mast site £2071.19
Opus Energy – refund of direct debit taken in error £2842.02
ii. Direct debits paid – report
Unicom – broadband, phones and electricity £210.62
npower – street lighting £120.42
Anglian Water for Reading Room £28.52
Wave Water – Lugger Stile March to December £576.50
Wave Water – Moyes Close £47.08
Anglian Water Reading room £28.52
npower – Street lighting £120.42
Unicom – Tel/broadband/electicity £210.62

iii. Invoices to agree for payment
TT Jones – street light maintenance 3 months
plus attendance to lamp in WR £82.92
Stephen Gurney – Christmas tree event/key cutting £10.35
Cheverton and Son – newsletters £220.00
Barbara Emery – salary £1130.60
HMRC – Employer tax and NI £nil as credit applied.
Ben Darling – clearance in Sparrows park etc £500.00
Ed. Farrow – dealing with SAMS and ditching £738.00

The Clerk asked if a tree trunk could be moved out of the ditch, reported by Ben Darling. Cllr. Nichols offered to pull it out.

22/191. CORRESPONDENCE

None not dealt with above except for a letter of support for banning bonfires.

22/192. MEMBERS REPORTS

Cllr. Nichols – drains in Greens Lane are blocked even more since the last rains. None work at all well as far down as the pond Top Common. Cllr. Nichols would also cut vegetation in Mill Lane.
Cllr. Bakewell – many potholes between East and West Runton. The Clerk had reported them.
Cllr. Baker – update on the emails addresses. NALC IT, will engage with us and have taken on the programme from the government, to use generic email addresses and online filing.
Cllr. Gurney – clearing needed for Top Common pond, and to clear the pond in Greens common also for next September.
Cllr. Jonas – noticed a water leak in Mill Lane which has been fixed.
Cllr. Memish – the bridge over the Retting Pit is in poor repair and needs some work to make it stable. The Clerk would try to find someone to fix it.
Cllr. Annis – footpath over rail bridge in WR Station Road. Salt has been put on the path as dog owners are concerned that the salt is bad for dogs’ feet. It is not known who has spread it.
Cllr. Simpson – there is a need to think about the Coronation and much is being talked about. Cllr. Memish asked for it to on the agenda for the next meeting. The Chairman agreed.
Cllr. Bakewell – asked if meetings could all be held at the Reading Room. It was confirmed that meetings should be at alternate venues.

The meeting closed at 8:30pm.

Signed              Chairman.

Date