Runton Parish Council

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 13TH DECEMBER 2022 WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. G. Baker, Mr. B. Bedwell, Mr. K. Jonas, Mr. S. Gurney, Mr. R. Annis.
Also present: Ms. B. Emery – Clerk. Mrs. S. Butikofer NNDC.
Two members of the public.

22/158. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS BY
INVITATION FROM THE CHAIRMAN

The lady who organised the Christmas tree event in East Runton gave a report and thanked the Parish Council for their support. The Chairman responded with equal thanks for all her hard work.

22/159. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Nichols – received and accepted.

22/160. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None declared.

22/161. TO AGREE THE MINUTES OF MEETING HELD 22ND NOVEMBER 2022

The above minutes having been circulated beforehand were accepted and agreed as a true record of proceedings.

22/162. MATTERS ARISING

None

22/163. CLERK’S REPORT

There had been a collection at WR Christmas tree event and money raised in cash given to Clerk to deal with. This will be paid into Parish Council account £258.00 and given as a donation to E.A.C.H. The Chairman proposed that it be made up to £300.00, seconded by Cllr. Bedwell this was agreed by all.
The Clerk has informed Mr. Batt about the building materials being stored on the common at WR as it was thought that he should deal with it. The materials are from work done on a house in Holme Close.

22/164. PLANNING

PF/22/2872 Shamrock East Runton – replacement windows, door and remodelling of bay roof. This was approved of as an improvement to the area.

22/165. ALLOTMENTS

To note any further report ie; Wyndham Park. Also to decide if trees are to be planted at Moyes Close as suggested at November meeting.
It was agreed that trees would be planted in Moyes Close, organised by the Allotments group.
The Clerk reported that the ivy is being removed from Lugger Wall, by a tenant of Lugger Stile and has asked Richard Brownsell is going to give us a quote for the whole length from the gate to where it’s good. A thank-you letter will be written to the tenant.
The trees at WR being done tomorrow.
Some discussion took place about Wyndham Park. The Chairman suggested that the agreement may need changing as cars had parked there for many years and we have to be realistic. The item was deferred to the next meeting for more investigation.

22/166. COMMONS – to note any further report – grazing etc.

Spring pond had been cleaned out. The Chairman congratulated the group for the work done. Gratitude was also noted to Hillside for their helping to clear the debris away.
There are to be further talks with Ed Stocker NCC and NWT in February about the Retting Pit etc. The Chairman expressed concern about the ditch being quite blocked and something ought to be done soon to allow the flow of water. The Clerk was asked to find someone willing to dig out the blocked section with enough depth to facilitate this.
The ponies are doing a good job with grazing the commons.

22/167. TO HEAR A REPORT OF THE CHRISTMAS TREE VILLAGE EVENTS

The Chairman reported both village events had gone very well and were well attended with food outlets being open at the same time and a blessing at each by the Rector of the Parish.
It was noted that the carol service at Holy Trinity Church would be on 20th December at 7pm.

22/168. TO HEAR DETAILS OF THE BEGINNING OF COUNCILLOR SURGERIES

Cllr. Memish had offered to organise the surgeries and these would be held each month alternating between the villages for just two hours or so. Dates to be decided. It would be advertised in the newsletter.

22/169. TO RECEIVE AND DISCUSS THE NEW NEWSLETTER

The Clerk had produced a new eight-page newsletter with a new look. Copies were passed around and some tweaks would be made. The Clerk also asked Councillors to decide if they still wanted their addresses to be published or just telephone numbers. It was agreed by all, that addresses would continue to be included. Distributors outside of the Council had been given a Christmas card and a letter outlining the new format as it would be bulkier to distribute. The newsletter was accepted and would be produced in January. Cllr. Davidson urged councillors to provide copy for the newsletter to help the clerk with content.

22/170. REPORT OF NEW SCREEN AND TO DISCUSS THE NECESSITY OF A TV LICENCE

The new smart screen had been fitted in the Reading Room and it was decided that although normally, live TV would not be watched, it would be safer to have a licence to cover all aspects.

22/171. TO HEAR THE REPORT OF THE EXTERNAL AUDITOR FOR YEAR END MAR 22.

No matters of concern arose for year 2021-2022.
PKF. Littlejohn have been appointed for the next five years.

22/172. TO HEAR A REPORT OF THE INTERNAL CONTROL OFFICER Cllr. Bedwell.

Cllr. Bedwell had checked the accounts and cheque books and although there were no concerns, there was the small matter of re-iterating that cheque stubs should be initialled.

22/173. FINANCE

i. Income to report –
£84.15 interest on bank account.
£1619.00 for allotment rents. So far. Some still outstanding.
ii. Direct debits to report
Unicom Broadband/Electricity £30.31
Credit and discount applied on above
iii. Invoices for payment
Edgefield Nurseries – 2 x Christmas trees E&W Runton £265.00
Norfolk County Council – traffic study £1500.00
JB Postle – fitting smart screen at Reading Room £127.99
B. Emery – salary/expenses for clerk end December £1164.76
HMRC – tax and NI £273.58
E.A.C.H. money raised from Christmas events £300.00
Cllr. Memish asked to clarify if we were buying the tree for West Runton as she thought the Corner House were paying for it. The Clerk had received invoices for both trees from Edgefield Nurseries and therefore accepted liability.
the traffic study is costing £1500.00 and Mr. Vardy had been informed. There was some concern that the study was done simply to count vehicles and also that it was done in winter. No results had been received. It was decided that the cheque would be withheld until results had been received.

22/174. CORRESPONDENCE

To note a letter of complaint received (all councillors aware). At this point the Chairman
closed the meeting to the public and the matter was discussed. A conclusion was reached
and the complainant would be informed to that effect and no further investigation was
needed.

The meeting re-opened.

The matter of the Clerk’s safety was discussed briefly and methods of ensuring safety in
the office would be investigate including asking the police for advice.

22/175. MEMBERS REPORTS – REPORTS FROM NNDC AND NCC

Cllr. Butikofer reported: Waste bins were hopefully now being collected on time. Two
appeals against refusal of planning consent had been received. The Dormy Hotel and the
Links Hotel. The meeting heard that while an appeal was in hand, enforcement could not
take place. Warm places were being set up in the Cromer area. Toilets in East Runton
should be kept open again this winter. The sign would also be reported.
Cllr. Jonas reported that oak trees had been planted on the Playing Field. An invoice was given to the Clerk.
Cllr. Baker reported that the NCC ICT had been approached by NALC regarding a package for email and office suite services. Cllr. Baker will follow this up which would provide all Parish Councils a .gov.uk email and allow storage of documents.
Cllr. Davidson reported that the sewage leak on WR common has increased significantly and there was much concern. Environmental health had investigated earlier in the year but no further information was forthcoming. Mrs. Butikofer would contact the person dealing with environmental health concerns. The owner of the property would need to be contacted. Further investigation would take place.
Cllr. Gurney asked about the windows in Reading Room and if any more had been done. The Clerk had yet to follow this up with the short time between meetings.
Cllr. Annis: Asked to note the Cromer Lifeboat carol service at Grove Hotel Cromer 6pm 21st December.
Cllr. Simpson – street light opposite Wood Rising is unlit. The Clerk would report.

22/176. TO CONFIRM DATE AND TIME OF NEXT MEETING

Tuesday 24th January East Runton Reading Room 7:30pm.

Signed by the  Chairman.

Date 24th January 2023.

MINUTES OF A MEETING HELD BY THE ABOVE ON 22ND NOVEMBER 2022 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Mr. S. Gurney, Ms. T. Edwards, Mr. B. Bedwell, Mr. B. Cushion, Mr. P. Nichols, Mr. G. Baker.
The Clerk Ms. B. Emery. Three members of the public.

22/142. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A resident of Longacre ER has protested against bonfires being allowed from November to March, on allotments. The complaint is, that the smoke blows into his house and that tenants are not being respectful regarding this. The complaint was noted.

22/143. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Richard Annis and Cllr. Kevin Jonas.

22/144. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None declared.

22/145. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 25th OCTOBER 2022.

The above having been circulated beforehand were accepted and agreed as a true record. Prop: Cllr..Nichols. seconded Cllr.Cushion.

22/146. MATTERS ARISING for information or comment

Cllr. Davidson asked if any more had been heard about the grazing for WR Top Common. The Clerk had no report and Cllr. Davidson would enquire further with Hillside. Also, reported that the portable toilet had been removed from the common. It was noted by the Chairman that the electric fencing used for the grazing although held at Hillside actually belonged to Runton Parish Council.

22/147. CLERK’S REPORT

The application had been sent in for the Parish Partnership Bid for new path under the viaduct. We would know if successful next March. The details of the lease for the mast site on the Playing Field were still in the hands of the solicitor and fees had been incurred of likely up to £2000.00 but some or all may be paid by the operators. Also the precept had been requested.

22/148. PLANNING

To consider applications:
PF/22/2469 – Change of use at former Crab Boiler House West Runton. Cllr. Gurney gave some information about the drainage at the site, but there were no comments for or against.
PF/22/2632 – Removal of chimney and installation of roof lights at Rosemary Boulevard Rd. WR. No objections.
PF/21/2593 Dormy House Hotel WR – appeal against refusal of work to remove outbuildings and install extension, seating, ramp and steps, pergola and replacement windows. There were no further comments from Councillors.
PF/22/2348 – Change of use of redundant barns to three residential units and alterations to Hall Cottage at Old Hall Barns East Runton. It was agreed to support this application, as it was thought to be a good plan and improvement to the buildings.

22/149. COMMONS. – Report

Cllr. Davidson gave a summary of the meeting of the Working group with Ed Stocker (NWT). Councillors had been furnished with a copy. As an addition Cllr. Davidson reported an informal walk-round West Runton common with Cllr. Cushion noting a depression in the ground appearing to be a ditch which discharged into the Retting Pit. Opening this ditch up may reduce flooding but would need to be investigated. The Clerk reported that a parishioner had informed her of two gardens near the common being flooded again with the heavy rain recently.
Cllr. Cushion reported that the tree planted inappropriately and without permission on the common, had been removed and would be replanted elsewhere. The areas left to grow wild for the summer, seem to have been beneficial and would continue next season.

22/150. ALLOTMENTS

The Chairman suggested deferring a report of the meeting about the Wyndham Park plots as Cllr. Annis was not present. Also, regarding the extra work on the sycamores; the quote for the work from Dr. Stump was £1074.00. It was agreed by all that the work should be done as soon as possible.

22/151. REPORT ABOUT THE PROPOSED CHRISTMAS TREES IN BOTH VILLAGES

Cllr. Gurney reported that trees were being ordered from Edgefield Nurseries. A fifteen foot tree for West Runton for the Hurn, and an eight foot, for East Runton, for the corner of Beach Road.
The Chairman suggested that the Parish Council could pay the bill for the trees as their contribution towards the event. This was agreed unanimously. Leaflets and posters are being distributed.
An ad hoc note was recorded by the Chairman to thank Cllr. Jonas for erecting the “Tommies”, again in both villages to remember the sacrifices during the wars, and to report the fifteen minute ecumenical service held on the road around the War Memorial at WR for the first time in many years and the Rector was keen for people to see the church as a community building and feel welcome. The Clerk had had the Runton “poppies” on display at the Reading Room.

22/152. TO DISCUSS MAINTENANCE OF THE READING ROOM AND HEATING

The Clerk reported that the roof had leaked in the heavy rain of recent days, but had not seen anything since. Also the guttering which was damaged has been repaired. The front door is now in poor condition and will need attention. Cllr. Gurney reminded of the windows replacement. Cllr. Cushion advised a check with District Council to see if plastic could be used instead of wood. The Chairman suggested that as the Reading Room was historically important, it should be maintained and the Clerk was instructed to obtain quotes for replacement windows and door. Cllr. Gurney had thoughts about the heating and possible replacements in the Reading Room. The Clerk reported that more energy efficient heaters were being investigated.

22/153. TO NOTE PAY AWARD FOR PUBLIC SECTOR INCLUDING PARISH CLERKS

The above had been circulated. This is the pay award agreed by LGA for the public sector bringing all within range of 10.5% for lowest on the scale to 4% for the highest with £1.00 being added to each spinal column point on the scale.. It is backdated to 1st April 2022. The pay had been frozen for all workers except the NHS in 2020 and at 2% for 2021. Noted.

22/154. FINANCE

i. Income:
The Clerk had paid in &770.00 in cash for allotment rents and many more had been paid online.
£30,000.00 had been paid in from T. Hay properties for Hazelbury.
ii. Direct Debits paid:
Anglian Water Reading Room £39.33
npower Street lighting £96.92
Wave Water Allotments WR £11.21
Credit from Unicom. The Clerk is still pursuing the high payment for Opus.
Invoices for payment:
Ben Darling Commons £80.00
J. Lynes Electrical Work £102.90
Kevin Richardson Playing Field £195.00
Barbara Emery Salary and back pay £1616.22
HMRC Tax and NI £437.33 reduced as credit applied.

22/155. CORRESPONDENCE

Letter from Duncan Baker MP regarding local projects delivered and money raised charities.
Letter regarding Cromer Hospital – weekly mental health clinics and monthly drop in clinics.

22/156. MEMBERS REPORTS

Cllr. Cushion, had informed the meeting of his forthcoming resignation at the previous meeting and handed the letter to the Chairman.
The Chairman asked to formally record thanks to Cllr. Brian Cushion for the diligent way he had advised the Parish Council on many matters and especially the regular work carried out litter picking in the village for many years, even before becoming a councillor, which has made a huge difference to the village. We will be very sorry to see Cllr. Cushion leave the village and wished him the very best for the future. This was followed by a round of applause.
Reports:
Cllr. Nichols reported that Greens Lane drains were blocked again.
Cllr. Gurney added two more. These had been reported.
Cllr. Edwards: Since the work removing the brambles at Moyes Close an inspection had taken place and it was suggested that it was rotavated over to be marked out. It needs some work to make it usable. The ground is poor and Cllr. Gurney suggested trees. Another suggestion was a Jubilee/memorial garden for the Coronation. Ideas would be pursued. Cllr. Davidson offered to contact NWT for advice.
Cllr. Memish: Following on from the previous suggestion of Councillor surgeries monthly, starting in the new year, that it could be advertised in the newsletter. The Clerk reported that the newsletter was being constructed but that no copy had been received as yet for it. The Chairman suggested that the newsletter could be delayed until after the Christmas tree events to allow for reports.
Cllr. Memish asked for posters to be put in the notice board at WR about the Tree events. The Clerk would do so as soon as the agendas were taken out. Also that the history notice board needs attention. The Clerk reported that the notice board was in poor repair. The Chairman suggested that Mr. Hawkins was asked to inspect it for work needed.
Cllr. Davidson: The wildlife group had done work on Spring Pond and had asked Hillside to take the spoil. More work needed, will be done again soon. Also mentioned was the email sent around about generic email addresses for the Council. The Clerk reported that all councils should have emails which were not accessible to anyone else. These ones from the NALC were free and more information would emerge in the new year.
Cllr. Bedwell: had contacted Cllr. Butikofer about the repairs needed to the signs re; Calveswell Lane, Renwick Park and Shawcross Road. No reply as yet. Reported also, that bins were collected promptly this week.
Cllr. Cushion: Work on the ditch at Sparrows Park had commenced. Had reported the drains overflowing.
Cllr. Gurney: Top Common pond needing the weeds etc cleared soon. Suggested also the area where the seat would go perhaps could be grassed if the pond was cleared of silt. Also expressed concern about the ditch towards the Old Hall/ Banville Lane and long grass around the play equipment.
The Chairman: Reported a bad pothole on the corner of Tower Road. This was in Aylmerton and believed to have been reported by members of the public.

22/157. TO CONFIRM DATE, PLACE AND TIME OF NEXT MEETING.

The above would be held at the earlier date of 13th December 2022 at West Runton Church Hall commencing at 7:15pm.
The meeting closed at 8:10pm.

Signed as correct by Chairman   Date 13/12/2022

RUNTON PARISH COUNCIL
Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 25TH OCTOBER 2022 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson – Chair. Ms. C. Davidson – Vice Chair.
Mrs. B. Memish, Ms. T. Edwards, Mr. D. Bakewell, Mr. K. Jonas, Mr. B. Bedwell, Mr. R. Annis, Mr. B. Cushion, Mr. P. Nichols.
Ms. B. Emery – Clerk. Mrs. S. Butikofer – NNDC. Mr. E. Vardy – NCC. Three members of the public.

22/126. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS
BY INVITATION FROM THE CHAIRMAN.

Mr. Eric Vardy gave his report which had been circulated to Councillors beforehand.
Jubilee trees were mentioned and there was money available to help with purchase.
All County councils are having budgeting problems due to various reasons. Also there is money available for projects from various operators of wind farms etc.
The Chairman asked if there was any further movement on the survey for the traffic in West Runton promised to us two years ago. Mr. Vardy would check up on it.

22/127. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received from Cllr. Baker and Cllr. Gurney.

22/128. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None declared.

22/129. TO AGREE THE MINUTES OF MEETING HELD 27th SEPTEMBER 2022

Having been circulated beforehand the Minutes were proposed as a true record by Cllr.
Memish seconded by Cllr. Bakewell. and agreed by all.

22/130. MATTERS ARISING

Cllr. Annis asked if there was news about the temporary structure at The Links being removed. The Clerk had asked Cllr. Butikofer and it was hoped she could provide the answer in her report. Cllr. Davidson asked if the sheep were to be put on the common. The Clerk confirmed that Hillside had been contacted.

22/131. CLERK’S REPORT

The Street Scene Inspectors are due to be in our area and if there are any repairs we need to be done the Clerk asks that Cllrs report these to her by email. Such as potholes, dirty signs or siding out footpaths etc. Cllr. Cushion reported Mill Lane verge needs doing, and he had reported this already. The screen has been ordered and a cheque has been released for payment. The bench has arrived. Also reported that complaints have been received about the car parks in West Runton especially the one near the beach, which generates a £100 fine if not paid within 10 minutes and often the machine is not working to take payment and people get the fine.
The Clerk reported also that some soil has been dumped on West Runton common and also a chemical toilet installed on the common, used by a house in Home Close for workmen.

22/132. PLANNING

Applications/proposals:
PF/22/1970 Change of use at disused Methodist Church WR to storage/showroom space. No objections.
PF/22/1931 38 Renwick Park – conversion of garage to bathroom and study. No objections.

22/133. COMMUNICATIONS/FUTURE EVENTS

To agree the placement of the “Tommies” to mark Armistice day. Cllr. Jonas agreed to mount them in the same places as before for November and then store them in the shed.
Cllr. Memish reported that the Christmas trees for both villages were underway. The Corner House café were organising the West Runton one which would be lit on Saturday 3rd December at 6.30 and would provide refreshements. There would also be carol singing, and the Coffee Corner was organising East Runton which would be held on Friday 2nd December at 5pm
Posters will advertise them and it was agreed to support financially both events and donate nearer the time. Coronation events would be deferred until another meeting.

22/134. ALLOTMENTS – Any reports

Cllr. Annis gave a report: Regarding the tenancy agreement, suggested that it ought to contain the
new information about bonfires and should stipulate at least 50% of a plot must be cultivated. The Clerk advised that the agreement does specify that good cultivation must take place to a good standard. For all plots those who have birds must now adhere to the regulations regarding bird flu. The Clerk informed the meeting that Runton allotment land is not statute allotment land.
The Chairman suggested that before the agreement is reviewed, that the rents be reviewed first.
Agreed. A list of updates would be put forward at a later date for discussion.
A few ideas were put forward about Wyndham Park plots which would be discussed further in more detail. It was suggested that all Councillors should attend a site meeting. This would be arranged.
The clearance on Moyes Close has been done and plots will be marked out for plots. The Clerk advised that a fence would be needed. This would be looked into. Possibly simple post and wire.
West Runton trees have been cleared. A report on the remaining trees has been received. Cllr. Annis proposed that the work outlined on the report needs carrying out. This was agreed.
The Clerk was instructed to contact Dr. Stump.

22/135. COMMONS

To consider a quote to remove the remaining ivy at Lugger Stile which came out at £1200.00. The Clerk was asked to obtain another quote.
PONDS – the Clerk has been in touch with the dredging company and will negotiate a meeting to decide which best way to de-silt the Top Common pond. Nothing further was decided as the Clerk had not had any communication and it was thought that the meeting with the experts about the ponds should take place first. Cllr. Davidson reported that this would be taking place 9th November.
Cllr. Cushion reported that a tree had been planted on the common by persons unknown near the
Lugger stile wall. The Clerk had received a request from a parishioner to plant a tree or trees on Lower Common. Cllrs. would not agree to trees on Lower Common, mainly as there are quite a lot of services laid across this part of the common to the houses alongside and tree roots there are not desirable. The one that has been planted may undermine the wall which we are trying to
preserve and therefore would have to be moved as it also hinders maintenance.
Cllr. Nichols asked if money could be obtained from the wind farm companies for the ponds. The Clerk reported that essential criteria was needed for a specific project with the promise of volunteer work.

22/136. BOUNDARY NAMEPLATES

Cllr. Cushion had negotiated with Highways engineer for locations and the Clerk had got ready a cheque for £1136.00 to send off.

22/137. PLAYING FIELD

The Clerk had received information from Airwave about the new lease for the communications mast, in that, they had offered to renew with a seven year lease instead of the five year that the Parish Council had asked for in the light of there not being reviews included. It was proposed by the Chairman seconded by Cllr. Jonas that the seven year lease be accepted with the terms and conditions specified. Agreed by all.
To hear report on any meeting held by the Playing Field Committee. Cllr. Jonas reported that the pavilion roof had been repaired. The Jubilee oak trees would be planted near the gate hopefully at the weekend at either side of the gate on the Playing Field.

22/138. FINANCE

To agree a donation towards the Royal British Legion poppy appeal. The Chairman proposed £75.00 seconded by Cllr. Bakewell and agreed. The Chairman was asked to place the wreath as usual on the memorial on behalf of the Parish Council.

i. Income: The precept has been received £7500.00
The annual peppercorn rent at Wyndham Park £30.00
Some rents for allotments £538.00
ii. Direct Debits report and ratify
Wave Water £48.71
npower – street lighting £89.49
iii. Invoices for payment
Adam Jones – annual cutting, commons £1650.00
Norfolk County Council – boundary signs £1136.00
Benthams Ltd – printer inks £96.00
Dr. Stump – tree work , brambles etc £3360.00
JB Postle & Son Ltd – screen for Reading Room £1099.00
Barbara Emery – salary £1061.34
Viking Payments – stationery £90.70
The Clerk reported that the electricity company had been changed and in the change over
the new company had over estimated the final reading and this had generated two large
invoices. After discussion the Clerk was asked to send a letter by recorded delivery.
TO DISCUSS THE PRECEPT AND BUDGET – This had been circulated beforehand and discussion deferred to the next meeting. The Clerk advised that the request for the precept needs to be sent in by January. The Chairman then proposed that the precept for Runton should be frozen again this year to £15,000.00 (fifteen thousand pounds). This was seconded by Cllr. Bakewell and unanimously agreed.

22/139. CORRESPONDENCE

Email from lady wanting to plant trees on Lower Common. Dealt with above.
Letter from a parishioner complaining of harassment over the last ten years, but no indication by whom and when. The Chairman had also had a telephone call from the gentleman. After discussion the Clerk was instructed to write in acknowledgement and request further details.
The same person had informed the Chairman that he thought chemicals should not be used for removing weeds from pavements. This was a Highways matter.
The Clerk had also received a letter from a resident of Lower Common about the general state of the roadways around the common. A reply had been sent informing that the Council had no rights or responsibilities over the roadways used by parishioners.

22/140. MEMBERS REPORTS – REPORTS FROM NNDC

Cllr. Butikofer (NNDC) commenced with an introduction to Ms. Kim Toy who was standing for election in May. Other items detailed were: The Links Hotel proposal to erect camping “pods” was now being considered for their other property in Overstrand. The gazebo removal at the Links WR would now be enforced. Cllr. Davidson asked, now that the other area
was being looked at, would the infrastructure already installed, be removed? We were told that as it was on their land removal couldn’t be enforced. The sign at the Dormy Hotel which was under enforcement would be dealt with after the half term. Regarding the bin collection, the Chairman reported that the problems remain with bins not being collected on the correct day. Other complaints had been received and were being taken up with NNDC and the company. Cllr. Davidson asked if the Sheringham recycling centre was being closed on Wednesdays as she had heard. This had been objected to by NNDC. Cllr. Annis asked if the problems with the shelter etc at West Runton had been resolved. There was no further information.
Cllr. Memish – concerned that the tap at Moyes Close was still leaking. The Clerk would check to see when it would be repaired.
Cllr. Davidson was concerned that there was still a sewage leak on WR common. Cllr. Butikofer would check with the person who had inspected it previously.
Cllr. Nichols reported that the steps and slipway at ER needed attention and the chain link fence on the cliff top near the shelter was in a bad condition. The Clerk informed that the land and fence is NNDC property. Cllr. Butikofer would speak to someone about it.
Cllr. Bedwell asked if there was any update about the poor condition of the road sign posts at Renwick Park West, Calveswell Lane, Shawcross Road. Cllr. Butikofer would also check up on this matter.
Cllr. Cushion reported for the History Society that the historical information plaques had now been installed on the rail bridge. A meeting is being held about litter picking at Reading Room with six volunteers. Cllr. Cushion then tendered a resignation from his position on the Parish Council with a letter to the Chairman. The Chairman on behalf of the Council said Cllr. Cushion
would be very much missed as he had been a hard working councillor for many years beginning with litter picking before becoming a councillor, and has been very helpful to the Council regarding boundaries, history and commons among many other things and we were very
grateful. This was endorsed by all. Cllr. Cushion was asked if he would defer his resignation until the next meeting in November and he agreed.

22/141. TO CONFIRM DATE AND TIME OF NEXT MEETING

November 22nd East Runton Reading Room 7:15PM. Confirmed.

The meeting closed at 8:40pm

Signed    Chairman    Date