Runton Parish Council

RUNTON PARISH COUNCIL Minutes of the meeting held by the above on April 2nd 2024. At West Runton Church Hall commencing at 7:15PM.

PRESENT:

Councillors: Chair –Ms. C. Davidson. Vice Chair – Mr. S. Gurney.
Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols.
The Clerk Ms. B. Emery. Cllr. K. Toye (NNDC). One member of the public.

24/038. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. Cllr. Toye (NNDC) had sent a report which the clerk would circulate and had not much to report on the proposed recycling centre. Cllr.Toye answered some questions: regarding dog waste bins, and the WR slipway repairs, on which there had been no progress. The Clerk had also had reports on dog waste being a problem on the Beach Road Car Park which was a District Council matter. Also regarding the visit by Princess Anne and why the Parish Council had not been informed. There was no knowledge of a reason for this.
Cllr. Annis asked about work by Anglian Water on the beach at West Runton. The Clerk had had a report that the holding tanks were being fitted at the pumping station for excess water.

24/039. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None.

24/040. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

24/041. TO AGREE THE MINUTES OF MEETING HELD 27th February 2024 no discussion to take place on the Minutes except for their accuracy.

The minutes having been circulated beforehand were agree as a true record and signed as such by the Chair.

24/042. MATTERS ARISING for information or queries only.

None. Cllr. Davidson then explained the reason for cancelling the previous weeks meeting and an emergency plan would be put in place for the future.

24/043. CLERK’S REPORT for information only.  The CONSULTATION DOG FOULING had been circulated.

This was to renew the three year existing plan that was in operation.
A letter from a parishioner had been received requesting consideration be made to switching two lamps off at Top Common after midnight. The Clerk explained and confirmed that all parish council owned lighting were leds. It would be on the next agenda. TT Jones had been contacted again about No: 4 lamp in Greens Lane and it was being repaired tomorrow. Wednesday 3rd April 24. The letter to the plot holder concerned with the spoil heaps at WR had been sent. The rent review for Hazelbury was due this year and the Clerk had duly contacted the District Valuer who would start the process. This would be on the agenda when details were received.
The Clerk had also circulated a letter from Anglian Water about their intention to install a holding tank at their pumping station at West Runton. The access point is on Cromer Rd WR.

24/044. PLANNING

0363Battery Box Wyndham Park ER—No comment
0392 Elder Cottage extension ER— No objection
0453 Near Prysgate WR access for Anglian Water —No objection
0368-19Renwick Park WR Side, rear and dormer window extensions, loft conversion, front porch and wall. —No objection
0510— Paston, Balfour Rd WR. Front and rear extensions.—No objections

24/045. I.T. REPORT ON PROGRESS/DOMAIN NAMES ETC.

The Clerk had sent in the form as requested. Payment is due and Cllr. Baker explained that we would be registered for a new website and we would be contacted for the transfer.

24/046. ALLOTMENTS – TO HEAR REPORT ON THE SECOND MEETING REGARDING WYNDHAM PARK

Cllr. Memish reported and thanked those who attended. Areas of concern were highlighted. The residents of WP were willing to help. The group of four councillors proposed to work out a timetable of visits to each plot holder to document the needs for each plot and work with the tenant regarding any historical use. The details will be presented before the August break and then decisions can be made in the autumn. Some suggestions had been made already regarding removal of some items and the rat problem. Plots near the roadway would be left empty until the Battery Box had been installed. The Chair thanked the allotments group and Cllr. Memish for the hard work with this presentation. As a project any costs could be taken from reserves.

24/047. TO CONSIDER SAFETY FENCING FOR PLAY AREA (following report from parishioner)

The parishioner was concerned about safety for children and dogs. There was some discussion regarding the fact that the area was on common land and that children and dogs would need to be managed near roadways. New play equipment was being considered, but it was decided not necessary to fence common land.

24/048. TO HEAR FURTHER QUOTES AND REPORT ON VILLAGE HALL AND LAND

The Chair explained previous quotes had been £3,500 and £6,500 and the Clerk had obtained another quote of £4,550 and proposed that the £3,500 quote be accepted and paid by the Parish Council as a ceiling price, seconded by Cllr. Memish, agreed by a unanimous vote.

24/049. TO CONSIDER COSTS FOR NEW NOTICE BOARDS

The Chair explained that a tree near Renwick park is being used to pin notices. The suggestion was that a notice board be obtained for that area and possibly for Lower common. An unofficial board had been erected on the border of Moyes Close allotments. These boards would be mainly for events and not for agendas etc. Cllr. Debacker had offered to manage one at Renwick Park and a volunteer would be asked for to manage one at East Runton. The Clerk had obtained quotes varying in sizes and prices. The Clerk reported prices ranging from unglazed at £679 to just over £1000 glazed and locked, in oak, from a local firm.
Cllr. Debacker would look into the prices and others and bring details for proposal to the next meeting.

24/050. TO HEAR A REPORT ON INFORMAL MEETING AT THE KRAFT

There was no further information from this meeting that wasn’t already in the public domain, therefore the item was deferred until such time as more details were forthcoming.

24/051. COMMONS REPORTS

Cllr. Davidson reported on a site meeting of the group. Cllr. Baker had informally contacted McKinnon civil engineers with a view to consider a silt trap for Top Common pond. The Clerk reported that in the past Highways had indicated that if they dug a silt trap it would cost in the region of £6,500. This could be part of a package to renovate the pond back to a wildlife pond, which could now be done as there was no detritus from geese. A quote would be obtained initially.
The grant claim has been sent in for the commons management work on the Retting Pit.

20/052. TO HEAR SUGGESTIONS FOR EVENTS IN 2025 FROM THE STEERING GROUP

Cllr. Edwards reported that she had put out a request on social media for people to come forward with any information they may have of memories of family who were present at the Dday landings.
Nothing had come back as yet. A service would be held at West Runton church and it was hoped that some councillors would attend. A possibility was that memory boards could be perhaps included in the service. The main event was to be the Gardens and Allotment Show on 29th June which is also Armed Forces day. Singers have been booked for the day for a forties feel with an
afternoon tea. The ER village hall had been booked. Costs of £250 were mentioned and a budget proposal would be presented at the next meeting.
Christmas events were in hand.

24/053. FINANCE

Receipts:
Airwave received £1500 Jan 16th. PF mast.
Direct Debits:
Unicom – allotments water all sites February £100.90
Unicom – allotments water Lugger Stile adjusted £192.22
Unicom – Tel/Broadband/Mobile/Electricity £322.62 Feb – March
Npower – street lighting electricity Feb – March £103.65

Invoices for payment:
Ben Darling grass cutting Hurn/ER bottom common £180.00
Cheverton & Son Ltd – newsletters £236.00
TT Jones Electrical Ltd repair and maintenance £124.30
NALC – Gov.uk domain name plus website £344.40
Kevin Richardson, playing field and commons £1034.00
Barbara Emery – Salary plus expenses £1273.68
HMRC tax and ni £327.77

24/054. MEMBERS REPORTS

Cllr. Annis asked if there was an update on the West Runton Road Safety measures. The Clerk
would contact Phil Reilly to request an update.
Cllr. Gurney reports that progress is being made on the first plot at Moyes but needs another skip. A
proposal needs to be brought to the meeting. Cllr. Gurney suggests that plots should be tenable before being re-let.
Chair says it needs to be clear what precedent is set as some councillors are plot holders. Next
agenda.
Cllr. Davidson reports that a future financial strategy needs to be in place to take us to the next election to achieve projects in hand especially regarding commons, Wyndham Park and allotments in
general. A finance working group would help to promote this for future agendas

24/055. CONFIRMATION OF DATE TIME AND PLACE OF NEXT MEETING.

Consider moving the Annual Parish Meeting to 30th April to allow the clerk to catch up.

Signed as correct

C Davidson Chair Date 30th April 2024

 RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 28TH FEBRUARY 2023 IN WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson  Chair. Ms. C. Davidson, Ms. T. Edwards, Mrs. B. Memish, Mr. K. Jonas, Mr. P. Nichols, Mr. S. Gurney, Mr. D. Bakewell.
The Clerk, Ms. B. Emery. Two members of the public.

23/016. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A parishioner spoke to counter a letter received about their allotment and explained the work being done. The Chairman thanked her and accepted the explanation.

23/017. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. E. Vardy NCC. Cllr. S. Butikofer NNDC.
At this point the Chairman paid tribute to Councillor Bruce Bedwell who has recently retired. The Chairman thanked him on behalf of the whole Council for his contribution to the Council in planning and finance regulations and said he would be missed having served the Parish for almost a decade.

23/018. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/019. TO AGREE THE MINUTES OF MEETING HELD 24th January 2023

Having been circulated beforehand, the above minutes were agreed and accepted as a true record of the meeting.

23/020. MATTERS ARISING for information only.

Cllr. Davidson mentioned that the spread of salt on the pavements over the rail bridge Station Road West Runton is continuing.

23/021. CLERK’S REPORT for information only.

Newsletters are due. Space is free for Coronation events information. There are two rounds that need deliverers owing the two resignations of councillors. Top Common and Sandy Lane. Cllr. Memish offered to take Sandy Lane. Cllr. Jonas offered to take Top Common if no one else could do it.
There had been a parking problem at Lower Common ER, owing to an event held on Saturdays at the Village Hall. The Village Hall committee will deal with it.
Complaints are often being received from people who receive fines from the car parks in West Runton to which the Clerk replies to say that the Parish Council is not responsible.
Reported that the Council is no longer eligible to use the General Power of Competence, as we do not have 80% of councillors elected. Therefore some expenditure is restricted by S137 powers which limits it to a set amount per elector.

23/022. PLANNING

PF/23/0269 Westlea Station Close WR. Replacement extension and enlargement of windows. No objections.
PF/22/2976. Homewood, Mill Lane ER new build. Withdrawn.
PF/22/2469. Crab/Boiler house WR replacement dwelling at. Approved.
AP/22/0026 Appeal, Dormy Hotel against refusal of PF/21/2593 to remove existing structure and replace etc. This was refused in Feb 2022.
PF/22/2347 at Old Hall Barns ER,withdrawn.
PF/23/0333 the Stance Water Lane WR – demolition of annex and new dwelling detached. the Clerk will circulate.
PF/22/1337 Incleborough Fields caravan site – re-development – approved.
PF/21/3174 Links Hotel retention of gazebo. Permitted March 2022 for three years, due to be removed on or before 17th March 2025. The marquee was discussed as having been housing the infrastructure materials for the proposed lodges, for which there is an appeal in.

23/023. TRAFFIC SURVEY WEST RUNTON

Documents have been circulated and accepted as feasible. Highways improvements are within the powers of the Council to contribute to. Further discussion on and decision to implement the process bearing in mind, it appears (after information from Highways) that we have to fund it, perhaps as a project the cost being £23,259.00 (twenty three thousand two hundred and fifty nine pounds). The Chairman explained the details and the ongoing need for something to be done. Proposed by the Chairman that the recommendation of works are accepted and Highways are asked to implement the project with a proviso that the contribution by the Parish Council will not exceed £24,000.00 (twenty four thousand pounds) this was seconded by Cllr. Davidson and agreed unanimously.

23/024. ALLOTMENTS

i. To hear general report on inspections.
ii. Wyndham Park: To hear any further proposals. Drone photographs had been obtained. Cllr. Memish reported that the concern is the boats and tractors stored on the site and proposed that a letter be sent to ask them to remove same. Cllr. Memish then asked for help to clarify areas and possibly offer help to tenants to control hedges and trees. There was much discussion on this site and the merits of the site as allotments or amenity land. Cllr. Jonas reported the history of the site being used as it is now for at least sixty years as entrenched amenity land. The Clerk asked for a proposal through the Chair to clarify the situation and to be mindful of the cost of any work proposed and read out suggestions made in previous allotments reports, that indicated a suggested new tenancy agreement.
The Chairman asked for a proposal to re-designate Wyndham Park allotments as amenity land. After further discussion this was proposed by Cllr. Davidson, seconded by Cllr. Gurney and carried unanimously. The Clerk was asked to contact the solicitor to draw up an agreement as amenity land for the Wyndham Park allotment land.
iii. Moyes Close: To consider a process to keep the weeds down and prepare the cleared
area for tree planting. Weed control was suggested or cultivation to provide more plots. The Clerk reminded that at the November meeting it was agreed to plant trees.
Also considered was work needed to control the fir trees on the east side. The Clerk was asked to contact Dr. Stump to carry out some trimming work.
Nick Darling has trimmed the hedge in the entrance west side and is to continue with this when cutting footpaths. Gold Coast is maintaining the path on their land.

23/025. COMMONS/PONDS

i. To hear a report about the drying up of the Spring Pond WR/Anglian Water borehole usage. Cllr. Bakewell reported the history and route of the spring that originally fed the pond. After remedial work to divert the surface water away from the pond, it had dried up and it was suspected that the spring was diverted at the same time.
The Chairman reported that the borehole had been switched on because of the ground water shortage, but that water from the borehole would be used to help with the levels of the Spring Pond in the autumn by Anglian Water.
ii. Footbridge near Retting Pit report.
The above has now been replaced.
iii. To hear and consider a request for financial help towards the Hurn roadway and to answer a request if Blacksmiths Common is to be cleared.
The former request for financial help was rejected since there are several unmade roads in the villages in a similar condition for which the relevant property owners are responsible. Blacksmiths common had been discussed previously for some work but it was thought it is better left as a wildlife site as it does not present problems. It is not part of the Stewardship Agreement.

23/026. TO HEAR IDEAS FOR THE CORONATION OF KING CHARLES III EVENTS

The events group had organised two events simultaneously to be held at the Reading Room and West Runton Church Hall on Sunday 7th May. Competitions and generally social events to commemorate the Coronation with film shows/photographs and possibly re-runs of the Coronation itself. Named as, the King Charles Mardle and going with the more low key theme wished for by the King himself.
It was agreed to allow a budget of up to £1000.00 (one thousand pounds).
The Allotment and Garden Produce Show would be on 29th July and this year would be held on The Hurn, details coming out later in the year. Christmas lights would also be organised again this year.
Councillor surgeries are beginning, with the first one on Tuesday 7th March at The Reading Room.

23/027. TO CONSIDER AN INITIAL QUOTE FOR DIFFERENT HEATING IN THE READING ROOM AND DECIDE THE WAY FORWARD. Also receive an update on a quote for windows.

The Clerk reported that two of the heaters have failed thermostats and they would be repaired in due course, at the moment having been switched off.
A tentative report of costs from a company to install new heaters had been obtained. More investigation would take place on a type of heater with regard to economy and what savings could be made with differing types.
Cllr. Annis suggested solar, but it was thought that it was quite expensive to install these days.
An updated quote had been received with regard to plastic window replacement. £2,178.00. The Clerk explained that plastic would be easier to replace than wood as wood needed the surround inside to be removed, losing the architecture of the windows and more major restoration work to the walls ie; decoration. It was decided that a pre-planning application should be put in to be sure of doing the right thing regarding the conservation area. This was agreed.

23/028. ELECTIONS – QUESTIONS FROM COUNCILLORS AND INFORMATION SUPPLIED BY THE CLERK.

Application nomination packs had been circulated. The Clerk had any details needed and would be available to help when needed. It was clarified that it was Runton Parish Council with two wards, east and west. The Clerk explained that before the election the timetable was calculated in working days and after the election, in calendar days. It was thought that the Annual meeting would come within the time limit to have it.
The Clerk clarified that if only twelve candidates apply, the election will be uncontested and all candidates will become councillors.

23/029. FINANCE

i. Income received since last meeting
ii. Direct Debits paid report
npower Street lighting 117.43
Unicom Tel/broadband/electicity 801.59 the Clerk explained this high charge and it was hoped would be rectified soon.
Wave Water Moyes Close 115.44
Wave Water Lugger Stile 319.26 high because of a leak.
The leak would be repaired in due course.
Wave Water West Runton 11.21
iii. Invoices to agree for payment.
TT Jones Electrical 46.30
ER Village Hall 40.00
Adam Jones (Ponds) 220.00
HMRC credits paid back 301.10 credits given then clawed back
B. Emery (Clerk) 1130.80
HMRC correct tax and NI this month 273.58
Chris Hawkins repair footbridge WR 142.62
Christopher Dela Cruz drone footage 50.00 WP allotments.
Kevin Richardson playing field cut 72.00

23/030. CORRESPONDENCE for information only

None not dealt with above.

23/031. MEMBERS REPORTS for information only.

Cllr. Davidson reported that the village shop WR is for sale. Attended the Hornsea community fund meeting and thought that there may be an opportunity for funding and so registered the Parish Council as interested. Perhaps it could help with some of the projects to be delivered.
Cllr. Gurney and Cllr. Davidson had walked around to inspect the commons and had reported the water flowing down Greens Lane but no work had been done. Also mentioned was the plaque for the bench and its placement. The Clerk would clarify with the family about a place. Wildflower seeds were available to sow.
Cllr. Nichols reported the drains had not been done in Greens Lane.
Cllr, Memish had been asked why only part of Station Common had been cut. The Clerk would check.
Cllr. Bakewell reported what appeared to be garden rubbish piled up at one end of Station Common.
Cllr. Edwards asked if there was any funding towards the Coronation. Nothing had been heard about this.

23/032. DATE TIME AND PLACE OF NEXT MEETING TO BE CONFIRMED AS BELOW

March 28th at The Reading Room East Runton 7:15pm. Confirmed.

The meeting closed at 8:45PM.

Signed Cllr. Davidson – Vice Chairman Date 25th April 2023

RUNTON PARISH COUNCIL Draft MINUTES OF A MEETING HELD BY THE ABOVE ON 28th MARCH 2023 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Mr. J. Simpson Chair. Ms. C. Davidson Vice Chair.
Mr. K. Jonas, Mr. S. Gurney, Ms. T. Edwards, Mrs. B. Memish, Mr. D. Bakewell, Mr. P. Nichols, Mr. G. Baker. The Clerk Ms. B. Emery. Three members of the public.

23/033. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. No reports.

23/034. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. R. Annis and Mrs. Butikofer (NNDC)

23/035. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS

None.

23/036. TO AGREE THE MINUTES OF MEETING HELD 28TH FEBRUARY 2023

The above minutes having been circulated beforehand, were accepted and approved as a correct record. Proposed D. Bakewell, seconded S. Gurney.

23/037. MATTERS ARISING for information or queries only.

None.

23/038. CLERK’S REPORT

The Clerk reported intention of taking 3 days of annual leave April 4th, 5th, and 6th. Also, the TV had been connected now to extensions so that external equipment can be used.
The Clerk had received a report from Mrs. Butikofer, which was read out by the Chairman. Points raised were: Bin collections back to normal, the target for tree planting had been reached at 110,000. The new Hate not Debate Campaign had been launched and it was hoped that this would prevent abuse of Councillors and Clerks from members of the public.
The planning applications etc at the Links Hotel and Dormy House Hotel, were ongoing.

23/039. PLANNING

Appeal against refusal for bungalow at Buxton Close was dismissed
PF/22/1337 Approval granted for Incleborough Fields improvements
PF/22/2872 Shamrock ER replacement windows etc – approved
PF/23/0044 Victoria House ER new roof to outbuilding – approved
PF/23/0050 Westwood ER replacement various extensions and garage – approved
To consider:
PF/23/0557 Briarwood The Springles ER, Loft conversion, alterations, raising roof pitch. There were some reservations about the large size and height of the roof. However there seemed to be no objections from neighbours. Therefore no objections from RPC.
PF/23/0564 Summer House Sandy Lane WR replacement garage. No objection.
PF/23/0333 The Stance, Demolition of single storey annex and erect two storey detached dwelling.
It was thought that as there had been occupants at the property with cars, there wouldn’t be a problem with traffic or pedestrians.
The Clerk had received an email from planning authority to say that it had been called in to committee by Mrs. Butikofer as there had been a number of objections from parishioners. After hearing the reasons for objections and after further discussion, it was agreed that the parish council would offer no objections.

23/040. TO HEAR APPROVAL AND DETAILS OF BID FOR TROD IN EAST RUNTON

The bid for a “trod” (pathway) to be installed from the existing one along Lower Common East Runton, stretching northwards under the viaduct linking up to Buxton Close, has been approved.
The Parish Council is receiving 50% grant towards the cost. Therefore the cost to Runton is £7,350.00 (seven thousand, three hundred and fifty pounds).
It was proposed by Cllr. Gurney, seconded by Cllr. Jonas, that the scheme should be accepted and implemented. This was agreed unanimously.

23/041. TO DECIDE REPLACEMENT OF WINDOWS IN READING ROOM

The Clerk has ascertained from the planning authority that planning permission is not needed, providing the windows are like for like. The estimate for fitting was quoted as £2178.22 (two thousand one hundred and seventy eight pounds 22. The Chairman explained that wooden replacement would be considerably more expensive and need extensive alterations inside and out.
After consideration it was proposed by Cllr. Davidson seconded by Cllr. Bakewell that the installation of the upvc windows should go ahead. This was agreed unanimously.

23/042. TO CLARIFY ACCEPTANCE OF ACCESS FOR PLAYING FIELD MAST SITE FOR LEASE FINALISATION

A plan of the area was handed out. The request was to have access when needed to a parcel of land roughly equivalent to the present area used. This was debated. It was decided that there shouldn’t be any permanent usage and it would be considerate to agree to usage restricted to no more than two weeks at a time. This was met with approval. Cllr. Jonas would put it to the Playing Field Committee and when they had agreed, the Clerk would contact the solicitor to put the agreement for usage as above to the company.

23/043. TO CONFIRM RENEWAL OF THE AGREEMENT FOR STREET LIGHTING
MAINTENANCE RE: TT JONES ELECTRICAL.

The Clerk presented the agreement to members and provided details and cost being £38.58 per month. There being no objections to the renewal it was agreed that the Clerk should sign the agreement for the forward term of three years.

23/044. ANY FURTHER DISCUSSION OR QUESTIONS ON ELECTION PROCEDURE

There was a short discussion and the Clerk clarified some details and reminded members that the deadline was April 4th 4pm. Also clarified that only one ward can be applied for.

23/045. CORONATION EVENTS

Cllr. Gurney reported on progress. Drinks etc would be ordered from Viking by the Clerk.
Food platters could be obtained from a local supermarket. Costs would amount to approximately £140.00. Posters had been done and hopefully some pictures etc would be shown on screens at both locations. Cllr. Baker agreed to help with this. Colouring competitions and puzzles such as dot-to-dot would be handed out.

23/046. ALLOTMENTS REPORTS

Lugger Stile still has a leak so water is turned off. One tap has been repaired but the leak remains. It would be investigated again as soon as the ground is dryer. Cllr. Davidson reported that it is possible to get a refund even if the leak is on own property. The Clerk would investigate this as soon as the leak can be repaired. The Chairman suggested a tap could be fitted under each tap which would help with any leaks in future. This was agreed with. This would be implemented.

23/047. COMMONS REPORTS

Cllr. Davidson reported on a meeting with Helen Baczkowska. Positive ideas were brought forward and plans were in hand for finance with the Wildlife Trust. Cllr. Gurney suggested that a formal committee should be formed for the commons. This would be on an agenda after the election.

23/048. FINANCE

i. Income interest at bank £187.44
ii. Direct Debits
npower – street lighting £103.00 contract remains until 2024.
Unicom Tel/Broadband/electricity £453.07
Unicom – Lugger stile water £242.33 probably due to the leak unnoticed.
Wave water – West Runton £0.86
iii. Invoices to agree for payment
Teresa Edwards – events costs £78.61
Viking Direct – stationery £147.25
Barbara Emery – Salary £1130.80
HMRC tax and NI £351.96
HMRC also paid 8th March £264.29 claw back for credit given in error.
Ben Darling £135.00
NALC membership due April. £369.32

23/049. CORRESPONDENCE FOR INTEREST

not dealt with above. None.

23/050. MEMBERS REPORTS for information only.

Cllr. Memish: a parishioner asked for a small area to be left and not cut behind Tapden House as there are some plants conducive to helping bees and other insects. Cllr. Memish would ask the parishioner to mark the area and the contractor would be asked to leave it. Also reported the next Cllr. Surgery Tuesday April4th 10am at West Runton Church Hall, May 2nd at The Reading Room and the June surgery would be held one day later on June 7th at West Runton Church Hall.
Cllr. Gurney would like Sparrows Park harrowed to scatter wildflower seeds. The Clerk pointed out that this should be on an agenda and under Commons as decisions cannot be made under this section. However as time was at a premium and Sparrows Park is already designated as a wildlife area in parts, this could be ratified at another meeting. Cherry trees are rotten and need attention.
Cllr. Edwards reported that there was some concern about the strip of land near the Methodist Church where cars are parked and asked if ownership was known. It was confirmed that it was not Parish Council land and could not get involved with the situation.
Cllr. Davidson reported a successful record number of toads and frogs saved as the road was crossed and a record number of volunteers.
Cllr. Baker asked about silt traps. It was confirmed that there was one at the Retting Pit at West Runton which used to be emptied regularly but not for many years. There were no others known.

The Chairman confirmed the Annual Parish Meeting began at 6:30pm followed by an ordinary meeting at West Runton Church Hall on April 25th 2023.
The Clerk is trying to get a person from NCC to come to explain the road improvements intended for West Runton.

The meeting then closed at 8:00pm

SignedChairman.

Date

RUNTON PARISH COUNCIL MINUTES OF A MEETING HELD BY THE ABOVE ON 27TH FEBRUARY 2024 AT THE READING ROOM EAST RUNTON COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Ms. T. Edwards, Mrs. B. Memish, Nr. P. Nichols, Mr. R. Annis, Mr. G. Baker, Ms. A. Debacker, Mr. C. Hawkins, Mr. M. Lerego, The Clerk, Ms. B. Emery. Also attending: Ms. Kim Toye (NNDC) One member of the public.

24/021. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

A parishioner introduced himself as having moved to East Runton recently and was willing to help if possible in parish matters.
Ms. Toye gave her report from NNDC and spoke about:
An increase of 3% on Council Tax. NNDC is facing a shortfall of £1.5m next year.
Banking hub at Holt.
Sheringham Recyling Centre – no further developments on the new site.
A request for the footpath leading from A149 to Beach Road to be widened with improved better access to the coast area. The land owner would be asked. The Clerk confirmed that the Parish Council cut the path for County Council.
Reports and questions put to Ms. Toye were:
Cllr. Gurney concerned about cliff falls along the coastal paths also a covered area appeared at the Dormy front area. Both will be looked at.
Cllr. Davison concerned about the area leading onto the beach at the bottom of the slipway. It was confirmed that the ramp had been repaired. Cllr. Toye had no further information.
Also reported was a land slip on the steps at East Runton. This had been reported before.

24/022. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr. Jonas.

24/023. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

Cllr. Gurney as a playing field committee member. Personal only.
Cllr. Debacker as a neighbour of a property near a planning application. Personal only as not
affected.

24/024. TO AGREE AS CORRECT THE MINUTES OF MEETING HELD 26th July 2022

Having been circulated the minutes were accepted as a true record.

24/025. MATTERS ARISING for information or report only.

Cllr. Davidson reported that the Anglian Water work to provide water from the borehole WR to Spring pond was going on at the Shire Horse Centre at the moment. Also the sludge which was reported in the ditches has been identified as iron ore and is not a threat to the environment.
Cllr. Gurney reported that the flooding in Greens Lane has been alleviated, but, one gully is still blocked near Manor Farm. Cllr. Gurney will chase it up.

24/026. CLERK’S REPORT for information only.

The Clerk had been contacted by a person from a development company who would like to meet councillors on the Kraft site initially. Cllr. Memish and Cllr. Annis would come up with some dates and the representative would be contacted. Cllr. Davison had looked at the Company and it appears that they are looking at sites on the North Norfolk coast.
The free portrait of King Charles III had been ordered.
MP Duncan Baker had invited people to a webinar concerning the digital telephone switchover. The letter will be displayed.

24/027. PLANNING TO CONSIDER OR REPORT

Decided by NNDC. 2328 20 Renwick Pk Approved. 2709 15 Renwick Pk East: Refused.
To consider: 0288, single storey side extension at Alfred Ho. Newell Crescent WR. No objections or comment on this.
0012 Pinebank Shawcross Rd WR extension, application withdrawn.

24/028. ALLOTMENTS REPORTS

Tree planting Moyes Close had taken place with thirty eight trees being planted. Clearance of plot 1, Moyes Close. Cllr. Gurney reported a lot of rubbish and broken glass etc to still be cleared. This is ongoing and the Chair pointed out that there are limits as to expenditure for this type of work. Further reports would be made at the next meeting.
Wyndham Park report on residents meeting.
The Clerk reported on a letter from a resident which had been circulated, concerning the heap of spoil/rubbish. Cllr. Annis had explained the situation previously about the spoil heap and that there are three or four piles which have been there for a number of years. The advice had been that it was difficult to get a grab lorry or similar to clear this spoil. Cllr. Annis was prepared to meet with the parishioner on site. Answering the question of the cost of clearance of bamboo. It had been necessary to avoid the spread of this invasive plant. It was suggested that plot holders could be informed of the activities performed by the Parish Council over the years.
Cllr. Memish reported Cllrs are to visit the area to see what improvements can be made, and then a further meeting is arranged for 12th March at Reading Room at 7pm and take it forward from there.

The Clerk was asked to provide the money spent on West Runton allotments over the last few years.

24/029. PLAYING FIELD COMMITTEE – To consider financial help towards construction of toilet facilities for the disabled.

There were two alternative plans; to extend or to incorporate a section inside.
Cost of materials ex plumbing and electrical. One £2500 or £3500 for the larger plan.
The Clerk asked if the football club were raising money or working on the plan. It was confirmed that the car boot person gives a percentage regularly. Also have we got access to the Playing Field accounts? These were not available at the moment. The Clerk confirmed that the Parish Council only own the land.
The Chair urged members to bear in mind that we have two requests for money and some money likely to come in and our budget is not making large surpluses.
After discussion it was suggested that the Playing Field committee demonstrate which grants may have been applied for and should provide more information to members in advance of the next meeting.

24/030. WEST RUNTON CAR PARK – To consider a request for financial help towards providing free time of 30 minutes per car for shoppers.

Details with costs have been circulated and Cllr. Lerego explained the situation. The amount requested is £520.00 per annum. However it was not determined how this figure had been calculated or which other avenues to increase revenue had been explored. The Clerk explained the previous lease and what had gone on before and explained the legalities which may possibly affect this type of grant. After much discussion during which Cllr. Lerego answered some questions on behalf of the Social Club, the motion was put that the Parish Council pay £520.00 per annum towards free car parking. On being put to the vote there were two votes for with ten against. Therefore the motion was not carried.

24/031. COMMONS

To hear further reports on new management.
Cllr. Davidson reported that there had been good input from Norfolk Wildlife Trust.
The Management Plan had been circulated summarising key things and suggested that it be approved, which would allow it to be furthered and/or added to. Volunteers would help with work on the ground. A group was being co-ordinated to clear the footpath around Incleborough Hill on the Links land. Cllr. Memish asked what was done with the cuttings and Cllr. Davidson informed that they were formed into a “dead hedge” thereby providing habitat for wildlife.
It was agreed that this path needed to be added to Parish Council cutting plan.
Cllr. Davidson proposed that the New Management Plan be accepted. It was unanimously agreed.
To consider the cost and purchase of sandbags for the Retting Pit Sandbags around £50.00. Agreed that the Clerk purchase the sand bags and reclaim the cost and Cllr. Gurney would order the sand. Anglian Water work on pipe across WR Common.
To agree numbers of posts needed for the Clerk to order for prevention of parking on The Hurn and Common. Cllr. Davidson had paced the area out and it was about 20 posts of a composite material was agreed. It was thought not necessary to put any on The Hurn.
To consider safety measures around Top Common pond East Runton. The Clerk had had a letter that a child had fallen into the pond and had said that it should be fenced. The area had been looked at and it was a good distance between the trees and the water. Members concluded that it should be obvious that there is water. After discussion it was agreed that children should be supervised and there was no legal requirements to put up signs or fences.

24/032. TO CONSIDER A MOVE TO IMPROVED I.T. AND GENERIC EMAIL ADDRESSES

Details with costs have been circulated by Cllr. Baker which was self explanatory. Cllr. Baker then proposed that The Parish Council adopt the NALC contracted service to provide a .gov.uk domain which gives all councillors a dedicated @runtonpc.gov.uk emails and to take on a fully managed website. Seconded by Cllr. Davdison the motion was carried unanimously. Cllr. Baker was thanked.
The cost of this should not exceed £500 per annum. Hardware would be replaced in future accordingly.

24/033. BATTERY BOX INSTALLATION WYNDHAM PARK –

To sign initial agreement to allow further investigation of the Playing Field, with a view to a second box. The Clerk had dealt with this initially and it was in hand. A planning application would be submitted by the company.

24/034. VILLAGE HALL DRAINAGE – to hear further costs and reports.

Two quotes had been obtained and circulated. One of £3500.00 and another of £6,700.00. Both plus vat. As the quotes were very different it was thought that a further quote would be obtained. It was agreed that if a further quote was obtained similar to the lower one then it would be accepted.

24/035. TO CONSIDER A PROPOSAL BY NCC TO REDUCE STREET LIGHTING.

The Norfolk County Council are proposing to switch off some one thousand street lights. One section of which is three lamps which cover between Boulevard Road and Rosebery Road in West Runton. There was a consultation details of which the Clerk would circulate. It was generally agreed that these particular lamps are necessary especially for locals living in both those roads which do not have lamps. The traffic is quite heavy in the area which also has narrow pavements.
Proposed by Cllr. Gurney seconded by Cllr. Memish that the Clerk would object on behalf of the Parish Council with eight members agreeing to this and two abstaining. Cllr. Annis asked if there was any update on the Highways project to reduce the speed limits to 20mph. The Clerk replied in the negative and it would be chased up for an update.
TO CONSIDER REPLACEMENT OF LAMP NEAR VIADUCTS ER £412.80 +VAT
The above lamp was still awaiting replacement under the guarantee and TT Jones had informed that the manufacturers were very slow in replacing lamps under guarantee. There was no guarantee however that payment would speed the replacement up. It was agreed to leave it for now as the longer evenings were imminent.

24/036. FINANCE

Income none to report
Direct Debits paid
Unicom for Broadband and electricity January £325.88
Unicom for Broadband and electricity February £465.89
npower for street lighting electricity £119.47
Payments for agreement
Carl Bird for Skip Moyes Close £325.50
Benthams for inks £52.68
MW. Finnemore commons management £830.00 subject to grant funding
Barbara Emery (Clerk) salary £1225.88
HMRC tax and NI £327.57
Cllr. Nichols disputed the cost of the skip. The Clerk would check.

24/037. MEMBERS REPORTS

Cllr. Baker: Reported on a meeting of the History Society and an idea was to try to effect a merger into the Parish Council website of the historical photos. A volunteer had come forward to help catalogue the photos.
Cllr. Debacker: Notice boards. It would be on the next agenda as the Clerk had got prices.
Cllr. Nichols: Would cut along Mill Lane.
Cllr. Memish: Asked about the vacancy. The Clerk had placed the notice and there had been no candidates. It would be in the newsletter.
Cllr. Annis: The Stance garden was overgrowing the footpath. Also asked for confirmation that bonfires would be banned after 1st March. The Clerk confirmed that it would go in the newsletter.
Cllr. Gurney: Asked about the setting up of a finance group/committee. Cllr. Davidson asked for expressions of interest. Volunteers were: Cllr. Gurney, Cllr. Nichols and Cllr. Lerego would join Cllr. Davidson. A first meeting would be set soon. A litter pick was reported around West Runton.
It was asked about the East Runton litter pickers. The Clerk would check.
Cllr. Gurney reported bottles being fly tipped near the viaducts.
The Clerk asked for deliverers for Cromer Road West Runton and Cllr. Memish volunteered to take this on.
Cllr. Memish: Asked for memorabilia for the D Day remembrance for this year’s event. The request would be in the newsletter.

The meeting closed at 9.05PM.

Signed CG Davidson Chair Date 2nd April 2024

 RUNTON PARISH COUNCIL Draft. MINUTES OF A MEETING HELD BY THE ABOVE ON 23RD JANUARY 2024 AT WEST RUNTON CHURCH HALL COMMENCING AT 7.15 PM.

PRESENT:

Councillors: Ms. C. Davidson – Chair. Mr. S. Gurney – Vice Chair.
Mr. G. Baker, Ms. T. Edwards, Mr. C. Hawkins, Mr. K. Jonas, Mr. M. Lerego, Mrs. B. Memish, Mr. P. Nichols. Three members of the public, Cllr. Kim Toye (NNDC), the Clerk Ms. B. Emery.

24/001. TO AGREE OPEN SESSION FOR PARISHIONERS/GUEST SPEAKERS

Agreed. Two members of the public introduced themselves as new to the parish and spoke about their plans for their dwelling which had planning permission.
Cllr. Kim Toye gave a brief report from NNDC and spoke about the year ahead being a severe one regarding finances and would update the Parish Council of any changes which arise. Coastwise Cafes are being held, next at Sheringham 7th February. The subject of the ditch filled in by the Links Hotel came up and Cllr. Davidson would try to get a location to be able to report it. Cllr. Toye will address planning applications and was asked by Cllr. Jonas what the state of the Local Plan was. It was confirmed that the Local Plan has gone to central govt and that the current plan is the one in use at the moment.

24/002. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Received and accepted from Cllr. Annis and Cllr. Debacker. Also Cllr. E. Vardy (NCC) Cllr. Davidson reported that Cllr. Ralph Smith had resigned owing to ill health.

24/003. TO RECEIVE ANY DECLARATIONS OF INTEREST IN FORTHCOMING
ITEMS

None.

24/004. TO AGREE THE MINUTES OF MEETING HELD 19TH DECEMBER 2023

The above having been circulated beforehand were accepted agreed and signed by Cllr. Davidson as Chair. Proposed SG, Seconded CH.

24/005. MATTERS ARISING for information or follow up queries only.

Regarding fly tipping on the common. Cllr. Davidson and Cllr. Lerego had inspected the area and found that it isn’t to do with Treehaven as was first thought. They have been apologised to.

24/006. CLERK’S REPORT

Received a report about overgrown vegetation near West Runton bridge on A149 which has been resolved by Highways.

24/007. PLANNING

Applications:
PF/24/0012 Single storey extension Pinebank Shawcross Rd WR No objections PC.
PF/23/2709 15 Renwick Pk. Replacement dwelling. Objected to by PC.
Decisions issued by NNDC
PO/23/0852 four houses on land West of Methodist Church ER approved.
PF/23/2305 replacement dwelling at Homewood ER approved.
An appeal had been received regarding the above. It would be circulated.

24/008. COMMONS/PONDS To hear a report of the latest meeting on site.

CD Cllr. Davidson reported on a meeting with Helen Baczkowska and the person writing the plans. It was a constructive meeting and Cllr. Davidson will bring a synopsis for the next PC meeting.
SG No real changes to the cutting regime, but mainly concerning the ponds. Retting Pit has been improved but the weir is still leaking. Cllr. Gurney was asked to get prices for sandbags to decide on at the next meeting.
BE
CD SG Anglian Water have not yet done the work to run the pipe from their borehole to the spring pond. The Clerk was asked to contact them. There was a concern about some unidentified “sludge” seeping into one of the ditches. Anglian Water would be contacted about this once the Clerk had been furnished with location details. Cllr. Gurney had accessed details on how to ascertain if the film on water is contamination or not and would circulate it to members.
Another councillor was needed to join the commons inspection group and members were asked to think about volunteering for the West Runton side.
ML A letter had been received from a resident on The Hurn concerned that people were parking through the gap at the far end of the common. The gap has been left to allow mowers for grass cutting, but now the contractor only uses strimmers. Cllr. Lerego would have a look and perhaps this could be rectified.

24/009. ALLOTMENTS reports if any. Numbering system etc Wyndham Park plan.

SG Cllr. Gurney reiterated the necessity for numbering the West Runton plots to make it easier. It was thought that the cost would be about £50.00. Agreed.
Two plots have been re-let and there is one free now at Moyes Close. It was reiterated that the small plot’s tenant would be given time to cultivate and checked in spring.
Chair congratulated Cllr. Memish on the production of the plan for Wyndham Park. Cllr. Memish explained the paper which had gone around by email. Residents of Wyndham Park would be invited on 30th January at 7pm for an informal chat to get their ideas for the future of the area of the allotments regarding tidying up and reform. Cllr. Jonas voiced some reservations but agreed that some work was needed. The letter would be sent out as soon as possible.

24/010. TO HEAR REPORT ON INDIGINOUS TREES TO BE PLANTED AT MOYES CLOSE

Cllr. Nichols reported that he had paced out the area and recommended thirty trees of ten varieties. The brambles and weeds would need clearance and then the first indigenous trees can be planted in order of hardiness with the most hardy at the north end. Cost estimated at around £100.00 for the trees. This was accepted and agreed. The matter of fruit trees was mentioned and Cllr. Nichols advised that this could be considered when the indigenous trees were established.

24/011. TO HEAR A REPORT ON DRAINAGE PROBLEMS AT VILLAGE HALL LAND
CH SG

Cllr. Hawkins as a member of the Village Hall Committee reported the problems regarding the damp causing major work to be needed on the floor of the hall. A surveyor had indicated that clearing and opening the blocked ditches and replacing pipework where necessary on the land would help long term. The Parish Council accept that they own the land with a peppercorn rent paid to them. There were questions asked about the responsibility for the ditches inside the area and on the common. The Clerk informed members of her understanding of the owners of the strips of land outside the area. The Chairman asked members to consider: Does the Parish Council agree to pay for all the work to solve the problem and what precedent does that set? Ultimately though, it appeared that there was a responsibility. There was discussion about the work needed and the likely costs although there was as yet to be a quote. The Clerk would furnish Cllr. Hawkins with details of the drainage company who did work on the common/pond pipe. Details of what was needed and cost would then be drawn up and a simple agreement be drawn up between the Village Hall and the Parish Council. Cllr. Gurney would work with Toby Lipton (Village Hall Chair)

24/012. TO HEAR A REPORT REGARDING FLOODING DOWN GREENS LANE.

Cllr. Gurney recapped the problem and reported that some work had been done which had alleviated part of the roadway flooding, but that the work had not been finished further up past Manor Farm. There has been no further date given as to when Highways will finish the work.

24/013. TO HEAR ANY FURTHER RESPONSES RECEIVED FROM HIGHWAYS REGARDING WEST RUNTON SAFETY MEASURES AND SPEED REDUCTION.

£8000 has been received and a credit note issued for the remaining £16000.00. The Clerk had received information that the project brief had been written, to forward to a designer.

24/014. TO CONSIDER COSTS OF TWO NOTICE BOARDS (ER AND WR) (Clerk has costs)

This item was deferred to the next meeting.

24/015. TO CONSIDER INITALLY A REQUEST FROM AMP CLEAN ENERGY BE To install a “battery box” on land at Wyndham Park. Details have been circulated.

The wayleave payments would be Option 1 – £1000.00 per annum for thirty years or Option 2 a single payment of £10,000.00.
It was agreed initially to instigate a meeting with the developers to discuss this with a view to accept Option 1. Proposed CD seconded PN.

24/016. TO CONSIDER FUTURE I.T. DEVELOPMENTS GB

Cllr. Baker gave a verbal report and would furnish members with a more extensive paper to consider by the next meeting. Items of importance to consider would be:
* Moving to a proper email address format
* Setting up a shared platform for documents etc.
* Checking GDPR compliance
Members were asked to consider any other IT reforms for the council that they would like to see. Funding may be possible. Hardware could also be brought up to date.

24/017. FINANCE

i. Income
Allotments £1760.00 received in total. One outstanding amount. Letter of request sent.
Interest from Barclays £529.06
ii. Direct debits paid – report
Unicom – water on alloments £138.95
Anglian Water – Reading Room £33.15
npower – street lighting £112.36
TV Licence quarterly payment £41.00
iii. Invoices to agree for signing
Hayes and Storr vat on lease costs £120.00 :
lease for Playing Field costs paid for by company net, we pay the vat and claim it back.
Teresa Edwards reimbursement for gifts £20.00
Barbara Emery – salary £1219.01
HMRC – tax and ni £327.77
John Service – Retting Pit £380.00
JL Woods “ £270.00
Ben Darling – footpaths etc £190.00
Cllr. Davidson reported that the total cost of work on the Retting Pit was £887.00 considerably less than the first quote received.

No correspondence yet from Barclays bank regarding new signatory confirmation except a text sent to Cllr. Gurney (signatory) confirming that the mandate was received.
Balance reported £180,751.00 net.

24/018. MEMBERS REPORTS – for information or inclusion in next agenda only.

Cllr. Davidson reminded members that reports under this item should be restricted to a brief report on an item to be included in the next meeting’s agenda.
Cllr. Lerego reported on trees having been taken down near “Treehaven” Top Common West Runton and this had exposed the security lighting which was intrusive to people living nearby. The managers had been spoken to and were amenable to altering the lighting, but the lights were still very bright and as motion operated were on and off most of the evening and therefore still posed a problem with annoyance and light pollution. This is an issue which needs addressing. Further investigation will take place.
Cllr. Memish reminded members of the Councillor Surgery is held Friday 26th Church Hall WR 10am.
Cllr. Nichols: reported concern about vans/cars parked on the common ER near the Lugger Stile wall. The common is being churned up. The Clerk thought it was workers on a cottage nearby and there was real breach of any rules.
SG Agenda Cllr. Gurney: Abbs common. A small bridge over a footpath had collapsed and needed repair. It was a NCC trails issue but Cllr. Gurney offered to take this on and would report costs to the Clerk. Also reported having found a source of investment at Barclays and mentioned the ditches/pipes in Banville Lane. The Chairman suggested that a map of all the ditches could be found and annotated which could lead to a plan of maintenance as there is a need to be structured in the work which the Parish Council does.
Cllr. Gurney also mentioned the cutting of Top Common and replacement of the swings.
Agenda Chair: Regular discussion takes place about our finances and parishioners ask about money we have as capital. The suggestion is that a small short term group is formed to discuss the future of investments etc, putting together all the issues and come up with a plan including how much we have to invest after reserves for various expenditure have been considered. Members were asked to consider this for the next meeting.

24/019. TO CONFIRM DATE TIME AND PLACE OF NEXT MEETING

February 27th 2024 East Runton Reading Room 7:15pm. Confirmed.

TO AGREE CLOSURE OF THE MEETING FOR A SENSITIVE SUBJECT FOR DISCUSSION

– Agreed. Members of the public departed.
ITEM: Verbal abuse of Clerk and Councillors by members of the public and how to deal with it. After discussion, it was decided that the Clerk and Chair would informally speak to the police on the best way to deal with such occurrences and formally recognise the need to protect the Clerk.

Signed Chairman Date